Agenda Contents

Agenda
Cornwall City Council



Meeting Date:Mon August 10, 2009 07:00 PM
Location:Council Chambers
Chair:CN=Bob Kilger/OU=CITYHALL/O=CityCornwall
Prepared By:Manon L. , Deputy Clerk


  

* Please Note: The Acting Chief Administrative Officer during the approval process of the Agenda Submissions period of Submissions, July 27 to August 7, 2009, was Maureen Adams, General Manager of Financial Services.


IN-CAMERA SESSION

An In-Camera meeting was held at 5:15 p.m. to discuss matters that fell under the Municipal Act, 2001, c.23 s.239:

- 2 (b) personal matters about an identifiable individual, including municipal or local board employees; and

- 2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board;


ROLL CALL
APPEL

Mayor Bob Kilger
Councillor Kim Baird
Councillor Denis Carr
Councillor Bernadette Clément
Councillor Syd Gardiner
Councillor Glen Grant
Councillor Denis Thibault
Councillor Elaine MacDonald
Councillor Mark MacDonald
Councillor André Rivette
Councillor Mary Ann Hug
August 2009 Acting Mayor - Councillor Denis Carr


INVOCATION
PRIÈRE


NATIONAL ANTHEM
HYMNE NATIONAL

Oh, Canada
Our home and native land,
True patriot love
In all thy sons command.
With glowing hearts
We see thee rise,
The true, north, strong, and free.
From far and wide
Oh Canada
We stand on guard for thee.
God keep our land
Glorious and free.
Oh, Canada we stand on guard for thee,droits.
Oh, Canada
we stand on guard for thee.
O Canada!
Terre de nos aîeux,
Ton front est ceint
de fleurons glorieux!
Car ton bras
sait porter l'épée,
Il sait porter
la croix! Ton histoire
est une épopée,
Des plus brillants exploits.
Et ta valeur,
de foi trempée,
Protégera nos foyers et nos droits.
Protégera nos foyers
et nos droits.



ADDITIONS, DELETIONS OR AMENDMENTS
ADJONCTIONS, EFFACEMENTS OU MODIFICATIONS
All matters listed under General Consent, save and except “Delegations” are considered to be routine and will be enacted by one motion. Should a Council member wish an alternative action from the proposed recommendation, the Council member shall request that this matter be moved to “Communications” at this time.


DISCLOSURE OF INTEREST
DÉCLARATIONS D’INTÉRÊT PÉCUNIAIRE


COMMITTEE OF THE WHOLE
SÉANCE DE COMMISSION ÉTENDUE À LA CHAMBRE ENTIÈRE
We will now go into Committee of the Whole and that all Minutes, Presentations, Delegations, Consent/Correspondence, Resolutions, Reports and By-laws of 2009 shall be considered and referred to that Committee.


GENERAL CONSENT
CONSENTEMENT GÉNÉRAL


ADOPTION OF MINUTES
RATIFICATION DES PROCÈS-VERBAUX
The following Minutes are presented for adoption. Should there be no corrections noted, the Minutes shall stand approved as presented.


1 July 13, 2009 Cornwall City Council Meeting (see Page 14)
Click for detail --> 07/13/2009 07:00:00 PM Cornwall City Council Meeting


2 July 27, 2009 Cornwall City Council Meeting (see Page 29)
Click for detail --> July 27, 2009 Cornwall City Council Meeting


PASSING OF THE BY-LAWS - FIRST AND SECOND READINGS
LE PASSAGE DES RÈGLEMENTS MUNICIPAUX - PREMIÈRE ET DEUXIÈME LECTURES
The following By-laws are presented to Council for passing and it is recommended that By-laws 2009-112 to 2009-128 inclusive be read a first time and be considered as read a second time.


2009-112 A By-law to name and dedicate Part of Lot D, Concession 2, now designated as Part 3 on Reference Plan 52R-5682 as SCM Way
Click for detail --> A By-law to name and dedicate Part of Lot D, Concession 2, now designated as Part 3 on Reference Plan 52R-5682 as SCM Way


2009-113 A By-law authorizing The Corporation of the City of Cornwall to enter into a Lease Agreement with the Ontario Hockey Academy for the use of the Si Miller Arena and the Civic Complex Arena for the 2009-2010 Hockey Season
Click for detail --> A By-law authorizing The Corporation of the City of Cornwall to enter into a Lease Agreement with the Ontario Hockey Academy for the use of the Si Miller Arena and the Civic Complex Arena for the 2009-2010 Hockey Season


2009-114 A By-law to amend the Procedural By-law 164-2005 - Presentations
Click for detail --> A By-law to amend the Procedural By-law 164-2005 - Presentations


2009-115 A By-law to authorize The Corporation of the City of Cornwall to renew its Facility's Use- Sports Club Agreement with the Cornwall Youth Centre Inc.
Click for detail --> A By-law to authorize The Corporation of the City of Cornwall to renew its Facility's Use- Sports Club Agreement with the Cornwall Youth Centre Inc.


2009-116 By-Law to authorize The Corporation of the City of Cornwall to enter into a Service Extension Agreement with John Lebrun for the Sanitary Sewer Extension on Dover Road (see Page 31)
Click for detail --> By-Law to authorize The Corporation of the City of Cornwall to enter into a Service Extension Agreement with John Lebrun for the Sanitary Sewer Extension on Dover Road
Exp-116 Explanatory Note for By-Law 2009-116
Click for detail --> Explanatory Note for By-Law 2009-116


2009-117 A By-Law to allow for the temporary closure of Cumberland Street from Water Street to Pine Street for Servicing Work at 33 Cumberland Street (see Page 32)
Click for detail --> A By-Law to allow for the temporary closure of Cumberland Street from Water Street to Pine Street for Servicing Work at 33 Cumberland Street
Exp-117 Explanatory Note to By-Law 2009-117
Click for detail --> Explanatory Note to By-Law 2009-117


2009-118 A By-law to establish Transient Trader Room Rental Fees
Click for detail --> A By-law to establish Transient Trader Room Rental Fees


2009-119 A By-law to repeal By-laws 048-2008 and 083-2008 known as the Pesticides By-law
Click for detail --> A By-law to repeal By-laws 048-2008 and 083-2008 known as the Pesticides By-law


2009-120 A By-law to amend By-law 114-2008 being a By-law Regulating Tag Days within the City of Cornwall (Kinette Club)
Click for detail --> A By-law to amend By-law 114-2008 being a By-law Regulating Tag Days within the City of Cornwall (Kinette Club)


2009-121 A By-law authorizing The Corporation of the City of Cornwall to enter into various Heart of the City (HOTC) Program 2: Building Restoration and Improvement Program Funding Agreements (see Page 33)
Click for detail --> A By-law authorizing The Corporation of the City of Cornwall to enter into various Heart of the City (HOTC) Program 2:  Building Restoration and Improvement  Program Funding Agreements
Exp-121 Explanation of Purpose and Effect of By-law 2009-121
Click for detail --> Explanation of Purpose and Effect of By-law 2009-121


2009-122 A By-law authorizing The City of Cornwall to enter into various Heart of the City (HOTC) Program 9: Parking and Landscape Enhancement Program Funding Agreements (see Page 35)
Click for detail --> A By-law authorizing The City of Cornwall to enter into various Heart of the City (HOTC) Program 9: Parking and Landscape Enhancement  Program Funding Agreements
Exp-122 Explanation of Purpose and Effect of By-law 2009-122
Click for detail --> Explanation of Purpose and Effect of By-law 2009-122


2009-123 A By-law to authorize The Corporation of the City of Cornwall to enter into a Cost Recovery Agreement with the Canada Border Services Agency
Click for detail --> A By-law to authorize The Corporation of the City of Cornwall to enter into a Cost Recovery Agreement with the Canada Border Services Agency


2009-124 A By-law to amend the Traffic & Parking By-law 069-1989, by adding Schedule II Parking Restrictions on part of Fifth Street East
Click for detail --> A By-law to amend the Traffic & Parking By-law 069-1989, by adding Schedule II Parking Restrictions on part of Fifth Street East


2009-125 A By-law to authorize the long-term financing of the CAHC Sixth Street Project (see Page 37)
Click for detail --> A By-law to authorize the long-term financing of the CAHC Sixth Street Project
Exp-125 Explanation of Purpose and Effect of By-law No. 2009-125, Long-Term Financing of the CAHC Sixth Street East Project
Click for detail --> Explanation of Purpose and Effect of By-law No. 2009-125, Long-Term Financing of the CAHC Sixth Street East Project


2009-126 A By-law to amend the Traffic & Parking By-law 069-1989 by adding Schedule XV Stop Signs on part of Seventh Street West W and Seventh Street Court
Click for detail --> A By-law to amend the Traffic & Parking By-law 069-1989 by adding Schedule XV Stop Signs on part of Seventh Street West W and Seventh Street Court


2009-127 A By-law to authorize The Corporation of the City of Cornwall to enter into a Standard Pipe Crossing Agreement with Canadian National Railway Company (CN) for the installation of a watermain on Tollgate Road at CN Mile 0.87 Wesco Spur (HB 69.35)
Click for detail --> A By-law to authorize The Corporation of the City of Cornwall to enter into a Standard Pipe Crossing Agreement with Canadian National Railway Company (CN) for the installation of a watermain on Tollgate Road at CN Mile 0.87 Wesco Spur (HB 69.35)


2009-128 A By-law to authorize the transfer of the Glen Productions building located in the parking lot of the Si Miller Arena to The Corporation of the City of Cornwall
Click for detail --> A By-law to authorize the transfer of the Glen Productions building located in the parking lot of the Si Miller Arena to The Corporation of the City of Cornwall


CONSENT/CORRESPONDENCE
CONSENTEMENT / CORRESPONDANCE


1 PAC Report No. 1 - July 20, 2009 - Removal of 'Hold' provision of an earlier rezoning of the Muti-Sport Arena (see Page 38)
Click for detail --> PAC Report No. 1 - July 20, 2009 - Removal of 'Hold' provision of an earlier rezoning of the Muti-Sport Arena

Action Recommended
That the Planning Advisory Committee recommend to City Council the removal of the 'Hold' provision applied to the now approved earlier rezoning of the Multi-Sport Arena Site (Manufacturing 20 to Open Space 10)


2 PAC Report No. 2 - July 20, 2009, CPPEC Recommendations - Heart of the City CIP Funding Applications (see Page 40)
Click for detail --> PAC Report No. 2 - July 20, 2009, CPPEC Recommendations - Heart of the City CIP Funding Applications

Action Recommended
That Council endorse the following PAC recommendations:

(a) File HOTC #14-09 (Addendum) - 369 Montreal Rd -Laseright - Rachel Filella, applicant
That HOTC #14-09 - 369 Montreal Rd request be approved as follows:
Program 2 - Building Restoration and Improvement Program- $4,500
Program 4 - Facade Improvement and Heritage Sign Grant - $4,175
Program 5 - Municipal Planning / Development Fees Grant - actual
Program 6 - Discretionary Municipal Tipping Fees Grant - actual
Condition:
Upon receiving all municipal approvals required for the change of use.

(b) File HOTC #15-09 (New) - 251-257 Pitt St., Alpins Interiors applicant
That HOTC #15-09 251-257 Pitt St request be approved as follows:
Program 3 - Project Feasibility Study/Design Grant - $1,000
Program 4 - Facade Improvement and Heritage Sign Grant - $4,350
Program 5 - Municipal Planning / Development Fees Grant - actual

(c) File HOTC #16-09 (New) -435 Second St W - Innovative Business Interiors, applicant
That HOTC #16-09 - 435 Second St W request be denied, as it did not meet the program criteria for eligibility.

(d) File HOTC #17-09 (New) - 516 Pitt St., Floral Expressions applicant
That HOTC #17-09 516 Pitt St request be approved as follows:
Program 4 - Facade Improvement and Heritage Sign Grant - $1,125
Program 5 - Municipal Planning / Development Fees Grant - $50


3 PAC Report No. 3 - December 15, 2008, CPPEC Recommendations - Heart of the City CIP Funding Applications (see Page 42)
Click for detail --> PAC Report No. 3 - December 15, 2008, CPPEC Recommendations - Heart of the City CIP Funding Applications

Action Recommended
That Council endorse the following PAC recommendations:

(a)File HOTC #18-09 (New) - 100-106 Pitt St - Glen Langford, applicant
That request be approved as follows:
Program 9 - Parking and Landscape Enhancement Program - $8,500

File HOTC #19-09 (new) - 108 Pitt - Christine Munro, applicant
That request be approved as follows:
Program 9 - Parking and Landscape Enhancement Program - $8,500

File HOTC #20-09 (new) - 110 Pitt - Chris Jeavons, applicant
That request be approved as follows:
Program 9 - Parking and Landscape Enhancement Program -$8,500

File HOTC #21-09 (new) - 112 Pitt - Chris Jeavons
That request be approved as follows:
Program 9 - Parking and Landscape Enhancement Program - $8,500

File HOTC #22-09 (new) - 116 Pitt - Conrad Aube
That request be approved as follows:
Program 9 - Parking and Landscape Enhancement Program - $12,750

File HOTC #23-09 (new) - 118 Pitt - Barbara Guest, applicant
That request be approved as follows:
Program 9 - Parking and Landscape Enhancement Program - $12,750

FIle HOTC #24-09 (new) - 122-128 Pitt - June Yee, applicant
That request be approved as follows:
Program 9 - Parking and Landscape Enhancement Program - $17,000

File HOTC #25-09 (new) 130 Pitt - Greg Mooney, applicant
That request be approved as follows:
Program 9 - Parking and Landscape Enhancement Program - $8,500

File HOTC #26-09 (new) 132-136 Pitt - Eric Charron, applicant
That request be approved as follows:
Program 9 - Parking and Landscape Enhancement Program - 21,750

File HOTC #27-09 (new) 138-144 - Giovanna Galletto
That request be approved as follows:
Program 9 - Parking and Landscape Enhancement Program - 25,000



4 Legion Week (see Page 44)
Click for detail --> Legion Week

Action Recommended
That Council support the request and declare September 20th to 26th as Legion Week in the City of Cornwall.


5 Salt Management Plan - Council Adoption (see Page 46)
Click for detail --> Salt Management Plan - Council Adoption

Action Recommended
That Council adopt the Salt Management Plan presented at the July 13, 2009 Council Meeting.


6 Petition to Resurface Riverdale Park Tennis Courts (see Page 48)
Click for detail --> Petition to Resurface Riverdale Park Tennis Courts

Action Recommended
That this matter be referred to the Department of Recreational Services for review and report for the meeting of September 21, 2009.


7 Paramedic Replacement (see Page 51)
Click for detail --> Paramedic Replacement

Action Recommended
That Council approve the replacement of one full-time Paramedic


RESOLUTIONS / BUSINESS ARISING FROM NOTICE OF MOTION
To be considered by separate motion.
RÉSOLUTIONS / AFFAIRES ÉMANANT DES AVIS DE MOTIONS
Pour être considéré selon une motion séparé.


2009-28 CAHC Sixth Street East Housing Project
Click for detail --> CAHC Sixth Street East Housing Project

WHEREAS Cornwall Area Housing Corporation (CAHC) under the Affordable Housing Brownfields Program will undertake the construction of a 32 new unit capital project .

WHEREAS Federal and Provincial contributions will partially offset the cost towards this project.

WHEREAS City Council has committed to provide long term mortgage financing to Cornwall Area Housing Corporation for the remaining financial requirements.

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF CORNWALL ENACTS AS FOLLOWS:

1. That the Mayor and Treasurer be authorized to sign all documentation to effectively execute the financial transactions relative to the construction and financing of the CAHC Sixth Street East Project.


REPORTS FROM UNFINISHED BUSINESS
RAPPORTS DES AFFAIRES INCOMPLETS


1 Transient Trader/ Civic Complex Room Rental Rates (see Page 53)
Click for detail --> Transient Trader/ Civic Complex Room Rental Rates

Acction Recommended
That Council approve the suggested fee increase for Transient Traders that book the Salons.



COMMUNICATIONS / REPORTS
COMMUNICATIONS / RAPPORTS


1 Economic Development Bi-Monthly Report April and May 2009 (see Page 56)
Click for detail --> Economic Development Bi-Monthly Report April and May 2009

Action Recommended
That Council receive this report.


2 Social Housing Regeneration Proposal
330 Fourth Street East Cornwall (see Page 62)
Click for detail --> Social Housing Regeneration Proposal - 330 Fourth Street East Cornwall

Action Recommended
That Council endorse the proposal by Cornwall & Area Housing Corporation for conversion of 15 two bedroom units at 330 Fourth Street East to fully modified one-bedroom units for persons with disabilities, under the Regeneration component of the Canada-Ontario Affordable Housing Initiative providing stimulus funding for Social Housing capital.


3 Use of Facilities by Sports Club Agreement (see Page 64)
Click for detail --> Use of Facilities by Sports Club Agreement

Action Recommended
That Council approve the renewal of the existing Facilities Use-Sports Club Agreement with the Cornwall Youth Centre Inc. for the use of the Clubhouse located in Broadview Park at 499 Henry Street for a period of three years.


4 Second Quarter Financial Report (see Page 66)
Click for detail --> Second Quarter Financial Report

Action Recommended
That Council receive the Financial Report for the period ending June 30, 2009.


5 Affordable Housing Brownfield Project
222 Sixth Street East, Cornwall (see Page 107)
Click for detail --> Affordable Housing Brownfield Project - 222 Sixth Street East, Cornwall

Action Recommended
That Council authorize Cornwall & Area Housing Corporation to proceed with construction of a 32 unit apartment building at 222-Sixth Street East, Cornwall, under the Canada-Ontario Affordable Housing Brownfield Program. The City of Cornwall will provide mortgage financing and a grant to charge the equivalent of single residential instead of multi-residential taxes.


6 Design of Emergency Medical Services Headquarters (see Page 120)
Click for detail --> Design of Emergency Medical Services Headquarters

Action Recommended
That Council authorize the hiring of the Thompson Rosemount Group (TRG) for the design phase of the new Emergency Medical Services (EMS) Headquarters facility as outlined in this report.


TENDERS AND REQUESTS FROM PROPOSAL
SOUMISSIONS ET DEMANDE DE PROPOSITION


1 RFP No. 09-R16 Civic Complex Road Sign (see Page 125)
Click for detail --> RFP No. 09-R16  Civic Complex Road Sign

Action Recommended
That option 1 of RFP 09-R16 be awarded to Norvic Sign & Lighting Service, from Cornwall, Ontario, at the total bid price of $72,656.32 (net cost to the Corporation - $69,196.50) being the best bid meeting the specifications.


2 RFP No. 09-R22 Cornwall & SDG Housing Needs Assessment Update (see Page 128)
Click for detail --> RFP No. 09-R22 Cornwall & SDG Housing Needs Assessment Update

Action Recommended
That RFP 09-R22 be awarded to Toni Farley & Associates, Toronto, Ontario, at the total bid price of $53,392.50 being the best bid meeting the terms of reference.


3 RFP No. 09-R24 Supply & Leasing of Computers (see Page 131)
Click for detail --> RFP No. 09-R24 Supply & Leasing of Computers

Action Recommended
That RFP No. 09-R24 be awarded to Jtec Distribution Inc., Cornwall, Ontario as follows:
35 computers equipped with 3 gb's of memory at the monthly lease cost of $31.34 each and 20 computers equipped with 3 gb's of memory and DVD burners at the monthly lease cost of $32.34 each being the best bid received.


4 Tender No. 09-T49 Tollgate Road Watermain (see Page 134)
Click for detail --> Tender No. 09-T49  Tollgate Road Watermain

Action Recommended
That Tender 09-T49 be awarded to Malyon Excavation Ltd., Cornwall, Ontario, at the total bid price of $586,640.25 (net cost to the Corporation - $558,705.00) being the best bid meeting the tender specifications.


5 Tender No. 09-T50 Roof Structure Replacement at the Cornwall Community Museum (see Page 136)
Click for detail --> Tender No. 09-T50 Roof Structure Replacement at the Cornwall Community Museum

Action Recommended
That Tender 09-T50 be awarded to 1113044 Ontario Ltd., O/A John Gordon Construction Ltd., Cornwall, Ontario at the total bid price of $56,660.10 (net cost to the Corporation - $53,962.00) being the best bid meeting the tender specifications.


6 Tender No. 09-T51 Improve The Traffic Signals at Montreal Road and Belmont Street and McConnell Avenue and Eleventh Street (see Page 138)
Click for detail --> Tender No. 09-T51 Improve The Traffic Signals at Montreal Rd. & Belmont St. and McConnell Ave. & Eleventh St.

Action Recommended
That Tender 09-T51 be awarded to Black & McDonald Ltd., Ottawa, Ontario, at the total revised bid price of $145,850.14 (net cost to the Corporation - $138,904.90) being the best bid meeting the tender specifications.


7 Tender No. 09-T52 Supply & Install a New Generator (see Page 140)
Click for detail --> Tender No. 09-T52 Supply & Install a New Generator

Action Recommended
That Tender 09-T52 be awarded to Countryman Electric Ltd., Chesterville, Ont., at the total bid price of $69,914.76 (net cost to the Corporation - $66,747.92) being the best bid meeting the tender specifications.


8 Tender No. 09-T54 Repairs to Various Buildings (see Page 142)
Click for detail --> Tender No. 09-T54 Repairs to Various Buildings

Action Recommended
That Tender 09-T54 be awarded as follows:

(a) Item1 be awarded to C.M.G. Innovation Co. Ltd., Summerstown, Ontario at the total bid price of $590,000.00, Item 2 be awarded to Asco Restoration Services(Canada) Inc., Cornwall, Ontario at the total bid price of $622,000.00, Item 5 be awarded to 1113044 Ontario Ltd., (John Gordon Construction Ltd.)Cornwall, Ontario at the total bid price of $14,604.00 and Item 6 be awarded to Dale Coleman Construction, Avonmore, Ontario at the total bid price of $140,673.93,
plus applicable GST being the best bid meeting the tender specifications.

(b) Items 3 ($319,000.00) and 4($175,000.00) will not be awarded at this time to C.M.G. Innovation Ltd. based on current funds available. That Council pre-approve to award at a later date based on these tenders, if & when funds are re-allocated from other municipalities under the terms of the Federal-Provincial Social Housing Renovation & Retrofit Program (SHRRP). The bidder has agreed to hold these prices to March 31, 2010. If re-allocations in 2009 do not occur, these jobs would be identified as our first two projects under the Year 2 SHRRP allocations in 2010.


PRESENTATIONS
PRÉSENTATIONS


1 St. Lawrence River Institute of Enviornmental Sciences Update (see Page 145)
Click for detail --> St. Lawrence River Institute of Enviornmental Sciences Update


2 Business Retention and Expansion (see Page 152)
Click for detail --> Business Retention and Expansion


DELEGATIONS
DÉLEGATIONS


NEW BUSINESS
NOUVELLES AFFAIRES


PASSING OF BY-LAWS - THIRD AND FINAL READING
PASSAGE DE RÈGLEMENTS MUNICIPAUX - TROISIÈME ET DERNIÈRE LECTURE
That By-laws 2009-112 to 2009-128 inclusive, listed on the Agenda for third reading be taken as read a third time and finally passed.


REPORTS FROM AD HOC COMMITTEES OF COUNCIL
RAPPORTS DES COMITÉS DU CONSEIL


NOTICES OF MOTION
AVIS DE MOTION


UNFINISHED BUSINESS LISTING
LISTE DES AFFAIRES INCOMPLETS

1 Pending Business Listing for August 10, 2009 (see Page 160)
Click for detail --> Pending Business Listing for August 10, 2009


CONFIRMING BY-LAW
FIRST, SECOND AND THIRD READINGS
RÈGLEMENT MUNICIPAL DE RATIFICATION - PREMIÈRE, DEUXIÈME ET TROIXIÈME LECTURES
That By-law 2009-129 being a By-law to confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meeting held on Monday, August 10, 2009, having been read a first, second and third time, be now taken as read and passed.


2009-129 A By-law to adopt, ratify and confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meetings held on Monday July 13, 2009 and Monday July 27, 2009
Click for detail --> A By-law to adopt, ratify and confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meetings held on Monday July 13, 2009 and Monday July 27, 2009


ADJOURNMENT
AJOURNEMENT


NEXT REGULAR MEETING OF COUNCIL to be held on Monday, September 14, 2009