Agenda Contents

Agenda
Cornwall City Council



Meeting ID:2009-21
Meeting Date:Mon September 28, 2009 07:00 PM
Location:Council Chambers
Chair:CN=Bob Kilger/OU=CITYHALL/O=CityCornwall
Prepared By:CN=Denise Labelle-Gelinas/OU=CITYHALL/O=CityCornwall


  

IN-CAMERA SESSION

An In-Camera meeting was held at 5:00 p.m. to discuss matters that fell under the Municipal Act, 2001, c.25 s.239 (2) and (3.1) to discuss issues under the following :

- 2 (b) personal matters about an identifiable individual, including municipal or local board employees;
- 2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board;
- 2 (d) labour relations or employee negotiations;
- 3.1 (1) The meeting is held for the purpose of educating or training the members.


ROLL CALL
APPEL

Mayor Bob Kilger
Councillor Kim Baird
Councillor Denis Carr
Councillor Bernadette Clément
Councillor Syd Gardiner
Councillor Glen Grant
Councillor Denis Thibault
Councillor Elaine MacDonald
Councillor Mark MacDonald
Councillor André Rivette
Councillor Mary Ann Hug
September 2009 Acting Mayor - Councillor Syd Gardiner


INVOCATION
PRIÈRE
Reverend Jessica Worden
Trinity Anglican Church


NATIONAL ANTHEM
HYMNE NATIONAL

Oh, Canada
Our home and native land,
True patriot love
In all thy sons command.
With glowing hearts
We see thee rise,
The true, north, strong, and free.
From far and wide
Oh Canada
We stand on guard for thee.
God keep our land
Glorious and free.
Oh, Canada we stand on guard for thee,droits.
Oh, Canada
we stand on guard for thee.
O Canada!
Terre de nos aîeux,
Ton front est ceint
de fleurons glorieux!
Car ton bras
sait porter l'épée,
Il sait porter
la croix! Ton histoire
est une épopée,
Des plus brillants exploits.
Et ta valeur,
de foi trempée,
Protégera nos foyers et nos droits.
Protégera nos foyers
et nos droits.



ADDITIONS, DELETIONS OR AMENDMENTS
ADJONCTIONS, EFFACEMENTS OU MODIFICATIONS
All matters listed under General Consent, save and except “Delegations” are considered to be routine and will be enacted by one motion. Should a Council member wish an alternative action from the proposed recommendation, the Council member shall request that this matter be moved to “Communications” at this time.


DISCLOSURE OF INTEREST
DÉCLARATIONS D’INTÉRÊT PÉCUNIAIRE


COMMITTEE OF THE WHOLE
SÉANCE DE COMMISSION ÉTENDUE À LA CHAMBRE ENTIÈRE
We will now go into Committee of the Whole and that all Minutes, Presentations, Delegations, Consent/Correspondence, Resolutions, Reports and By-laws 149 to 153 of 2009 shall be considered and referred to that Committee.


GENERAL CONSENT
CONSENTEMENT GÉNÉRAL


ADOPTION OF MINUTES
RATIFICATION DES PROCÈS-VERBAUX
The following Minutes were presented for adoption. There being no corrections noted, the Minutes were recommended for approval.


1 Monday, September 14, 2009 Cornwall City Council Meeting
Click for detail --> September 14, 2009 Cornwall City Council Meeting Page 1


PRESENTATIONS
PRÉSENTATIONS


1 Presentation - Mayor / Team Cornwall Golf Tournament - Mr. Gilles Latour and Mr. Scott Lecky
Click for detail --> Presentation - Mayor / Team Cornwall Golf Tournament - Mr. Gilles Latour and Mr. Scott Lecky (page 157)


2 Presentation - Economic Developer of the Year Award
Click for detail --> Presentation - Economic Developer of the Year Award (page 158)




PASSING OF THE BY-LAWS - FIRST AND SECOND READINGS
LE PASSAGE DES RÈGLEMENTS MUNICIPAUX - PREMIÈRE ET DEUXIÈME LECTURES
The following By-laws are presented to Council for passing and it is recommended that By-laws 149 to 153 of 2009 inclusive be read a first time and be considered as read a second time.


2009-149 A By-law to authorize the Corporation of the City of Cornwall to transfer the property legally described as Part of Lot 18, South side of Third Street, City of Cornwall, County of Stormont designated as Part 2 on Reference Plan 52R-7194 being a portion of PIN #60167-0085(LT) (hereinafter referred to as the “Subject Lands”
Click for detail --> A By-law to authorize the Corporation of the City of Cornwall to transfer the property legally described as Part of Lot 18, South side of Third Street, City of Cornwall, County of Stormont designated as Part 2 on Reference Plan 52R-7194 being a portion of PIN #60167-0085(LT) (hereinafter referred to as the “Subject Lands” (page 17 - removed as a result of Solicitor/Client information)


2009-150 A By-law to regulate Open Air Burning permits for residential approved solid fuel burning appliances and to repeal By-law 179-204 and By-law 086-2007
Click for detail --> A By-law to regulate Open Air Burning permits for residential approved solid fuel burning appliances and to repeal By-law 179-204 and By-law 086-2007
Exp-150 Explanatory Note to Bylaw for Open Air Burning Permits
Click for detail --> Explanatory Note to Bylaw for Open Air Burning Permits (page 18)


2009-151 A Bylaw to enter into an Agreement with the Canada Border Services Agency
Click for detail --> A Bylaw to enter into an Agreement with the Canada Border Services Agency


2009-152 A By-law to amend the Traffic & Parking By-law 069-89, Schedule II, Parking restrictions at Third St.W & Cumberland St.
Click for detail --> A By-law to amend the Traffic & Parking By-law 069-89, Schedule II, Parking restrictions at Third St.W & Cumberland St.


2009-153 A By-law to amend the Traffic & Parking By-law 069-89, Schedule II, Parking restrictions, Holy Cross Blvd and Anthony St.
Click for detail --> A By-law to amend the Traffic & Parking By-law 069-89, Schedule II, Parking restrictions, Holy Cross Blvd and Anthony St.


CONSENT/CORRESPONDENCE
CONSENTEMENT / CORRESPONDANCE

1 Staff Replacement - Skilled Labourer
Click for detail --> Staff Replacement - Skilled Labourer (page 20)

Action Recommended
That Council approve the hiring of a Skilled Labourer for the Facilities & Operations Division


2 Proclamations
Click for detail --> Proclamations (page 22)

Action Recommended
That Council support the following requests:

1. That Council proclaim the month of October as "Lupus Awareness Month".

2. That the month of October also be proclaimed as "Child Abuse Prevention Month".

3. That the Royal Canadian Legion, Branch 297 of Cornwall be granted permission to hold its annual Poppy Blitz during the weekends of Friday, October 30th, Saturday, October 31st, Sunday, November 1st and again on Thursday, November 5th, Friday, November 6th and Saturday, November 7th within the City of Cornwall.

4. That Wednesday October 21st, 2009 be proclaimed as Child Care Worker & Early Childhood Educator Appreciation Day”


3 PAC Report No. 7 - September 21, 2009, CPPEC Recommendations - Heart of the City CIP Funding Applications
Click for detail --> PAC Report No. 7 - September 21, 2009, CPPEC Recommendations - Heart of the City CIP Funding Applications (page 34)

Action Recommended
That Council endorse the following PAC recommendations:

(a) File HOTC #28-09 (New) - 111 Montreal Rd -Jeanne Lefebvre applicant
That HOTC #28-09 - 111 Montreal Rd request be approved as follows:
Program 4 - Facade Improvement and Heritage Sign Grant - $12,000
Program 5 - Municipal Planning / Development Fees Grant - actual
Program 6 - Discretionary Municipal Tipping Fees Grant - actual
Condition:
Upon receiving second quotes for the work

(b) File HOTC #17-07 (addendum) - 132 Montreal Rd., Port Theatre applicant
That HOTC #17-07 132 Montreal Rd request be approved as follows:
Program 4 - Facade Improvement and Heritage Sign Grant - $2,000
Program 5 - Municipal Planning / Development Fees Grant - actual


RESOLUTIONS / BUSINESS ARISING FROM NOTICE OF MOTION
To be considered by separate motion.
RÉSOLUTIONS / AFFAIRES ÉMANANT DES AVIS DE MOTIONS
Pour être considéré selon une motion séparé.


2009-031 Population Growth - Ad-Hoc Committee
Click for detail --> Population Growth - Ad-Hoc Committee (page 36)

WHEREAS the population of Cornwall has been around the 46,000 mark for such a long time; and

WHEREAS our population growth is used as a "benchmark" for people when they talk about Cornwalll, and this growth is a necessary vehicle for economic development and total community enrichment.

NOW THEREFORE BE IT RESOLVED THAT AN "Ad-Hoc Committee" of Council be formed to come up with some ways to increase our population; and

BE IT FURTHER RESOLVED THAT this Committee be made of a "cross section" of our community.



REPORTS FROM UNFINISHED BUSINESS
RAPPORTS DES AFFAIRES INCOMPLETS


1 Tennis Court Rehabilitation Project
Click for detail --> Tennis Court Rehabilitation Project (page 37)

Action Recommended
That Council receive this report


2 Richmond Drive - Truck Traffic
Click for detail --> Richmond Drive - Truck Traffic (page 48)

Action Recommended
That Council receive this report.


COMMUNICATIONS / REPORTS
COMMUNICATIONS / RAPPORTS


1 Social Housing Needs Assessment
Click for detail --> Social Housing Needs Assessment (page 54)

Action Recommended

1) That Council receive the updated Social Housing Needs Assessment for Cornwall & United Counties of Stormont, Dundas and Glengarry (Appendix A);

2) That Council endorse the Social Housing Delivery Plan for the City of Cornwall & United Counties of Stormont, Dundas and Glengarry, as presented, including possible participation in the Canada-Ontario Affordable Housing Program Extension (Appendix B);

3) That Council approve the Take-Up Plan for the Social and Housing Renovation and Retrofit Program (SHRRP) based on the Federal-Provincial notional funding allocations (Appendix C).


2 2010 Budget Assumptions
Click for detail --> 2010 Budget Assumptions (page 125)

Action Recommended
That Council approve key budget assumptions for 2010 as outlined in this report.


3 Corporate Vehicle Use Policy
Click for detail --> Corporate Vehicle Use Policy (page 129)

Action Recommended
That Council approve the Corporate Vehicle Use Policy and receive the Municipal Works Division Guidelines for Employee Breaks.


4 Council Strategic Objectives
Click for detail --> Council Strategic Objectives (page 134)

Action Recommended
Council receive this report.


5 City of Cornwall's Multi-Sport Facility
Click for detail --> City of Cornwall's Multi-Sport Facility (page 135)

Action Recommended
That Council receive this report and approve the purchasing alternatives presented.

1) That Council authorize Administration to preselect the ECO-CHILL system from CIMCO and to negotiate a fair and defendable market price for the system.

2) That Council authorize Administration to proceed with the sequential tendering of the footings/foundations and pre-engineered steel structure for the facility.


TENDERS AND REQUESTS FROM PROPOSAL
SOUMISSIONS ET DEMANDE DE PROPOSITION


1 Tender No. 09-T60 Purchase of Pumps and Accessories
Click for detail --> Tender No. 09-T60 Purchase of Pumps and Accessories (page 142)

Action Recommended
That Tender 09-T60 be awarded to Franklin Miller Inc. (FMI) C/O: General Filtration, Div. of Lee Chemicals, Livingston, New Jersey, , at the total net bid price of $73,741.36(US Funds) being the best bid meeting the tender specifications.


2 Tender No. 09-T61 Supply of Water Meters and Accessories
Click for detail --> Tender No. 09-T61  Supply of Water Meters and Accessories (page 144)

Action Recommended
That Tender 09-T61 be awarded to Evans Supply Ltd., London, Ontario based on the pricing received for the various water meters and accessories.


3 Tender No. 09-T62 Purchase of Stryker Stair Chairs for EMS
Click for detail --> Tender No. 09-T62 Purchase of Stryker Stair Chairs for EMS (page 146)

Action Recommended
That Tender 09-T62 be awarded to Stryker Canada LP, Hamilton, Ontario at the total bid price of $36,781.50 (net cost to the Corporation - $34,241.50) being the best bid meeting the tender specifications.


4 Tender No. 09-T65 Street Lighting on Optimum Drive
Click for detail --> Tender No. 09-T65 Street Lighting on Optimum Drive (page 149)

Action Recommended
That Tender 09-T65 be awarded to Sproule Powerline Construction Ltd., Vankleek Hill, Ontario, at the total bid price of $27,300.00 (net cost to the Corporation - $26,000.00) being the best bid meeting the tender specifications.


5 Tender No. 09-T56 Leasing of Fleet Vehicles & Service
Click for detail --> Tender No. 09-T56 Leasing of Fleet Vehicles & Service (page 151)

Action Recommended
That Tender 09-T56 be awarded as follows:

Items 1a, 2a, 3a,4 and 8 be awarded to Murdoch Group Inc., Barrie, Ontario for a 60 month lease as follows:

ItemDescriptionQuantityAnnual Cost/UnitTotal Annual Cost
1aPick-up trucks 2 WD
9
$4,736.28
$42,626.52
2aPick-up trucks 2 WD, Extended Cab
17
4,634.64
78,788.88
3aPick-up trucks 4 WD
4
5,465.76
21,863.04
4Cargo Van, Full Size
2
5,050.32
10,100.64
8Compact Utility Van
3
5,894.04
17,682.12
Annual Lease Cost
$171,061.20
PST
13,684.89
GST
8,553.06
Total Annual Lease Cost
$193,299.16

Items 5 and 7a be awarded to Murdoch Group Inc., Barrie, Ontario for a 48 month lease as follows:

ItemDescriptionQuantityAnnual Cost/UnitTotal Annual Cost
5Passenger Van - FWD
10
$5,148.78
$51,484.80
7aCompact Sedan
1
4,674.24
4,674.24
Annual Lease Cost
$56,159.04
PST
4,492.72
GST
2,807.95
Total Annual Lease Cost
$63,459.71


Item 6b be awarded to Miller Hughes Ford Sales Ltd., Cornwall, Ontario for a 60 month lease

ItemDescriptionQuantityAnnual Cost/UnitTotal Annual Cost
6bMid-size Sedan - Hybrid
1
$8,388.00
$8,388.00
PST
671.04
GST
419.40
Total Annual Lease Cost
$9,478.44

being the best bids meeting the tender specifications.


PRESENTATIONS
PRÉSENTATIONS


1 Presentation by XCG and UEM on Infrastructure and Municipal Works quality Management System for Water, Wastewater and Roads.
Click for detail --> Presentation by XCG and UEM on Infrastructure and Municipal Works quality Management System for Water, Wastewater and Roads. (page 156)


2 Presentation of the Recreation Master Plan/ Stantec Consulting
Click for detail --> Presentation of the Recreation Master Plan/ Stantec Consulting (page 159)


DELEGATIONS
DÉLEGATIONS


NEW BUSINESS
NOUVELLES AFFAIRES


PASSING OF BY-LAWS - THIRD AND FINAL READING
PASSAGE DE RÈGLEMENTS MUNICIPAUX - TROISIÈME ET DERNIÈRE LECTURE
That By-laws 149 to 153 of 2009 inclusive, listed on the Agenda for third reading be taken as read a third time and finally passed.


REPORTS FROM AD HOC COMMITTEES OF COUNCIL
RAPPORTS DES COMITÉS DU CONSEIL


NOTICES OF MOTION
AVIS DE MOTION


PENDING BUSINESS LISTING
LISTE DES AFFAIRES INCOMPLETS


1 Pending List for September 28, 2009
Click for detail --> Pending List for September 28, 2009 (page 53)


CONFIRMING BY-LAW
FIRST, SECOND AND THIRD READINGS
RÈGLEMENT MUNICIPAL DE RATIFICATION - PREMIÈRE, DEUXIÈME ET TROIXIÈME LECTURES
That By-law 154 of 2009 being a By-law to confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meeting held on Monday, September 28, 2009, having been read a first, second and third time, be now taken as read and passed.


1 A By-law to adopt, ratify and confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meetings held on Monday September 28, 2009
Click for detail --> A By-law to adopt, ratify and confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meetings held on Monday September 28, 2009


ADJOURNMENT
AJOURNEMENT


NEXT REGULAR MEETING OF COUNCIL to be held Monday, October 12, 2009