Agenda Contents

Minutes
Cornwall City Council



    Meeting ID:2009-04
    Meeting Date:Mon February 09, 2009 07:00 PM
    Location:Council Chambers
    Chair:CN=Bob Kilger/OU=CITYHALL/O=CityCornwall
    Prepared By:Denise Labelle-Gelinas, City Clerk


      
    Attendance Committee Members:Attendance Staff:
    Bob Kilger, Mayor
    Denis Thibault, Councillor
    Denis Carr, Councillor
    Mark MacDonald, Councillor
    Elaine MacDonald, Councillor
    Glen Grant, Councillor
    Kim Baird, Councillor
    Bernadette Clément, Councillor
    André Rivette, Councillor
    Syd Gardiner, Councillor
    Mary Ann Hug, Councillor
    Paul W. Fitzpatrick, Chief Administrative Officer
    Denise Labelle-Gelinas, City Clerk
    Manon L. Poirier, Deputy Clerk
    Christine Lefebvre, Supervisor, Recreation Services
    Debora M. Daigle, Manager Social and Housing Services
    Myles Cassidy, Manager Emergency Services
    Norm Levac, G.M., Infrastructure and Municipal Works
    Paul W. Fitzpatrick, Chief Administrative Officer
    Robert Menagh, Manager Human Resources
    Stephen Alexander, G.M. Planning , Parks and Recreation
    Tracey Bailey, Accounting Supervisor / Deputy Treasurer


    IN-CAMERA SESSION

    An In-Camera meeting was held at 5:30 p.m. to discuss matters that fell under the Municipal Act, 2001, c.23 s.239:

    - 2 (b) personal matters about an identifiable individual, including municipal or local board employees;
    - 2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board;
    - 2 (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;


    ROLL CALL
    Mayor Bob Kilger called the meeting to order at 7:00 p.m.


    INVOCATION

    Pastor John Scorgie
    Fellowship Baptist church


    NATIONAL ANTHEM
    Assembly


    ADDITIONS, DELETIONS OR AMENDMENTS
    All matters listed under General Consent, save and except “Delegations” are considered to be routine and will be enacted by one motion. Should a Council member wish an alternative action from the proposed recommendation, the Council member shall request that this matter be moved to “Communications” at this time.

    That Consent Item #4 - Staffing Request for Fire Prevention Officer be moved to Communication for discussion


    DISCLOSURE OF INTEREST
    There were no disclosures


    COMMITTEE OF THE WHOLE
    That Council go into Committee of the Whole and that all Minutes, Presentations, Delegations, Consent/Correspondence, Resolutions, Reports and By-laws 012 to 015 of 2009 shall be considered and referred to that Committee.

    Motion to approve the recommendation as presented.

    Moved By: André Rivette, Councillor
    Seconded By: Syd Gardiner, Councillor
    MOTION CARRIED


    GENERAL CONSENT
    CONSENTEMENT GÉNÉRAL


    ADOPTION OF MINUTES
    The following Minutes were presented for adoption. There being no corrections noted, the Minutes are approved as presented


    1 January 26, 2009 Cornwall City Council Meeting
    Click for detail --> January 26, 2009 Cornwall City Council Meeting

    Motion to endorse the Minutes of Council as presented.

    Moved By: Mary Ann Hug, Councillor
    Seconded By: Denis Thibault, Councillor

    MOTION CARRIED


    PASSING OF THE BY-LAWS - FIRST AND SECOND READINGS
    The following By-laws were presented to Council for passing and it was recommended that By-laws 012 to 015 2009 inclusive be read a first time and be considered as read a second time.


    2009-012 A By-law authorizing The Corporation of the City of Cornwall to enter into various Heart of the City (HOTC) Program 2: Building Restoration and Improvement Program Funding Agreements
    Click for detail --> A By-law authorizing The Corporation of the City of Cornwall to enter into various Heart of the City (HOTC) Program 2: Building Restoration and Improvement  Program Funding Agreements


    Exp-012 Explanation of Purpose and Effect of Bylaw 2009 - 012, for HOTC applications approved on January 19, 2009 PAC
    Click for detail --> Explanation of Purpose and Effect of Bylaw 2009 - 012, for HOTC applications approved on January 19, 2009 PAC


    2009-013 A By-law to appoint Peter Cousineau and Lori Belanger as By-law Enforcement Officer for the purpose of enforcing the Parking and Traffic By-law for Royal Oaks Housing Co-Operative Inc.
    Click for detail --> A By-law to appoint Peter Cousineau and Lori Belanger  as By-law Enforcement Officer for the purpose of enforcing the Parking and Traffic By-law  for Royal Oaks Housing Co-Operative Inc.


    2009-014 A Bylaw to enter into a Funding Agreement with Industry Canada for Ontario Potable Water Program and upgrading to the Cornwall Water Purification Plant
    Click for detail --> A Bylaw to enter into a Funding Agreement with Industry Canada for Ontario Potable Water Program and upgrading to the Cornwall Water Purification Plant


    2009-015 A Bylaw authorizing The Corporation of the City of Cornwall to register a lien and to provide and subsequently administer municipal funds to the identified home owners under the Renaissance Housing Renovations Program.
    Click for detail --> A Bylaw authorizing The Corporation of the City of Cornwall to register a lien and to provide and subsequently administer municipal funds to the identified home owners under the Renaissance Housing Renovations Program.


    CONSENT/CORRESPONDENCE


    1 PAC Report #04-2009, Cornwall Planning Programs Evaluation Committee (CPPEC) Funding Allocations/Approvals (Consent Agenda)
    Click for detail --> PAC Report #04-2009, Cornwall Planning Programs Evaluation Committee (CPPEC) Funding Allocations/Approvals (Consent Agenda)

    Action Recommended
    That Council endorse the following PAC recommendations:

    (a) File HOTC #15-07 (Addendum) - 169 Pitt St -Andre Pommier, applicant
    That HOTC #15-07 - 169 Pitt St request be approved as follows:
    Program 2 - Building Restoration and Improvement Program - $15,000.00

    (b) File BR #01-08 (New) - 1 Second St East -Dominion Place Inc, applicant
    That BR #01-08 1 Second St East request be approved as follows:
    Program 1 - City of Cornwall Rehabilitation Grant (tax based) Program - $26,641.52
    Program 2 - Environmental Site Assessment Grant Program - $1,277.54
    Program 6 - Discretionary Municipal Tipping Fees Grant Program - $14,974.85

    (c) File HOTC #01-09 (New) - 212 Pitt St - Steve Ostler, applicant
    That HOTC #01-09 - 212 Pitt St request be approved as follows:
    Program 2 - Building Restoration and Improvement Program - $7,000.00
    Program 4 - Heritage Sign Grant - $2,000
    Program 5 - Municipal Planning / Development Fees Grant Program - $50.00+
    Program 6 - Discretionary Municipal Tipping Fees Grant - Actual

    (d) File HOTC #02-09 (New) - 168 Montreal Road - Michelle & Simon Lavictoire, applicant
    That HOTC #02-09 - 168 Montreal Road request be approved as follows:
    Program 2 - Building Restoration and Improvement Program - $30,000.00
    Program 3- Project Feasibility Study Grant - $7,500.00
    Program 4 - Facade Grant - $10,000
    Program 5 - Municipal Planning / Development Fees Grant Program - Actual
    Program 6 - Discretionary Municipal Tipping Fees Grant - Actual


    2 Tag Day
    Click for detail --> Tag Day

    Action Recommended
    That Council support the following requests:

    1. That the Navy League (Sea Cadets) Cornwall Branch be permitted to conduct a tag day on Saturday, September 26, 2009 and to extend its annual Tag Day (Bylaw 114-2008) from Saturday May 2, 2009 to include Friday, May 1, 2009 in order to support the local Sea Cadet Corps (Stormont Division).


    3 Staff Replacement - Machine Operator II
    Click for detail --> Staff Replacement - Machine Operator II

    Action Recommended
    That Council approve the hiring of a Machine Operator II, for the Municipal Works Division.


    4 Staff Replacement - Fire Prevention Officer
    Click for detail --> Staff Replacement - Fire Prevention Officer (moved to Communication for discussion)


    5 Staff Replacement - Full Time Health Care Aid
    Click for detail --> Staff Replacement - Full Time Health Care Aid

    Action Recommended
    That Council approve the replacement of one (1) Full-Time Health Care Aide.


    6 Staff Replacement - Full Time Dietary Aid
    Click for detail --> Staff Replacement - Full Time Dietary Aid

    Action Recommended
    That Council approve the replacement of (1) one full-time Dietary Aid at Glen Stor Dun Lodge .


    7 Staff Replacement - Full-time Chef
    Click for detail --> Staff Replacement - Full-time Chef

    Action Recommended
    Council approve the replacement of one (1) Full-Time Chef effective February 28,2009.

    GENERAL CONSENT


    Motion that all items listed under the General Consent portion of this Agenda be adopted as presented.

    Moved By: Kim Baird, Councillor
    Seconded By: Elaine MacDonald, Councillor
    MOTION CARRIED


    RESOLUTIONS / BUSINESS ARISING FROM NOTICE OF MOTION


    2009-005 Draft Plan Approval of Phase 3 of Daprat Subdivision
    Click for detail --> Draft Plan Approval of  Phase 3 of Daprat Subdivision

    WHEREAS a Draft Plan of Subdivision for the development of 42 lots composed of 11 semi detached lots and 31 single family lots for a total of 53 new residential units has been reviewed by the PAC. The property is situated north of Daprat Avenue and east of McConnell Avenue.

    NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF CORNWALL ENACTS AS FOLLOWS:

    That the request from Mr. Edo Daprat (Agent Mr. André Poirier) to subdivide land legally described as the West 1/2 of Lot 6, Concession 2, as indicated on a Draft Plan by Mr. Kim Adams, Ontario Land Surveyor, dated November 26, 2008, be given Draft Plan approval, subject to the satisfaction of staff that the conditions contained in Appendix "A " to the Planning Advisory Committee's Technical report have been completed, and furthermore, the Mayor and Clerk are hereby authorized to sign the final version of the Registered Plan of Subdivision upon satisfactory completion of the Subdivision Agreement and Draft Plan Conditions.

    Motion to approve the recommendation as presented.

    Moved By: Denis Thibault, Councillor
    Seconded By: Syd Gardiner, Councillor
    MOTION CARRIED


    REPORTS FROM UNFINISHED BUSINESS


    COMMUNICATIONS / REPORTS

    4 Staff Replacement - Fire Prevention Officer
    Click for detail --> Staff Replacement - Fire Prevention Officer (moved from Consent to Communication for discussion)

    Action Recommended
    That Council approve the hiring of one Fire Prevention Officer.

    Motion to approve the recommendation as presented.

    Moved By: André Rivette, Councillor
    Seconded By: Bernadette Clément, Councillor

    MOTION CARRIED


    TENDERS AND REQUESTS FROM PROPOSAL


    1 Tender No. 09-T02 Bio-Solids and Grit Haulage for the Wastewater Treatment Plant
    Click for detail --> Tender No. 09-T02  Bio-Solids and Grit Haulage for the Wastewater Treatment Plant

    Action Recommended
    That Tender 09-T02 be awarded for a three (3) year period to Tomlinson Environmental Services Ltd., Cornwall, Ontario being the best bid meeting the tender specifications.

    Motion to approve the recommendation as presented.

    Moved By: Glen Grant, Councillor
    Seconded By: Elaine MacDonald, Councillor

    MOTION CARRIED

    2 Tender No. 09-T03 Supply & Delivery of Liquid Chlorine, Sodium Hypochlorite and Fluorosilicic Acid
    Click for detail --> Tender No. 09-T03 Supply & Delivery of Liquid Chlorine, Sodium Hypochlorite and Fluorosilicic Acid

    Action Recommended
    That Tender 09-T03 be awarded for a two(2) year period to Brenntag Canada Ltd., from Lachine, Quebec being the best bid meeting the tender specifications.

    Motion to approve the recommendation as presented.

    Moved By: Mary Ann Hug, Councillor
    Seconded By: Syd Gardiner, Councillor

    MOTION CARRIED


    PRESENTATIONS


    1 Recreational Master Plan Update / Outdoor Pools
    Click for detail --> Recreational Master Plan Update / Outdoor Pools
    Introductions were provided by Mrs. Christine Lefebvre, Supervisor of Recreational Services for Mr. Dave Krajefski and Mr. Ed Veldkamp, Consultants from Stantec Consulting Inc. who are currently working on the development of a 10 year recreation master plan for the City of Cornwall.

    The most urgent matter the consultants were asked to address was on a future plan for the City's outdoor pools.

    A power point presentation was delivered by both Mr. Krajaefski and Veldkamp that detailed the creation of an action plan to the year 2020 which would guide the provisions of recreation programming and activities, recreation facilities, parks and open spaces. An overview of the City's demographics, such as population breakdown including comparible factors across Ontario and what the City can envision in the very near future vis a vis its aging population.

    As a result a review of the current recreational facilities such as outdoor pools and summer programs was provided and their final analysis in so far as outdoor pools were concerned and its advantages and disavantages.

    In conclusion, Mr. Veldkamp detailed possible recommendations regarding outdoor pools in the City of Cornwall to 2020 and with Council's support a final public consultation exercise will take place in the very near future to share the draft report and to incorporate any further comments or concerns within the final draft of the master plan, which in turn will be, once again provided to Council for approval.

    Outdoor Pool Report Revised Feb 09 09.ppt


    DELEGATIONS


    NEW BUSINESS


    1 NEW BUSINESS - Spur Line
    Click for detail --> NEW BUSINESS - Spur Line

    WHEREAS the recently announced Federal Budget makes reference to "shovel ready" infrastructure projects; and

    WHEREAS the new "Courtaulds Spur Line" is "shovel ready", and the costs may be covered by the Federal Budget; and

    WHEREAS a continuation of the new road through to Montreal Road would bring new development and much needed exposure to Le Village BIA.

    NOW THEREFORE BE IT RESOLVED That Administration prepare a report on the continuation of the "Spur Line" from Second St. through to Montreal Road.

    Motion to approve the recommendation as presented.

    Moved By: Mark MacDonald, Councillor
    Seconded By: André Rivette, Councillor

    MOTION CARRIED


    PASSING OF BY-LAWS - THIRD AND FINAL READING
    That By-laws 012 to 015 of 2009 inclusive, listed on the Agenda for third reading is taken as read a third time and finally passed.

    Motion to approve

    Moved By: Elaine MacDonald, Councillor
    Seconded By: Bernadette Clément, Councillor

    MOTION CARRIED


    REPORTS FROM AD HOC COMMITTEES OF COUNCIL


    NOTICES OF MOTION


    1 Amending Procedural Bylaw 164-2005
    Click for detail --> Amending Procedural Bylaw 164-2005
    WHEREAS Procedural Bylaw 164-2005, under Section 20.5 provides an opportunity for Council Members to introduce New Business motions at any given public meeting, which is also read during the public meeting; and

    WHEREAS the Procedural Bylaw 164-2005 under Section 16.8 provides Members of Council an opportunity to introduce a Notice of Motion during a public meeting, which is read and included in the minutes of that public meeting; and

    WHEREAS with the new E-Genda process, requires all submissions to be included to the Agenda prior to its final publication; and

    WHEREAS, there also exists a need to review all information provided, with sufficient lead time to properly handle the request prior to it being introduced to the public.

    NOW THEREFORE BE IT RESOLVED That the Procedural Bylaw be amended to reflect the following:

    1. That section 16.4.1 Notice of Motion be amended as follows:
    "A Member may introduce a "Notice of Motion" for an upcoming meeting that would not otherwise be considered by Council at such meeting, by delivering a written copy of the motion, either in person or by electronic means, signed and/or endorsed by the mover and seconder of the proposed motion, to the Clerk no later than Wednesday prior to the upcoming Public Meeting, and where the motion, once reviewed by the Mayor, CAO and Clerk and shall be added to the published Agenda."

    2. That the following words at the end of Section 16.8 be deleted: "...Or be read at the end of a regularly scheduled meeting of the Council."

    3. Add Section 16.9 to read as follows:
    "Should the Notice of Motion not be delivered to the Clerk on the Wednesday prior to the Agenda being published and there exist a time sensitive emergency situation arising, requiring the Council's immediate attention and that falls under the "Notice of Motion" criteria, the Clerk, after reviewing its content with the Mayor and CAO, may introduce the matter at the Council meeting that best addresses the time sensitive issue."

    4. That section 20.5 New Business, be deleted and replaced as follows:
    "Motions of a new business nature filed after the Agenda has been published for any given meeting, shall be introduced to the next regularly published agenda and shall be read during the New Business section of the Council.

    5. Add Section 20.8 to read as follows:
    "Should a matter which falls under the New Business criteria not be delivered to the Clerk on the Wednesday prior to the Agenda being published and there exist a time sensitive emergency situation arising, requiring the Council's immediate attention, the Clerk, after reviewing its content with the Mayor and CAO, may introduce the matter at the Council meeting that best addresses the time sensitive issue."


    2 Notice of Motion - Art Gallery Space
    Click for detail --> Notice of Motion - Art Gallery Space
    WHEREAS The Cornwall Regional Art Gallery is in need of additional space; and

    WHEREAS the Cornwall Public Library has ample space in its basement to house the Art Gallery, Heritage and Cultural Groups; and

    WHEREAS the design plans were prepared by the Thompson Rosemount Group 12 years ago; and

    WHEREAS the federal government has identified $60 million dollars designated to heritage, culture and libraries in its recent budget; and

    WHEREAS the City of Cornwall has moved in the direction of placing our offices in city owned buildings.

    NOW THEREFORE BE IT RESOLVED That Council instruct Administration to try to access monies from the federal infrastructure budget and that Administration be directed to conduct a feasibility study, and cost study to move CRAG to the Library and to include Heritage and Cultural Groups under one roof.


    UNFINISHED BUSINESS LISTING


    The Unfinished Business Listing was presented

    1 Unfinished Business - February 9, 2009
    Click for detail --> Unfinished Business - February 9, 2009


    CONFIRMING BY-LAW
    FIRST, SECOND AND THIRD READINGS

    That By-law 016-2009, being a By-law to confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meeting held on Monday, February 9, , 2009, having been read a first, second and third time, be now taken as read and passed.


    1 A By-law to adopt, ratify and confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meetings held on Monday February 9, 2009.
    Click for detail --> A By-law to adopt, ratify and confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meetings held on Monday February 9, 2009.

    Motion to approve as presented.

    Moved By: Elaine MacDonald, Councillor
    Seconded By: Bernadette Clément, Councillor

    MOTION CARRIED


    ADJOURNMENT

    Motion to adjourn the Regular Council Meeting of Monday, February 9 , 2009, at 8:05 p.m.

    Moved By: André Rivette, Councillor
    Seconded By: Mary Ann Hug, Councillor

    MOTION CARRIED


    NEXT REGULAR MEETING OF COUNCIL to be held Monday February 23, 2009



    __________________________________ ____________________________________
    DENISE LABELLE-GELINAS BOB KILGER
    CITY CLERK MAYOR


    Motion to endorse the Minutes of Council as presented.

    Moved By: Mary Ann Hug, Councillor
    Seconded By: Kim Baird, Councillor

    MOTION CARRIED