Agenda Contents

Minutes
Cornwall City Council



    Meeting ID:2009-21
    Meeting Date:Mon September 28, 2009 07:00 PM
    Location:Council Chambers
    Chair:CN=Bob Kilger/OU=CITYHALL/O=CityCornwall
    Prepared By:Manon L. Poirier, Deputy Clerk


      
    Attendance Committee Members:Attendance Staff:
    Bob Kilger, Mayor
    Denis Thibault, Councillor
    Denis Carr, Councillor
    Elaine MacDonald, Councillor
    Glen Grant, Councillor
    Kim Baird, Councillor
    Bernadette Clément, Councillor
    André Rivette, Councillor
    Syd Gardiner, Councillor
    Mary Ann Hug, Councillor
    Paul W. Fitzpatrick, Chief Administrative Officer
    Denise Labelle-Gelinas, City Clerk
    Manon L. Poirier, Deputy Clerk
    Stephen Alexander, G.M. Planning , Parks and Recreation
    Norm Levac, G.M., Infrastructure and Municipal Works
    Maureen Adams, G.M.Financial Services
    Debora M. Daigle, Manager Social and Housing Services
    Robert Menagh, Manager Human Resources
    Myles Cassidy, Manager Emergency Services
    Christine Lefebvre, Supervisor, Recreation Services
    Richard Bourdeau, Supervisor Facilities and Operations
    Richard McCullough, Deputy Fire Chief

    Regrets:
    Mark MacDonald, Councillor


    IN-CAMERA SESSION

    An In-Camera meeting was held at 5:00 p.m. to discuss matters that fell under the Municipal Act, 2001, c.23 s.239:

    - 2 (b) personal matters about an identifiable individual, including municipal or local board employees;
    - 2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board;
    - 2 (d) labour relations or employee negotiations;
    - 3.1 (1) The meeting is held for the purpose of educating or training the members.


    ROLL CALL
    Mayor Bob Kilger called the meeting to order at 7:00 p.m.


    INVOCATION

    Reverend Jessica Worden
    Trinity Anglican Church


    NATIONAL ANTHEM
    Assembly


    ADDITIONS, DELETIONS OR AMENDMENTS
    All matters listed under General Consent, save and except “Delegations” are considered to be routine and will be enacted by one motion. Should a Council member wish an alternative action from the proposed recommendation, the Council member shall request that this matter be moved to “Communications” at this time.

    Amendment: The date of the next Regular Meeting of Council is Tuesday, October 13, 2009.


    DISCLOSURE OF INTEREST
    There were no disclosures of interest.


    COMMITTEE OF THE WHOLE
    That Council go into Committee of the Whole and that all Minutes, Presentations, Delegations, Consent/Correspondence, Resolutions, Reports and By-laws 2009-149 to 2009-153 shall be considered and referred to that Committee.

    Motion to approve the recommendation as presented.

    Moved By: André Rivette, Councillor
    Seconded By: Kim Baird, Councillor
    MOTION CARRIED




    GENERAL CONSENT


    ADOPTION OF MINUTES
    The following Minutes were presented for adoption. There being no corrections noted, the Minutes were recommended for approval.

    Motion to endorse the Minutes of Council as presented.

    Moved By: Bernadette Clément, Councillor
    Seconded By: Mary Ann Hug, Councillor
    MOTION CARRIED

    1 Monday September 14, 2009 Cornwall City Council Meeting
    Click for detail --> September 14, 2009 Cornwall City Council Meeting


    PRESENTATIONS
    PRÉSENTATIONS

    1 Mayor / Team Cornwall Golf Tournament
    Click for detail --> Presentation - Mayor / Team Cornwall Golf Tournament - Mr. Gilles Latour and Mr. Scott Lecky

    Mr. Gilles Latour, Chair of Team Cornwall, and Scott Lecky, Chair of the Fundraising Committee of the Multi Sport Facility, presented Council with the proceeds of the Annual Mayor and Team Cornwall Golf Tournament totalling $21,255.81. These proceeds are divided equally between Team Cornwall and the 3 + 1 Project 2010 (City of Cornwall's Multi-Sport Facility).


    3 Presentation - Economic Developer of the Year Award
    Click for detail --> Presentation - Economic Developer of the Year Award

    Mayor Bob Kilger and Paul W. Fitzpatrick, Chief Administrative Officer, recognized Mark Boileau, Manager of Economic Development, on his recent "Ontario East - Economic Developer of the Year Award" presented by the Ministry of Municipal Affairs of Ontario.


    PASSING OF THE BY-LAWS - FIRST AND SECOND READINGS
    The following By-laws were presented to Council for passing and it was recommended that By-laws 149 to 153 of 2009 inclusive be read a first time and be considered as read a second time.


    2009-149 A By-law to authorize the Corporation of the City of Cornwall to transfer the property legally described as Part of Lot 18, South Side of Third Street, City of Cornwall, County of Stormont, now designated as Part 2 on Reference Plan 52R-7194 being a portion of PIN #60167-0085 (LT)
    Click for detail --> A By-law to authorize the Corporation of the City of Cornwall to transfer the property legally described as Part of Lot 18, South side of Third Street, City of Cornwall, County of Stormont designated as Part 2 on Reference Plan 52R-7194 being a portion of PIN #60167-0085(LT) (hereinafter referred to as the “Subject Lands”

    2009-150 A By-law to regulate Open Air Burning permits for residential approved solid fuel burning appliances and to repeal By-law 179-2004 and By-law 086-2007
    Click for detail --> A By-law to regulate Open Air Burning permits for residential approved solid fuel burning appliances and to repeal By-law 179-204 and By-law 086-2007
    Exp-150 Explanatory Note to Bylaw for Open Air Burning Permits
    Click for detail --> Explanatory Note to Bylaw for Open Air Burning Permits

    2009-151 A By-law to authorize The Corporation of the City of Cornwall to enter into an Agreement with the Canada Border Services Agency
    Click for detail --> A Bylaw to enter into an Agreement with the Canada Border Services Agency

    2009-152 A By-law to amend the Traffic and Parking By-law 069-1989, Schedule II, Parking Restrictions by adding part of Third Street West and Cumberland Street
    Click for detail --> A By-law to amend the Traffic & Parking By-law 069-89, Schedule II, Parking restrictions at Third St.W & Cumberland St.

    2009-153 A By-law to amend the Traffic and Parking By-law 069-1989, Schedule II, Parking Restrictions by adding part of Holy Cross Boulevard and Anthony Street
    Click for detail --> A By-law to amend the Traffic & Parking By-law 069-89, Schedule II, Parking restrictions, Holy Cross Blvd and Anthony St.


    CONSENT/CORRESPONDENCE


    1 Staff Replacement - Skilled Labourer
    Click for detail --> Staff Replacement - Skilled Labourer

    Action Recommended
    That Council approve the hiring of a Skilled Labourer for the Facilities & Operations Division


    2 Proclamations
    Click for detail --> Proclamations

    Action Recommended
    That Council support the following requests:

    (a) That Council proclaim the month of October 2009 as "Lupus Awareness Month" in the City of Cornwall;

    (b) That the month of October 2009 be proclaimed as "Child Abuse Prevention Month" in the City of Cornwall;

    (c) That the Royal Canadian Legion, Branch 297 of Cornwall be granted permission to hold its annual Poppy Blitz during the weekends of Friday, October 30, Saturday, October 31, Sunday, November 1 and again on Thursday, November 5, Friday, November 6, and Saturday, November 7, 2009, in the City of Cornwall; and

    (d) That Wednesday, October 21, 2009, be proclaimed as "Child Care Worker & Early Childhood Educator Appreciation Day” in the City of Cornwall.


    3 PAC Report No. 7 - September 21, 2009, CPPEC Recommendations - Heart of the City CIP Funding Applications
    Click for detail --> PAC Report No. 7 - September 21, 2009, CPPEC Recommendations - Heart of the City CIP Funding Applications

    Action Recommended
    That Council endorse the following PAC recommendations:

    (a) File HOTC #28-09 (New) - 111 Montreal Rd -Jeanne Lefebvre applicant
    That HOTC #28-09 - 111 Montreal Rd request be approved as follows:
    Program 4 - Facade Improvement and Heritage Sign Grant - $12,000
    Program 5 - Municipal Planning / Development Fees Grant - actual
    Program 6 - Discretionary Municipal Tipping Fees Grant - actual
    Condition:
    Upon receiving second quotes for the work

    (b) File HOTC #17-07 (addendum) - 132 Montreal Rd., Port Theatre applicant
    That HOTC #17-07 132 Montreal Rd request be approved as follows:
    Program 4 - Facade Improvement and Heritage Sign Grant - $2,000
    Program 5 - Municipal Planning / Development Fees Grant - actual


    GENERAL CONSENT
    Motion that all items listed under the General Consent portion of this Agenda be adopted as presented.

    Moved By: André Rivette, Councillor
    Seconded By: Glen Grant, Councillor

    MOTION CARRIED


    RESOLUTIONS / BUSINESS ARISING FROM NOTICE OF MOTION

    2009-031 Population Growth - Ad-Hoc Committee
    Click for detail --> Population Growth - Ad-Hoc Committee

    WHEREAS the population of Cornwall has been around the 46,000 mark for such a long time; and

    WHEREAS our population growth is used as a "benchmark" for people when they talk about Cornwall, and this growth is a necessary vehicle for economic development and total community enrichment.

    NOW THEREFORE BE IT RESOLVED THAT AN "Ad-Hoc Committee" of Council be formed to come up with some ways to increase our population; and

    BE IT FURTHER RESOLVED THAT this Committee be made of a "cross section" of our community.

    A motion to Postpone this matter to the meeting of October 13th was proposed.

    Moved By: Mary Ann Hug, Councillor
    Seconded By: André Rivette, Councillor

    A recorded vote on this matter resulted as follows:

    Votes For = 6 Votes Against = 4
    Elaine MacDonald, Councillor Bob Kilger, Mayor
    Glen Grant, Councillor Denis Thibault, Councillor
    Bernadette Clément, Councillor Denis Carr, Councillor
    André Rivette, Councillor Kim Baird, Councillor
    Syd Gardiner, Councillor
    Mary Ann Hug, Councillor

    MOTION TO POSTPONE CARRIED


    REPORTS FROM UNFINISHED BUSINESS


    1 Tennis Court Rehabilitation Project
    Click for detail --> Tennis Court Rehabilitation Project

    Action Recommended
    That Council receive this report

    Motion to approve the recommendation as presented.

    Moved By: Glen Grant, Councillor
    Seconded By: Mary Ann Hug, Councillor
    MOTION CARRIED


    2 Richmond Drive - Truck Traffic
    Click for detail --> Richmond Drive - Truck Traffic

    Action Recommended
    That Council receive this report.

    Motion to approve the recommendation as presented.

    Moved By: Denis Thibault, Councillor
    Seconded By: Mary Ann Hug, Councillor
    MOTION DEFEATED


    Motion to direct Administration to notify the Township of South Stormont that the City portion of Richmond Road will be a "No Truck" Zone within the next 60 days.

    Moved By: André Rivette, Councillor
    Seconded By: Glen Grant, Councillor
    MOTION CARRIED


    COMMUNICATIONS / REPORTS

    1 Social Housing Needs Assessment
    Click for detail --> Social Housing Needs Assessment

    Action Recommended

    (a) That Council receive the updated Social Housing Needs Assessment for Cornwall & United Counties of Stormont, Dundas and Glengarry (Appendix A);

    (b) That Council endorse the Social Housing Delivery Plan for the City of Cornwall & United Counties of Stormont, Dundas and Glengarry, as presented, including possible participation in the Canada-Ontario Affordable Housing Program Extension (Appendix B);

    (c) That Council approve the Take-Up Plan for the Social and Housing Renovation and Retrofit Program (SHRRP) based on the Federal-Provincial national funding allocations (Appendix C).

    Motion to approve the recommendation as presented.

    Moved By: Elaine MacDonald, Councillor
    Seconded By: Syd Gardiner, Councillor
    MOTION CARRIED

    2 2010 Budget Assumptions
    Click for detail --> 2010 Budget Assumptions

    Action Recommended
    That Council approve key budget assumptions for 2010 as outlined in this report.

    Motion to approve the recommendation as presented.

    Moved By: Syd Gardiner, Councillor
    Seconded By: Glen Grant, Councillor

    Motion to Amend the Main Motion in that all Outside Agencies be informed of Council's approved key budget assumptions for 2010.

    Moved By: Syd Gardiner, Councillor
    Seconded By: Glen Grant, Councillor
    AMENDMENT TO MOTION CARRIED
    MOTION CARRIED AS AMENDED




    3 Corporate Vehicle Use Policy
    Click for detail --> Corporate Vehicle Use Policy

    Action Recommended
    That Council approve the Corporate Vehicle Use Policy and receive the Municipal Works Division Guidelines for Employee Breaks.

    Motion to approve the recommendation as presented.

    Moved By: André Rivette, Councillor
    Seconded By: Mary Ann Hug, Councillor
    MOTION CARRIED


    4 Council Strategic Objectives
    Click for detail --> Council Strategic Objectives

    Action Recommended
    That Council receive this report.

    Motion to approve the recommendation as presented.

    Moved By: Glen Grant, Councillor
    Seconded By: Denis Thibault, Councillor
    MOTION CARRIED


    5 City of Cornwall's Multi-Sport Facility
    Click for detail --> City of Cornwall's Multi-Sport Facility

    Action Recommended
    That Council receive this report and approve the purchasing alternatives presented.

    (a) That Council authorize Administration to preselect the ECO-CHILL system from CIMCO and to negotiate a fair and defendable market price for the system.

    (b) That Council authorize Administration to proceed with the sequential tendering of the footings/foundations and pre-engineered steel structure for the facility.

    Motion to approve the recommendation as presented.

    Moved By: Glen Grant, Councillor
    Seconded By: Denis Thibault, Councillor
    MOTION CARRIED


    TENDERS AND REQUESTS FROM PROPOSAL


    1 Tender No. 09-T60 Purchase of Pumps and Accessories
    Click for detail --> Tender No. 09-T60 Purchase of Pumps and Accessories

    Action Recommended
    That Tender 09-T60 be awarded to Franklin Miller Inc. (FMI) C/O: General Filtration, Div. of Lee Chemicals, Livingston, New Jersey, , at the total net bid price of $73,741.36(US Funds) being the best bid meeting the tender specifications.

    Motion to approve the recommendation as presented.

    Moved By: Bernadette Clément, Councillor
    Seconded By: Glen Grant, Councillor
    MOTION CARRIED


    2 Tender No. 09-T61 Supply of Water Meters and Accessories
    Click for detail --> Tender No. 09-T61  Supply of Water Meters and Accessories

    Action Recommended
    That Tender 09-T61 be awarded to Evans Supply Ltd., London, Ontario based on the pricing received for the various water meters and accessories.

    Motion to approve the recommendation as presented.

    Moved By: Kim Baird, Councillor
    Seconded By: Syd Gardiner, Councillor
    MOTION CARRIED


    3 Tender No. 09-T62 Purchase of Stryker Stair Chairs for EMS
    Click for detail --> Tender No. 09-T62 Purchase of Stryker Stair Chairs for EMS

    Action Recommended
    That Tender 09-T62 be awarded to Stryker Canada LP, Hamilton, Ontario at the total bid price of $36,781.50 (net cost to the Corporation - $34,241.50) being the best bid meeting the tender specifications.

    Motion to approve the recommendation as presented.
    Moved By: Mary Ann Hug, Councillor
    Seconded By: Denis Thibault, Councillor
    MOTION CARRIED


    4 Tender No. 09-T65 Street Lighting on Optimum Drive
    Click for detail --> Tender No. 09-T65 Street Lighting on Optimum Drive

    Action Recommended
    That Tender 09-T65 be awarded to Sproule Powerline Construction Ltd., Vankleek Hill, Ontario, at the total bid price of $27,300.00 (net cost to the Corporation - $26,000.00) being the best bid meeting the tender specifications.

    Motion to approve the recommendation as presented.
    Moved By: Syd Gardiner, Councillor
    Seconded By: André Rivette, Councillor
    MOTION CARRIED


    5 Tender No. 09-T56 Leasing of Fleet Vehicles & Service
    Click for detail --> Tender No. 09-T56 Leasing of Fleet Vehicles & Service

    Action Recommended
    That Tender 09-T56 be awarded as follows:

    Items 1a, 2a, 3a,4 and 8 be awarded to Murdoch Group Inc., Barrie, Ontario for a 60 month lease as follows:

    ItemDescriptionQuantityAnnual Cost/UnitTotal Annual Cost
    1aPick-up trucks 2 WD
    9
    $4,736.28
    $42,626.52
    2aPick-up trucks 2 WD, Extended Cab
    17
    4,634.64
    78,788.88
    3aPick-up trucks 4 WD
    4
    5,465.76
    21,863.04
    4Cargo Van, Full Size
    2
    5,050.32
    10,100.64
    8Compact Utility Van
    3
    5,894.04
    17,682.12
    Annual Lease Cost
    $171,061.20
    PST
    13,684.89
    GST
    8,553.06
    Total Annual Lease Cost
    $193,299.16

    Items 5 and 7a be awarded to Murdoch Group Inc., Barrie, Ontario for a 48 month lease as follows:

    ItemDescriptionQuantityAnnual Cost/UnitTotal Annual Cost
    5Passenger Van - FWD
    10
    $5,148.78
    $51,484.80
    7aCompact Sedan
    1
    4,674.24
    4,674.24
    Annual Lease Cost
    $56,159.04
    PST
    4,492.72
    GST
    2,807.95
    Total Annual Lease Cost
    $63,459.71


    Item 6b be awarded to Miller Hughes Ford Sales Ltd., Cornwall, Ontario for a 60 month lease

    ItemDescriptionQuantityAnnual Cost/UnitTotal Annual Cost
    6bMid-size Sedan - Hybrid
    1
    $8,388.00
    $8,388.00
    PST
    671.04
    GST
    419.40
    Total Annual Lease Cost
    $9,478.44

    being the best bids meeting the tender specifications.

    Motion to approve the recommendation as presented.

    Moved By: Denis Carr, Councillor
    Seconded By: André Rivette, Councillor
    MOTION CARRIED


    PRESENTATIONS


    1 Presentation by XCG and UEM on Infrastructure and Municipal Works quality Management System for Water, Wastewater and Roads
    Click for detail --> Presentation by XCG and UEM on Infrastructure and Municipal Works quality Management System for Water, Wastewater and Roads.

    Rachel Whyte from Urban and Environmental Management Inc., Professional Consulting Services, addressed Members of Council and presented the operational plans for the Drinking Water Quality Management System (DWQMS), the Wastewater Quality Management System (WWQMS) and the Roads Quality Management System (RQMS), the legislative requirements of the DWQMS and the actions beyond legislative compliance of the WWQMS and the RQMS.

    Ms. Whyte presented the Municipal Drinking Water Licence Program, an overview of the DWQMS and its Operational Plan. Ms. Whyte also presented the City of Cornwall's DWQMS and spoke about the due diligence exercise for both the Wastewater and Roads Quality Management Systems and their respective Operational Plans.

    A Report from Administration will be presented to Council at its next meeting of Tuesday, October 13, 2009, for endorsement.


    2 Presentation of the Recreation Master Plan/ Stantec Consulting
    Click for detail --> Presentation of the Recreation Master Plan/ Stantec Consulting

    Christine Lefebvre, Supervisor, Recreation Services, introduced Mr. David Krajaefsi of Stantec Consulting Ltd., the consultants contracted by the City of Cornwall to conduct a study of its recreational facilities and services.

    Mr. Krajaefsi presented the Recreational Master Plan 2020 Final Report, a project that was undertaken to create an action plan bringing the City to the year 2020 which will guide the provision of recreation programs and activities, recreation facilities and parks and open space.

    Mr. Krajaefsi detailed the process of the project, including research and public consultations. The Strategic Actions for the recreation facilities, recreation programs, service delivery and parkland were presented to Council.

    A Report from Administration will be presented to Council at a future meeting for endorsement.


    DELEGATIONS
    There were no Delegations.


    NEW BUSINESS
    There were no New Business items.


    PASSING OF BY-LAWS - THIRD AND FINAL READING
    That By-laws 2009-149 to 2009-153 inclusive, listed on the Agenda for third reading is taken as read a third time and finally passed.

    Motion to approve the recommendation as presented.

    Moved By: André Rivette, Councillor
    Seconded By: Mary Ann Hug, Councillor

    MOTION CARRIED


    REPORTS FROM AD HOC COMMITTEES OF COUNCIL

    1. Councillor Syd Gardiner spoke avout the recent success of the Pro-Catch Tournament.

    2. Communities in Bloom
    Councillor André Rivette will be attending the Communities in Bloom's National Symposium on Parks & Grounds and Awards Ceremonies in Vaughan, Ontario. Cornwall participated in this competition for the first time this year.


    NOTICES OF MOTION
    There were no Notices of Motion.


    PENDING BUSINESS LISTING
    The Pending Business Listing was presented and no discussion ensued.

    1 Pending List for September 28, 2009
    Click for detail --> Pending List for September 28, 2009


    CONFIRMING BY-LAW
    FIRST, SECOND AND THIRD READINGS

    That By-law 2009-154 being a By-law to confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meeting held on Monday, September 28, 2009, having been read a first, second and third time, be now taken as read and passed.

    1 A By-law to adopt, ratify and confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meetings held on Monday September 28, 2009
    Click for detail --> A By-law to adopt, ratify and confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meetings held on Monday September 28, 2009

    Motion to approve the recommendation as presented.

    Moved By: Bernadette Clément, Councillor
    Seconded By: Syd Gardiner, Councillor
    MOTION CARRIED


    ADJOURNMENT

    Motion to adjourn the Regular Council Meeting of Monday, September 28, 2009, at 9:15 p.m.

    Moved By: André Rivette, Councillor
    Seconded By: Denis Thibault, Councillor

    MOTION CARRIED



    NEXT REGULAR MEETING OF COUNCIL to be held Tuesday, October 13, 2009, at 7:00 p.m.



    __________________________________ ____________________________________
    DENISE LABELLE-GELINAS BOB KILGER
    CITY CLERK MAYOR


    __________________________________
    MANON L. POIRIER
    DEPUTY CLERK

    Motion to approve the recommendation as presented.

    Moved By: Mary Ann Hug, Councillor
    Seconded By: André Rivette, Councillor

    MOTION CARRIED