Agenda Contents

Minutes
Cornwall City Council



    Meeting ID:2009-17
    Meeting Date:Mon July 13, 2009 07:00 PM
    Location:Council Chambers
    Chair:CN=Bob Kilger/OU=CITYHALL/O=CityCornwall
    Prepared By:Manon L. Poirier, Deputy Clerk


      
    Attendance Committee Members:Attendance Staff:
    Bob Kilger, Mayor
    Denis Thibault, Councillor
    Denis Carr, Councillor
    Mark MacDonald, Councillor
    Elaine MacDonald, Councillor
    Glen Grant, Councillor
    Kim Baird, Councillor
    Bernadette Clément, Councillor
    André Rivette, Councillor
    Syd Gardiner, Councillor
    Mary Ann Hug, Councillor
    Paul W. Fitzpatrick, Chief Administrative Officer
    Denise Labelle-Gelinas, City Clerk
    Manon L. Poirier, Deputy Clerk
    Maureen Adams, G.M.Financial Services
    Norm Levac, G.M., Infrastructure and Municipal Works
    Stephen Alexander, G.M. Planning , Parks and Recreation
    Debora M. Daigle, Manager Social and Housing Services
    Myles Cassidy, Manager Emergency Services
    Robert Menagh, Manager Human Resources
    Christine Lefebvre, Supervisor, Recreation Services
    Stephen Wintle, Design and Records Supervisor
    Jean Cousineau, Roads Supervisor


    IN-CAMERA SESSION

    An In-Camera meeting was held at 5:00 p.m. to discuss matters that fell under the Municipal Act, 2001, c.23 s.239:

    - 2 (a) the security of the property of the municipality or local board;
    - 2 (b) personal matters about an identifiable individual, including municipal or local board employees;
    - 2 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
    - 3.1 (1) The meeting is held for the purpose of educating or training the members.


    ROLL CALL
    Mayor Bob Kilger called the meeting to order at 7:00 p.m.


    INVOCATION

    Reverend Stephen Silverthorne
    Christ Church, Long Sault


    NATIONAL ANTHEM

    Assembly


    ADDITIONS, DELETIONS OR AMENDMENTS
    All matters listed under General Consent, save and except “Delegations” are considered to be routine and will be enacted by one motion. Should a Council member wish an alternative action from the proposed recommendation, the Council member shall request that this matter be moved to “Communications” at this time.

    Addition of Request for Proposal Item #9
    RFP 09-R18 Operational Review of Building and By-law Division.


    DISCLOSURE OF INTEREST

    There were no disclosures of interest.


    COMMITTEE OF THE WHOLE
    That Council go into Committee of the Whole and that all Minutes, Presentations, Delegations, Consent/Correspondence, Resolutions, Reports and By-laws 2009-106 to 2009-110 shall be considered and referred to that Committee.

    Motion to approve the recommendation as presented.

    Moved By: Mary Ann Hug, Councillor
    Seconded By: Glen Grant, Councillor

    MOTION CARRIED


    GENERAL CONSENT


    ADOPTION OF MINUTES
    The following Minutes were presented for adoption. There being no corrections noted, the Minutes are approved as presented.

    1 Monday June 22, 2009 Cornwall City Council Meeting
    Click for detail --> June 22, 2009 Cornwall City Council Meeting


    2 Monday July 6, 2009 Cornwall City Council Meeting
    Click for detail --> July 6, 2009 Cornwall City Council Meeting

    Motion to endorse the Minutes of Council as presented.

    Moved By: Denis Thibault, Councillor
    Seconded By: Mark MacDonald, Councillor

    MOTION CARRIED


    PASSING OF THE BY-LAWS - FIRST AND SECOND READINGS
    The following By-laws were presented to Council for passing and it was recommended that By-laws 2009-106 to 2009-110 inclusive be read a first time and be considered as read a second time.

    2009-106 Traffic and Parking By-law 069-1989 amendment - Schedule XVII - Traffic Signal-Boundary Road and SCM Way.
    Click for detail --> Traffic and Parking By-law 069-1989 amendment - Schedule XVII - Traffic Signal-Boundary Rd. and SCM Way.


    2009-107 A By-law authorizing The Corporation of the City of Cornwall to register a lien and to provide and subsequently administer municipal funds to the identified home owners under the Renaissance Housing Renovations Program.
    Click for detail --> A Bylaw authorizing The Corporation of the City of Cornwall to register a lien and to provide and subsequently administer municipal funds to the identified home owners under the Renaissance Housing Renovations Program.
    Exp-107 Explanation of Purpose and Effect of By-law 2009-107
    Click for detail --> Explanation of Purpose and Effect of By-law 2009-107 for Renaissance Housing Rehabilitation Program Applications


    2009-108 A By-Law to repeal and replace By-Law 014-1994 being a By-Law to enter into a Lease Agreement with the Cornwall Canadian Cultural Club for space located in Mattice Park.
    Click for detail --> A By-Law to repeal and replace By-Law 014-1994 being a By-Law to enter into a Lease Agreement with the Cornwall Canadian Cultural Club for space located in Mattice Park.
    Exp-108 Explanation to Lease Agreement / Cornwall Canadian Cultural Club
    Click for detail --> Lease Agreement / Cornwall Canadian Cultural Club


    2009-109 A By-law to enter into an Agreement with St. Columban's Catholic Church for thirty four (34) parking spaces behind the church parking lot.
    Click for detail --> A Bylaw to enter into an Agreement with St. Columban's Catholic Church for thirty four (34) parking spaces behind the church parking lot.


    2009-110 A By-law authorizing The Corporation of the City of Cornwall to enter into Letter of Agreements with the Ministry of Transportation for funding under the Ontario Bus Replacement Program
    Click for detail --> A Bylaw authorizing The Corporation of the City of Cornwall to enter into Letter of Agreements with the Ministry of Transportation for funding under the Ontario Bus Replacement Program


    CONSENT/CORRESPONDENCE


    1 Staff Replacement - Water and Sewer Supervisor
    Click for detail --> Staff Replacement - Water and Sewer Supervisor

    Action Recommended
    That Council approve the hiring of a Water and Sewer Supervisor for the Municipal Works Division.

    ADOPTION OF GENERAL CONSENT

    Motion that all items listed under the General Consent portion of this Agenda be adopted as presented.

    Moved By: André Rivette, Councillor
    Seconded By: Bernadette Clément, Councillor

    MOTION CARRIED


    RESOLUTIONS / BUSINESS ARISING FROM NOTICE OF MOTION


    2009-027 Employment Insurance Benefits
    Click for detail --> Employment Insurance Benefits

    WHEREAS there will be a negative fiscal impact on all municipalities if residents are unable to access EI benefits or otherwise maintain incomes during this economic downturn, due to the increased reliance on locally provided social programs.

    THEREFORE BE IT RESOLVED that the City of Cornwall call upon the Government of Canada to introduce the following changes to the Employment Insurance system:

    1. 360 hours to qualify for EI benefits in all regions of Canada
    2. Increase benefit duration to at least 50 weeks in all regions; and
    3. Provide an additional year of "special extension" benefits if national unemployment exceeds 6.5% - paid from federal general revenues.
    4. Extend EI part 1 benefits while a worker is in approved training.
    3. Increase benefits to at least 60% of normal earnings, using workers' 12 best weeks, and raise the maximum. Suspend the allocation of severance pay, and eliminate the 2 week waiting period.

    Motion to approve the recommendation as presented.

    Moved By: Elaine MacDonald, Councillor
    Seconded By: Mark MacDonald, Councillor

    Motion to amend Resolution 2009-027 , in that Items 2 to 5 inclusive be removed and that the resolution identify item 1 only.

    Moved By: Elaine MacDonald, Councillor
    Seconded By: Bernadette Clément, Councillor

    MOTION TO AMEND DEFEATED

    MAIN MOTION DEFEATED


    REPORTS FROM UNFINISHED BUSINESS


    1 Outdoor Pools Information Report
    Click for detail --> Outdoor Pools Information Report

    Action Recommended
    That Council receive this report.

    Motion to approve the recommendation as presented.

    Moved By: Glen Grant, Councillor
    Seconded By: Mark MacDonald, Councillor

    Motion to amend the main motion by directing Administration to review all financial options for the outdoor pools and aquatic programs in order to reduce its current cost.

    Moved By: Denis Carr, Councillor
    Seconded By: Denis Thibault, Councillor

    MOTION TO AMEND CARRIED

    MAIN MOTION CARRIED AS AMENDED

    2 Transient Traders - Subsequent Report
    Click for detail --> Transient Traders - Subsequent Report

    Action Recommended
    1. That Council receive the report for information.
    2. That, if Council wishes to increase fees/rentals and business costs for out-of-town/nonresident vendors, then they should choose one of the options listed in the conclusion.

    Motion to receive the report for information and support the Recommended Option 2 as recommendation in that Council direct staff to charge significantly more for the Civic Complex room rentals for out-of-town/nonresident vendors (i.e., double the regular price).

    Moved By: André Rivette, Councillor
    Seconded By: Denis Thibault, Councillor

    A concensus from Members of Council in that Option 2 exclude higher costs charged to businesses located within the three Untied Counties of S.D.&G and that these businesses pay the same rate as Cornwall businesses.
    MAIN MOTION WITH PROPOSAL CARRIED


    3 Monument de la Francophonie de Cornwall
    Click for detail --> Monument de la Francophonie de Cornwall

    Motion to approve the erection of the monument with a 40'mast on land located at the east end of Lamoureux Park.

    Moved By: Syd Gardiner, Councillor
    Seconded By: André Rivette, Councillor

    Motion to amend the main motion by approving the erection of the monument with an 80' mast on land located at the east end of Lamoureux Park that the Group replace, at its cost, the Canadian Flag currently flown at the Civic Complex to 80' mast and that the flag sizes be relevant to the size of the mast.

    Moved By: Bernadette Clément, Councillor
    Seconded By: Mark MacDonald, Councillor
    MOTION TO AMEND DEFEATED

    MAIN MOTION CARRIED



    COMMUNICATIONS / REPORTS

    1 Paramedic Rapid Response Program
    Click for detail --> Paramedic Rapid Response Program

    Action Recommended
    That Council approve the implementation of a pilot Paramedic Rapid Response Program for Cornwall SD&G Emergency Medical Services.

    Motion to approve the recommendation as presented.

    Moved By: Mary Ann Hug, Councillor
    Seconded By: Kim Baird, Councillor
    MOTION CARRIED


    2 Elected Officials Expense Statement for the period ending June 30, 2009
    Click for detail --> Elected Officials Expense Statement for the period ending June 30, 2009

    Action Recommended
    That Council approve the Statement of Expenses for Elected Officials for the period ending June 30, 2009.

    Motion to approve the recommendation as presented.

    Moved By: Mark MacDonald, Councillor
    Seconded By: Denis Carr, Councillor
    MOTION CARRIED


    3 Corporate Policy - Accessible Customer Service
    Click for detail --> Corporate Policy - Accessible Customer Service

    Action Recommended
    (a) That Council endorse the amended Accessible Customer Service Policy which includes practices and procedures;
    (b) That Administration proceed the training program; and
    (c) That all contractors be required to meet the accessibility regulations when being awarded a Services Contract.

    Motion to approve the recommendation as presented.

    Moved By: Mary Ann Hug, Councillor
    Seconded By: André Rivette, Councillor
    MOTION CARRIED


    4 Long Term Financing - Cornwall Area Housing Corporation Brownfields Affordable Housing Program - Sixth St. E. Project
    Click for detail --> Long Term Financing - Cornwall Area Housing Corporation  Brownfields Affordable Housing Program - Sixth St. E. Project

    Action Recommended
    That Council approve the recommendation for the Corporation of the City of Cornwall to provide long term mortgage financing to Cornwall Area Housing Corporation (CAHC) for the Sixth Street Project as outlined in this report.

    Motion to approve the recommendation as presented.

    Moved By: Bernadette Clément, Councillor
    Seconded By: Glen Grant, Councillor
    MOTION CARRIED


    5 Purchase of Ambulance Chassis in 2009 for the year 2010
    Click for detail --> Purchase of Ambulance Chassis in 2009 for the year 2010

    Action Recommended
    That Council approve the use of EMS reserves to purchase three ambulance chassis to be used in the construction of new ambulances for 2010 delivery.

    Motion to approve the recommendation as presented.

    Moved By: Denis Carr, Councillor
    Seconded By: Glen Grant, Councillor
    MOTION CARRIED


    TENDERS AND REQUESTS FROM PROPOSAL


    1 Tender No. 09-T42 Supply of Winter Road Sand and Sandfill
    Click for detail --> Tender No. 09-T42 Supply of Winter Road Sand and Sandfill

    Action Recommended
    That Tender 09-T42 be awarded for a two year period to Cornwall Gravel Co. Ltd., Cornwall, Ont., being the best bid meeting the tender specifications.

    Motion to approve the recommendation as presented.

    Moved By: Kim Baird, Councillor
    Seconded By: Bernadette Clément, Councillor

    MOTION CARRIED


    2 Tender No. 09-T32 Supply & Delivery of Polyelectrolyte
    Click for detail --> Tender No. 09-T32  Supply & Delivery of Polyelectrolyte

    Action Recommended
    That Tender 09-T32 be awarded for a three (3) year period to Ciba Canada Ltd., Mississauga, Ontario, being the best bid meeting the tender specifications.

    Motion to approve the recommendation as presented.

    Moved By: Denis Thibault, Councillor
    Seconded By: Syd Gardiner, Councillor

    MOTION CARRIED


    3 Tender No. 09-T47 Supply & Delivery of One Self Propelled Ice Resurfacer
    Click for detail --> Tender No. 09-T47 Supply & Delivery of One Self Propelled Ice 	Resurfacer

    Action Recommended
    That Tender 09-T47 be awarded to Zamboni Company Ltd., Brantford, Ont., at the total bid price of $91,219.25 (net cost to the Corporation - $87,183.00) being the best bid meeting the tender specifications.

    Motion to approve the recommendation as presented.

    Moved By: André Rivette, Councillor
    Seconded By: Mary Ann Hug, Councillor

    MOTION CARRIED


    4 RFP No. 09-R17 2009 Zoom Camera Assessment of Wastewater Collection System – Phase 4
    Click for detail --> RFP No. 09-R17 2009 Zoom Camera Assessment of Wastewater Collection System – Phase 4

    Action Recommended
    That RFP 09-R19 be awarded to Aqua Data, Pincourt, Quebec at the total bid price of $69,170.85 (net cost to the Corporation - $65,877.00) being the best bid meeting the specifications.

    Motion to approve the recommendation as presented.

    Moved By: André Rivette, Councillor
    Seconded By: Syd Gardiner, Councillor

    MOTION CARRIED


    5 Request for Proposal No. 09-R13 -- Legal Fees / Five Years
    Click for detail --> Request for Proposal No. 09-R13 -- Legal Fees / Five Years

    Action Recommended
    That RFP 09-R13 be awarded for a five (5) year term to the firms of Guindon, MacLean & Castle, Cornwall Ontario for Municipal Law and Hicks Morley, Toronto, Ontario for Labour Law on an as required basis.

    Motion to approve the recommendation as presented.

    Moved By: Denis Thibault, Councillor
    Seconded By: Mary Ann Hug, Councillor

    MOTION CARRIED


    6 RFP No. 09-R19 Marleau Avenue Proposed Widening and Improvements.
    Click for detail --> RFP No. 09-R19 Marleau Avenue Proposed Widening and Improvements.

    Action Recommended
    That RFP 09-R19 be awarded to Genivar, Ottawa, Ontario, at the total bid price of $98,605.50 (net cost to the Corporation - $93,910.00) being the best bid meeting the specifications.

    Motion to approve the recommendation as presented.

    Moved By: Kim Baird, Councillor
    Seconded By: André Rivette, Councillor

    MOTION CARRIED

    7 Tender 09-431-CIP Culvert Lining
    Click for detail --> Tender 09-431-CIP Culvert Lining

    Action Recommended
    That Tender 09-431-CIP Part "B" City Portion be awarded to Clean Water Works Inc. from Ottawa, Ontario, at the total bid price of $ 21,945.00 (net cost to the Corporation - $20,900.00) being the best bid meeting the tender specifications.

    Motion to approve the recommendation as presented.

    Moved By: Bernadette Clément, Councillor
    Seconded By: Syd Gardiner, Councillor

    MOTION CARRIED


    8 Tender No. 09-T48 Supply and Delivery of Gun Mixers & Inlet Bell Mouths
    Click for detail --> Tender No. 09-T48 Supply and Delivery of  Gun Mixers & Inlet Bell Mouths

    Action Recommended
    That Tender 09-T48 be awarded to Claro Environmental Technologies & Equipment Inc., Montreal, Quebec, at the total bid price of $26,248.95 (net cost to the Corporation - $24,999.00) being the best bid meeting the tender specifications.

    Motion to approve the recommendation as presented.

    Moved By: André Rivette, Councillor
    Seconded By: Mary Ann Hug, Councillor

    MOTION CARRIED


    9 RFP 09-R18 - Operational Review of Building & By-Law Division
    Click for detail --> RFP 09-R18 - Operational Review of Building & By-Law Division

    Action Recommended
    That RFP 09-R18 be awarded to Performance Concepts Consulting Ltd. of Uxbridge, Ontario being the best bid meeting the specifications.

    Motion to approve the recommendation as presented.

    Moved By: Denis Carr, Councillor
    Seconded By: Glen Grant, Councillor

    MOTION CARRIED


    PRESENTATIONS


    1 Presentation-Mr. Dennis Bryan from the Architectural Firm BBA - Multi-Sport Facility
    Click for detail --> Presentation-Mr. Dennis Bryan from the Architectural Firm BBA - Multi-Sport Facility

    Stephen Alexander, General Manager, Department of Planning, Parks and Recreation, introduced Dennis Bryan, and William Weima, of Barry-Bryan Associates (1991) Ltd. Barry-Bryan Associates (1991) Ltd. is an architectural and engineering firm, for industrial, commercial, residential, historic, institutional and recreational projects, who have been awarded the contract for design of the multi-sports facility in the City of Cornwall.

    The purpose of the presentation was to provide Council with a Progress Report on the Cornwall's Multisport Centre. Mr. Bryan provided Council with a summary of activities to date, presented the concept site plan and alternate concept site plan (with football field), the concept building layout for the ground floor and mezzanine level, and the concept perspective view of the centre. Mr. Bryan explained the next steps in the project and concluded by answering various questions from Council Members.


    2 Presentation Salt Management Plan & Snow Disposal Facility by Bob Hoggins of Eco Plan Consultant
    Click for detail --> Presentation Salt Management Plan & Snow Disposal Facility by Bob Hoggins of Eco Plan Consultant

    Norm Levac, General Manager, Department of Infrastructure and Municipal Works, introduced Bob Hodgins, B.Sc., M.B.A, President of Ecoplans Limited.

    Ecoplans Limited is an Ontario Environmental Consultants firm providing comprehensive services in Environmental Impact Assessment, Planning, Management, Restoration and Site Assessment and Remediation. Mr. Hodgins presented the Salt Management Plan and Snow Disposal Facility proposal and began by identifying the goal and the key findings of its study. The findings of a Class EA Study of the existing snow disposal facility on Water Street West were itemized and the site selection process was detailed for Council. Mr. Hodgins continued by identifying the reasons for the preferred site and presented the complete plan for this site.


    DELEGATIONS

    There were no delegations.


    NEW BUSINESS

    There were no New Business motions.


    PASSING OF BY-LAWS - THIRD AND FINAL READING
    That By-laws 2009-106 to 2009-110 inclusive, listed on the Agenda for third reading is taken as read a third time and finally passed.

    Motion to approve the recommendation as presented.

    Moved By: Glen Grant, Councillor
    Seconded By: Kim Baird, Councillor
    MOTION CARRIED


    REPORTS FROM AD HOC COMMITTEES OF COUNCIL

    1. Great Waterfront Trail Riders

    Councillor Elaine MacDonald indicated that she was very pleased to have been representing the Mayor and Council when meeting with the Great Waterfront Trail Riders who were in Cornwall during the Kinsmen Cornwall Lift Off event during the weekend of July 11th and 12th, 2009. The group was grateful for all the help efforts made by the Cornwall and Seaway Valley Tourism office during their visit.


    2. Cornwall's 225th Anniversary

    Councillor Bernadette Clément indicated that the unveiling of the 225th anniversary Cairn in Lamoureux Park in the area south of Augustus Street is scheduled for September 13, 2009, which will recognize the establishment of Cornwall through the encampment by Loyalist settlers.


    3. Kinsmen Cornwall Lift-Off

    Mayor Bob Kilger spoke of the great success Cornwall enjoyed during the Kinsmen Cornwall Lift-Off event this past weekend of July 9th to 12th 2009, and thanked the Festival Chair, Chris Savard, his team members and the many the volunteers.


    NOTICES OF MOTION


    1 Procedural By-law Amendment
    Click for detail --> Procedural Bylaw Amendment


    WHEREAS the Council at its meeting of September 8, 2008 amended its Procedural Bylaw 164-2005 to re-set the order in which it deals with its public meetings; and

    WHEREAS over the past several months, it has become known that a further amendment is required to recognize "special" requests for presentations and where these presentations are best served at the beginning of a meeting, rather than the end of a meeting; and

    WHEREAS the order of business should reflect these "special" requests; and

    WHEREAS special requests would be identified as the delivery of the "Annual Consolidated Financial Statements" given by the municipal Auditor; as well as ceremonial presentations such as the Ontario Winter Games Legacy Awards, Citizen of the Year Awards, or other awards that fall under a ceremonial nature.

    NOW THEREFORE BE IT RESOLVED That The Council of the Corporation of the City of Cornwall enact as follows:

    That the Procedural Bylaw 164-2005 be further amended to recognize "Special Presentations", to be scheduled at the beginning of a Public Meeting, immediately following the adoption of Minutes.

    1. That Article 9.1 Agenda Content recognize an opportunity for "Special" presentations and that it be sceduled immediately following Section 9.1(g) Adoption of Minutes and be number (9.1(h)).

    2. That this Notice be formulated into the form of an amending Bylaw at its next meeting of August 10, 2009 for adoption.


    UNFINISHED BUSINESS LISTING


    The Unfinished Business Listing was presented and no discussion ensued.


    1 Unfinished Business for July 13, 2009
    Click for detail --> Unfinished Business for July 13, 2009


    CONFIRMING BY-LAW
    FIRST, SECOND AND THIRD READINGS

    That By-law 2009-111, being a By-law to confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meeting held on Monday, July 13, 2009, having been read a first, second and third time, be now taken as read and passed.


    1 A By-law to adopt, ratify and confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meetings held on Monday, July 13, 2009
    Click for detail --> A By-law to adopt, ratify and confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meetings held on Monday July 13, 2009


    ADJOURNMENT

    Motion to adjourn the Regular Council Meeting of Monday, July 13 , 2009, at 9:05 p.m.

    Moved By: André Rivette, Councillor
    Seconded By: Mary Ann Hug, Councillor

    MOTION CARRIED


    NEXT REGULAR MEETING OF COUNCIL to be held Monday, August 10, 2009.



    __________________________________ ____________________________________
    DENISE LABELLE-GELINAS BOB KILGER
    CITY CLERK MAYOR

    __________________________________
    MANON L. POIRIER
    DEPUTY CLERK

    Motion to endorse the Minutes of Council as presented.

    Moved By: Bob Kilger, Mayor
    Seconded By: Denis Thibault, Councillor

    MOTION CARRIED