Agenda Contents

Agenda
Cornwall City Council



Meeting ID:2009-28
Meeting Date:Mon December 14, 2009 07:00 PM
Location:Council Chambers
Chair:CN=Bob Kilger/OU=CITYHALL/O=CityCornwall
Prepared By:Manon L. , Deputy Clerk


  

IN-CAMERA SESSION

An In-Camera meeting will be held at 5:45 p.m. to discuss matters that falls under the Municipal Act, 2001, c.25 s.239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees.


ROLL CALL
APPEL

Mayor Bob Kilger
Councillor Kim Baird
Councillor Denis Carr
Councillor Bernadette Clément
Councillor Syd Gardiner
Councillor Glen Grant
Councillor Denis Thibault
Councillor Elaine MacDonald
Councillor Mark MacDonald
Councillor André Rivette
Councillor Mary Ann Hug
December 2009 Acting Mayor - Councillor Elaine MacDonald


INVOCATION
PRIÈRE

Reverend Ruth Draffin
St. John Presbyterian Church


NATIONAL ANTHEM
HYMNE NATIONAL

Oh, Canada
Our home and native land,
True patriot love
In all thy sons command.
With glowing hearts
We see thee rise,
The true, north, strong, and free.
From far and wide
Oh Canada
We stand on guard for thee.
God keep our land
Glorious and free.
Oh, Canada we stand on guard for thee,droits.
Oh, Canada
we stand on guard for thee.
O Canada!
Terre de nos aîeux,
Ton front est ceint
de fleurons glorieux!
Car ton bras
sait porter l'épée,
Il sait porter
la croix! Ton histoire
est une épopée,
Des plus brillants exploits.
Et ta valeur,
de foi trempée,
Protégera nos foyers et nos droits.
Protégera nos foyers
et nos droits.



ADDITIONS, DELETIONS OR AMENDMENTS
ADJONCTIONS, EFFACEMENTS OU MODIFICATIONS
All matters listed under General Consent, save and except “Delegations” are considered to be routine and will be enacted by one motion. Should a Council member wish an alternative action from the proposed recommendation, the Council member shall request that this matter be moved to “Communications” at this time.


DISCLOSURE OF INTEREST
DÉCLARATIONS D’INTÉRÊT PÉCUNIAIRE


COMMITTEE OF THE WHOLE
SÉANCE DE COMMISSION ÉTENDUE À LA CHAMBRE ENTIÈRE
We will now go into Committee of the Whole and that all Minutes, Presentations, Delegations, Consent/Correspondence, Resolutions, Reports and By-laws of 2009 shall be considered and referred to that Committee.


GENERAL CONSENT
CONSENTEMENT GÉNÉRAL


PRESENTATIONS
PRÉSENTATIONS

1 Ceremonial Presentation - Olympic Torch Task Force (See pages 130 - 131)
Click for detail --> Ceremonial Presentation - Olympic Torch Task Force


ADOPTION OF MINUTES
RATIFICATION DES PROCÈS-VERBAUX
The following Minutes are presented for adoption. If there are no corrections noted, the Minutes will be adopted as presented

1 November 23, 2009 - Cornwall City Council Meeting (See pages 9 - 23)
Click for detail --> November 23, 2009 - Cornwall City Council Meeting

2 December 7, 2009 Cornwall City Council Meeting (See pages 24 - 28)
Click for detail --> December 7, 2009 Cornwall City Council Meeting


PASSING OF THE BY-LAWS - FIRST AND SECOND READINGS
LE PASSAGE DES RÈGLEMENTS MUNICIPAUX - PREMIÈRE ET DEUXIÈME LECTURES
The following By-laws are presented to Council for passing and it is recommended that By-laws 2009-196 to 2009-200 inclusive be read a first time and be considered as read a second time.

2009-196 A By-law to repeal and replace Schedule A of By-law #2009-002 to provide for the supply and distribution of potable water and to set rates for consumers (See pages 29 - 30)
Click for detail --> A By-law to repeal and replace Schedule A of By-law #2009-002 to provide for the supply and distribution of potable water and to set rates for consumers.

2009-197 A By-law to authorize the spending of expenditures in the current year prior to the adoption of the operational budget (See pages 31 - 32)
Click for detail --> A By-law to authorize the spending of expenditures in the current year prior to the adoption of the operational budget
Exp-197 Explanatory Note to By-law No. 2009-197 Spending of Expenditures in the Current Year
Click for detail --> Explanatory Note to By-law No. 2009-197 Spending of Expenditures in the Current Year

2009-198 A By-law to repeal and replace By-law #2009-003 being a By-law with respect to Sewage Service Rates (See page 33)
Click for detail --> A By-law to repeal and replace By-law #2009-003 being a By-law with respect to Sewage Service Rates

2009-199 A By-law to authorize certain works of the Corporation of the City of Cornwall (the 'Municipality'); to authorize the submission of an application to the Ontario Infrastructure Projects Corporation ('OIPC') for financing such capital works; to authorize temporary borrowing from OIPC to meet expenditures in connection with such works; and to authorize long term borrowing from OIPC for such works through the issue of debentures (See pages 34 - 60)
Click for detail --> A By-law to authorize certain works of the Corporation of the City of Cornwall (the 'Municipality'); to authorize the submission of an application to the Ontario Infrastructure Projects Corporation ('OIPC') for financing such capital works; to authorize temporary borrowing from OIPC to meet expenditures in connection with such works; and to authorize long term borrowing from OIPC for such works through the issue of debentures
Exp-199 Explanatory Note to By-law No. 2009-199, Infrastructure Ontario Financing
Click for detail --> Explanatory Note to By-law No. 2009-199, Infrastructure Ontario Financing

2009-200 A By-law to amend the Traffic and Parking By-law 069-1989, Schedule XV - Stop Signs by adding Brookdale Avenue (International Bridge Zone) and the Brookdale Avenue Roundabout (See pages 61)
Click for detail --> A By-law to amend the Traffic and Parking By-law 069-1989, Schedule XV - Stop Signs by adding Brookdale Avenue (International Bridge Zone) and the Brookdale Avenue Roundabout


CONSENT/CORRESPONDENCE
CONSENTEMENT / CORRESPONDANCE

1 Proclamation - Alzheimer's Awareness (See pages 64 - 66)
Click for detail --> Proclamation - Alzheimer's Awareness
Action Recommended
That January, 2010, be proclaimed as "National Alzheimer Awareness" month in the City of Cornwall.

2 Budget Steering Committee Minutes (See pages 67 - 74)
Click for detail --> Budget Steering Committee Minutes
Action Recommended
That Council receive this Report for information purposes.

3 Staff Replacement - Water Treatment Plant Operator (See pages 75 - 76)
Click for detail --> Staff Replacement - Water Treatment Plant operator
Action Recommended
That Council approve the hiring of an Operator at the Water Treatment Plant.

4 Staff Replacement - Transit Coach Attendant (See pages 77 - 78)
Click for detail --> Staff Replacement - Transit Coach Attendant
Action Recommended
That Council approve the hiring of one (1) full time Coach Attendant for the Transit Division.

5 Replacement of One Full Time Health Care Aide Position (See pages 79 - 80)
Click for detail --> Replacement of One Full Time Health Care Aide Position
Action Recommended
Council approve the replacement of one (1) Full Time Health Care Aide Position.

6 Replacement of One Full Time Director of Nursing Position (See pages 81 - 82)
Click for detail --> Replacement of One Full Time Director of Nursing Position
Action Recommended
Council approve the replacement of one (1) Full Time Director of Nursing position effective December 14, 2009.


RESOLUTIONS / BUSINESS ARISING FROM NOTICE OF MOTION
To be considered by separate motion.
RÉSOLUTIONS / AFFAIRES ÉMANANT DES AVIS DE MOTIONS
Pour être considéré selon une motion séparé.


REPORTS FROM UNFINISHED BUSINESS
RAPPORTS DES AFFAIRES INCOMPLETS


COMMUNICATIONS / REPORTS
COMMUNICATIONS / RAPPORTS

1 2009 Carry Forwards of Operations (See pages 84 - 86)
Click for detail --> 2009 Carry Forwards of Operations
Action Recommended
That Council approve the carry forward of 2009 operations for 2010 budget purposes.

2 2009 Carry Forwards of Capital Projects (See pages 87 - 91)
Click for detail --> 2009 Carry Forwards of Capital Projects
Action Recommended
That Council approve the carry forward of the capital projects listed on Schedule 1.

3 Elected Officials Expense Report for the period ending November 30, 2009 (See pages 92 - 102)
Click for detail --> Elected Officials Expense Report for the period ending November 30, 2009
Action Recommended
That Council approve the Statement of Expenses for Elected Officials for the period ending November 30, 2009.

4 Tax Write-offs/Adjustments (See pages 103 - 104)
Click for detail --> Tax Write-offs/Adjustments
Action Recommended
That Council authorize tax write-offs/adjustments/vacancies under Section 357 and 364 of the Municipal Act, 2001 as reviewed at its In-Camera session of December 14, 2009.

5 Affordable Housing Program - Brownfield Project Development Consultant (See pages 105 - 106)
Click for detail --> Affordable Housing Program - Brownfield Project Development Consultant
Action Recommended
That Council approve continuation of the Development Consultant's work to the completion of the Brownfield Affordable Housing Project at 222 Sixth Street, Cornwall.


TENDERS AND REQUESTS FROM PROPOSAL
SOUMISSIONS ET DEMANDE DE PROPOSITION

1 RFP 09-R32 Renovations to Park Signs at Guindon Park (See pages 107 - 108)
Click for detail --> RFP 09-R32 Renovations to Park Signs at Guindon Park
Action Recommended
That RFP No. 09-R32 be awarded to Dave's Reliable Signs, from Cornwall, Ontario, at the total bid price of $21,327.45 (net cost to the Corporation - $20,311.86) being the best bid meeting the specifications.

2 RFP 09-R35 Folder/Inserter (See pages 109 - 110)
Click for detail --> RFP 09-R35 Folder/Inserter
Action Recommended
(a) That RFP 09-R35 be awarded to Pitney Bowes, Ottawa, Ontario, at the total bid price of $11,616.40 (net cost to the Corporation - $11,102.40) being the best bid meeting the specifications.
(b) That the funds be taken from the Working Reserve for equipment replacement.

3 Tender No. 09-T69 Supply of Laundry Services for Emergency Medical Services (See pages 111 - 112)
Click for detail --> Tender No. 09-T69 Supply of Laundry Services for Emergency Medical Services
Action Recommended
That Tender 09-T69 be awarded for a two year period, with the option to renew for a further one year period, to MacDonald Cleaners, Alexandria, Ontario., being the best bid meeting the tender specifications.

4 Tender No. 09-T71 Purchase of a Claro Heat Exchanger (See pages 113 - 115)
Click for detail --> Tender No. 09-T71 Purchase of a Claro Heat Exchanger
Action Recommended
That Tender 09-T71 be awarded to Claro Environmental Technologies, Montreal, Quebec, at the total bid price of $129,948.87 (net cost to the Corporation - $124,198.92) being the best bid meeting the tender specifications.

5 Tender No. 09-T72 Supply of Oils and Lubricants (See pages 116 - 124)
Click for detail --> Tender No. 09-T72 Supply of Oils and Lubricants
Action Recommended
That Tender 09-T72 be awarded as follows:
Item 7 to Harper Power Products, Ottawa, Ont.
Item 3, 4, 12, 13 and 37 to ADF Diesel Toronto, Toronto, Ont.
Items 8, 16(bulk),21, 30, 36 and 40 to MacEwen Petroleum, Maxville, Ont.
Items 10, 14(bulk),17(bulk),19, 38 and 39 to Black Dog Tire & Lubricants Ltd., Morrisburg, Ont.
Item 9 to Peterbilt Ontario Truck, Cardinal, Ont.
Items 1, 18, 20(drums), 22, 23, 26, 27, 28, and 29 to Canadian Bearings Ltd., Mississauga, Ont.
Items 2, 5, 6,11,15(bulk), 24, 25, 31, 32, 33, 34 and 35 to W.O. Stinson & Son Ltd., Ottawa, Ont. being the best bids meeting the tender specifications.

6 Tender No. 09-T77 Installation of a Stand-by Power System at the Boundary Road Reservoir (See pages 125 - 126)
Click for detail --> Tender No. 09-T77 Installation of a Stand-by Power System at the Boundary Road Reservoir
Action Recommended
That Tender 09-T77 be awarded to Barry Latreille Electric Ltd., Cornwall, Ontario, at the total bid price of $221,550.00 (net cost to the Corporation - $211,000.00) being the best bid meeting the tender specifications.

7 Tender No. 09-T78 The Conventional Structural Steel and Decking - Cornwall Multi-Sport Centre (See pages 127 - 129)
Click for detail --> Tender No. 09-T78 The Conventional Structural Steel and Decking - Cornwall Multi-Sport Centre
Action Recommended
That Tender 09-T78 be awarded to Louis W. Bray Construction Ltd., St. Andrews West, Ont.,
at the total bid price of $560,595.00(net cost to the Corporation - $533,900.00) being the best bid meeting the tender specifications.


PRESENTATIONS
PRÉSENTATIONS


DELEGATIONS
DÉLEGATIONS


NEW BUSINESS
NOUVELLES AFFAIRES


PASSING OF BY-LAWS - THIRD AND FINAL READING
PASSAGE DE RÈGLEMENTS MUNICIPAUX - TROISIÈME ET DERNIÈRE LECTURE

1. By-laws 2009-196 to 2009-201
That By-laws 2009-196 to 2009-201 inclusive, listed on the Agenda for third reading be taken as read a third time and finally passed.

2. By-law 1009-2001 (See pages 62 - 63)
By-law 2009-201 which By-law is to repeal By-law No. 133-1997, which By-law is known as Pay-As-You-Go to endorse the debt repayment program for Capital budget plans is presented to Council for passing and it is recommended that be read a first and a second time and be taken as read a third time and finally passed.
Click for detail --> A By-law to repeal By-law No. 133-1997, which Bylaw is known as   Pay-As-You-Go to endorse the debt repayment program for Capital budget plans.


REPORTS FROM AD HOC COMMITTEES OF COUNCIL
RAPPORTS DES COMITÉS DU CONSEIL


NOTICES OF MOTION
AVIS DE MOTION


PENDING BUSINESS LISTING
LISTE DES AFFAIRES INCOMPLETS


1 Pending Business Listing for December 14, 2009 (See page 83)
Click for detail --> Pending Business Listing for December 14, 2009


CONFIRMING BY-LAW
FIRST, SECOND AND THIRD READINGS
RÈGLEMENT MUNICIPAL DE RATIFICATION - PREMIÈRE, DEUXIÈME ET TROIXIÈME LECTURES
That By-law 2009-202 being a By-law to confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meeting held on Monday, December 14, 2009, having been read a first, second and third time, be now taken as read and passed.

A By-law to adopt, ratify and confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meetings held during the month of December, 2009
Click for detail --> A By-law to adopt, ratify and confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meetings held during the month of December, 2009


ADJOURNMENT
AJOURNEMENT


NEXT REGULAR MEETING OF COUNCIL to be held Monday, January 11, 2010