Agenda Contents

Agenda
Cornwall City Council



Meeting ID:2009-10
Meeting Date:Mon May 11, 2009 07:00 PM
Location:Council Chambers
Chair:CN=Bob Kilger/OU=CITYHALL/O=CityCornwall
Prepared By:CN=Denise Labelle-Gelinas/OU=CITYHALL/O=CityCornwall


  

IN-CAMERA SESSION
An In-Camera meeting was held at 6:30 p.m. to discuss matters that fell under the Municipal Act, 2001, c.23 s.239:
- 2 (d) labour relations or employee negotiations;


ROLL CALL
APPEL
Mayor Bob Kilger
Councillor Kim Baird
Councillor Denis Carr
Councillor Bernadette Clément
Councillor Syd Gardiner
Councillor Glen Grant
Councillor Denis Thibault
Councillor Elaine MacDonald
Councillor Mark MacDonald
Councillor André Rivette
Councillor Mary Ann Hug


INVOCATION
PRIÈRE
Father Claude Thibault - Blessed Sacrament Church


NATIONAL ANTHEM
HYMNE NATIONAL
Oh, Canada
Our home and native land,
True patriot love
In all thy sons command.
With glowing hearts
We see thee rise,
The true, north, strong, and free.
From far and wide
Oh Canada
We stand on guard for thee.
God keep our land
Glorious and free.
Oh, Canada we stand on guard for thee,droits.
Oh, Canada
we stand on guard for thee.
O Canada!
Terre de nos aîeux,
Ton front est ceint
de fleurons glorieux!
Car ton bras
sait porter l'épée,
Il sait porter
la croix! Ton histoire
est une épopée,
Des plus brillants exploits.
Et ta valeur,
de foi trempée,
Protégera nos foyers et nos droits.
Protégera nos foyers
et nos droits.


ADDITIONS, DELETIONS OR AMENDMENTS
ADJONCTIONS, EFFACEMENTS OU MODIFICATIONS
All matters listed under General Consent, save and except “Delegations” are considered to be routine and will be enacted by one motion. Should a Council member wish an alternative action from the proposed recommendation, the Council member shall request that this matter be moved to “Communications” at this time.


DISCLOSURE OF INTEREST
DÉCLARATIONS D’INTÉRÊT PÉCUNIAIRE


COMMITTEE OF THE WHOLE
SÉANCE DE COMMISSION ÉTENDUE À LA CHAMBRE ENTIÈRE
We will now go into Committee of the Whole and that all Minutes, Presentations, Delegations, Consent/Correspondence, Resolutions, Reports and By-laws 063 to 075 of 2009 shall be considered and referred to that Committee.


GENERAL CONSENT
CONSENTEMENT GÉNÉRAL


ADOPTION OF MINUTES
RATIFICATION DES PROCÈS-VERBAUX
The following Minutes are presented for adoption. Should there be no corrections noted, the Minutes shall stand approved as presented.


1 April 27, 2009 Cornwall City Council Meeting
Click for detail --> April 27, 2009 Cornwall City Council Meeting (page 1)


PASSING OF THE BY-LAWS - FIRST AND SECOND READINGS
LE PASSAGE DES RÈGLEMENTS MUNICIPAUX - PREMIÈRE ET DEUXIÈME LECTURES
The following By-laws are presented to Council for passing and it is recommended that By-laws 063 to 075 of 2009 inclusive be read a first time and be considered as read a second time.


2009-063 A By-law to amend Bylaw 001-2005 which Bylaw authorizes civil marriage solemnization services in the City of Cornwall
Click for detail --> A By-law to amend Bylaw 001-2005 which Bylaw authorizes civil marriage solemnization services in the City of Cornwall (see communication #1)


2009-064 A Bylaw to Amend Bylaw 158-2008, being a Bylaw to Appoint Members of Council to act from time to time in the place and stead of Head of Council for December 2008 to November 2009 inclusive
Click for detail --> A Bylaw to Amend Bylaw 158-2008, being a Bylaw to Appoint Members of Council to act from time to time in the place and stead of Head of Council for December 2008 to November 2009 inclusive (page 23)


2009-065 A by-law to amend the Traffic and Parking by-law 069-1989. Schedule XV Stop Signs at Cumberland St. and Eleventh St.
Click for detail --> A by-law to amend the Traffic and Parking by-law 069-1989. Schedule XV Stop Signs at Cumberland St. and Eleventh St.

Exp-065
Click for detail --> Explanatory Note -  A by-law to amend the Traffic and Parking By-law 069-1989. Schedule XV Stop Signs at Cumberland St. and Eleventh St. (page 24)


2009-066 A By-law to amend the Traffic and Parking By-law 069-1989 Schedules VIII on Pitt St. & First St. & Schedule V on Pitt St.
Click for detail --> A By-law to amend the Traffic and Parking By-law 069-1989 Schedules VIII on Pitt St. & First St. & Schedule V on Pitt St.


2009-067 A By-law to appoint Melanie Belair as By-law Enforcement Officer for the Corporation of the City of Cornwall for the purpose of Enforcing the Fence By-law and Other Related By-laws
Click for detail --> A By-law to appoint Melanie Belair as By-law Enforcement Officer for the Corporation of the City of Cornwall for the purpose of Enforcing the Fence By-law and Other Related By-laws


2009-068 A By-law to appoint Alexandra Walsh, Daniel Boyer and Shawn Wells as By-law Enforcement Officers for the purpose of the Animal Control, Parking and Traffic By-law and other related By-laws
Click for detail --> A By-law to appoint Alexandra Walsh, Daniel Boyer and Shawn Wells as By-law Enforcement Officers for the purpose of the Animal Control, Parking and Traffic By-law and other related By-laws

Exp-067 & 068
Click for detail --> Appointment By-laws for Summer Students in 2009 (page 25)


2009-069 A By-law authorizing the Mayor and Clerk to sign an agreement involving the City of Cornwall, the Municipal Property Assessment Corporation and Domtar Inc.
Click for detail --> A By-law authorizing  the Mayor and Clerk to sign an agreement involving the City of Cornwall, the Municipal Property Assessment Corporation and Domtar Inc.


2009-070 A Bylaw to enter into a Contribution Agreement with the Ministry of Municipal Affairs in order to participate in the Quick Start Social Housing Renovation and Retrofit Federal/Provincial Funding.
Click for detail --> A Bylaw to enter into a Contribution Agreement with the Ministry of Municipal Affairs in order to participate in the Quick Start Social Housing Renovation and Retrofit Federal/Provincial Funding.

Exp-070
Click for detail --> Request for By-Law authorizing Mayor and Clerk to enter into a Contribution Agreement with the Minister of Municipal Affairs and Housing for “Quick Start” Social Housing Renovation and Retrofit Federal/Provincial Funding (page 26)


2009-071 A Bylaw to amend Bylaw 2009-010 being a Bylaw to appoint Members of Council to Boards, Committees and Commissions for the Term of Council ending November 2010.
Click for detail --> A Bylaw to amend Bylaw 2009-010 being a Bylaw to appoint Members of Council to Boards, Committees and Commissions for the Term of Council ending November 2010.


2009-072 A Bylaw authorizing the Corporation of the City of Cornwall to enter into a Lease Agreement with Cornwall Colts Junior 'A' Hockey Club for the use of the Civic Complex, Ed Lumley Arena for the 2009-2010, 2010-2011, 2011-2012 Hockey Seasons; and
Click for detail --> A Bylaw authorizing the Corporation of the City of Cornwall to enter into a Lease Agreement with Cornwall Colts Junior 'A' Hockey Club for the use of the Civic Complex, Ed Lumley Arena for the 2009-2010, 2010-2011, 2011-2012 Hockey Seasons; and


2009-073 A By-law to appoint Ken Bedford as an Assistant Deputy Zoning Administrator and Assistant Secretary of the Planning Advisory Committee (PAC)
Click for detail --> A By-law to appoint Ken Bedford as an Assistant Deputy Zoning Administrator and Assistant Secretary of the Planning Advisory Committee (PAC)

Exp-073
Click for detail --> A By-law to appoint Ken Bedford as an Assistant Deputy Zoning Administrator and Assistant Secretary of the Planning Advisory Committee (PAC) (page 27)


2009-074 A By-law to amend the Traffic and Parking by-law 069-1989. Schedule XVIII, No heavy trucks on Riverdale Ave.
Click for detail --> A By-law to amend the Traffic and Parking by-law 069-1989. Schedule XVIII, No heavy trucks on Riverdale Ave.


2009-075 A Bylaw to appoint Morris Lamer, Fire Prevention Officer, as Municipal Bylaw Enforcement Officer for the purpose of enforcing Regulations under the Cornwall Fire Services and to repeal Bylaw 130-2003
Click for detail --> A Bylaw to appoint Morris Lamer, Fire Prevention Officer, as Municipal Bylaw Enforcement Officer for the purpose of enforcing Regulations under the Cornwall Fire Services and to repeal Bylaw 130-2003


CONSENT/CORRESPONDENCE
CONSENTEMENT / CORRESPONDANCE


1 Proclamation Request - Seniors' Month - June
Click for detail --> Proclamation Request - Seniors' Month - June (page 29)

Action Recommended
That Council declare June 2009 as Seniors' Month within the City of Cornwall; and that the 15th day of June be recognized as World Elder Abuse Awareness Day and the community be encouraged to wear purple to demonstrate a united community in the belief that elder abuse cannot be tolerated.


2 Temporary Street Closure - Chateau Cornwall
Click for detail --> Temporary Street Closure - Chateau Cornwall (page 35)

Action Recommended
That Council endorse the request presented by Chateau Cornwall/ Chartwell Senior Housing REIT for a temporary street closure in order to allow for their Senior Star Day (Senior Idol) contest to be held on Wednesday, June 16, 2009.


3 Proclamation - Spina Bifida and Hydrocephalus Awareness Month
Click for detail --> Proclamation - Spina Bifida and Hydrocephalus Awareness Month (page 40)

Action Recommended
That Council proclaim the month of June 2009 as Spina Bifida and Hydrocephalus Awaqreness month within the City of Cornwall.


4 Staff Replacement - Skilled Labourer, Municipal Works Division
Click for detail --> Staff Replacement - Skilled Labourer, Municipal Works Division (page 43)

Action Recommended
That Council approve the hiring of a Skilled Labourer for the Municipal Works Division.


5 Firefighter Replacement
Click for detail --> Firefighter Replacement (page 45)

Action Recommended
That Council approve the hiring of one full-time firefighter.


6 Economic Development Bi-Monthly Report February and March 2009
Click for detail --> Economic Development Bi-Monthly Report February and March 2009 (page 47)

Action Recommended
That Council receive this report.


RESOLUTIONS / BUSINESS ARISING FROM NOTICE OF MOTION
To be considered by separate motion.
RÉSOLUTIONS / AFFAIRES ÉMANANT DES AVIS DE MOTIONS
Pour être considéré selon une motion séparé.


2009-20 Procurement Practices - Triple Bottom Line
Click for detail --> Procurement Practices - Triple Bottom Line

Procurement Practices

WHEREAS it is requested that at each Council meeting, a report be submitted on one (1) Tender report showing Council what the comparative impact of a Trible Bottom Line recommendation would be; and

WHEREAS This comparison could be in the form of a footnote or parenthesis; and

WHEREAS This practice would enable all Members of Council to get an education on the effect of Triple Bottom Line together.


REPORTS FROM UNFINISHED BUSINESS
RAPPORTS DES AFFAIRES INCOMPLETS


COMMUNICATIONS / REPORTS
COMMUNICATIONS / RAPPORTS


1 Marriage Solemnizations - By-law 2009-063
Click for detail --> Marriage Solemnizations - By-law 2009-063 (page 58)

Action Recommended
(a) That Council authorizes civil marriage solemnization services to be provided within the City of Cornwall and outside of its boundaries, in accordance to Ontario Regulation 285/04 and the Marriage Act R.S.O. 1990, Chapter M3 for the Province of Ontario.

(b) That Council authorize a new Rehearsal Fee in the amount $30.00 and a new Witness Fee in the amount $30.00.


2 Mobile Food Vendor - Lamoureux Park - One Year Trial Period and Memorial Bench/Bicycle Rack - Montreal Road
Click for detail --> Mobile Food Vendor - Lamoureux Park - One Year Trial Period and Memorial Bench/Bicycle Rack - Montreal Road (page 63)

Action Recommended
That the following Park/Waterfront requests be approved:

1. A trial period of one year plus optional year, be established for a mobile vending "Hot Dog Cart" proposal in Lamoureux Park.

2. The installation of a memorial bench, bicycle rack, plaque and planting on City property at Montreal Road.


TENDERS AND REQUESTS FROM PROPOSAL
SOUMISSIONS ET DEMANDE DE PROPOSITION


1 Tender No. 09-T36 Supply and Planting of Trees
Click for detail --> Tender No. 09-T36 Supply and Planting of Trees (page 66)

Action Recommended
That Tender 09-T36 be awarded to MacIntosh Garden Products Inc. Ontario, at the total bid price of $31,271.10 (net cost to the Corporation - $29,782.00) being the best bid meeting the tender specifications.


2 Tender No. 09-T24 Interlocking Brick Pavers Maintenance
Click for detail --> Tender No. 09-T24 Interlocking Brick Pavers Maintenance (page 68)

Action Recommended
That Tender 09-T24 be awarded to MacIntosh Gardening Products Inc., Long Sault, Ontario, at the total bid price of $2.87 per square feet (net cost to the Corporation - $2.74/sq. ft.) being the best bid meeting the tender specifications.


3 Tender No. 09-T28 Trimming & Litter Pick-Up of Drainage Ditches
Click for detail --> Tender No. 09-T28 Trimming & Litter Pick-Up of Drainage Ditches (page 70)

Action Recommended
That Tender 09-T28 be awarded as follows:

Item 1 to D.M.R., Cornwall, Ontario at the total bid price of $20,849.85
Item 2 to Wayne Summers, Newington, Ontario at the total bid price of $3,780.00(net cost to the Corporation - $23,457.00) being the best bid meeting the tender specifications.


4 Tender No. 09-T33 Traffic Control Signal and Electrical Works at Boundary Road & SCM Way
Click for detail --> Tender No. 09-T33 Traffic Control Signal and Electrical Works at Boundary Road & SCM Way (page 72)

Action Recommended
That Tender 09-T33 be awarded to Black & McDonald Ltd., Ottawa, Ontario, at the total bid price of $73,053.75 (net cost to the Corporation - $69,575.00) being the best bid meeting the tender specifications.


5 Tender No. 09-T27 Grass Cutting and Trimming
Click for detail --> Tender No. 09-T27  Grass Cutting and Trimming (page 74)

Action Recommended
That Tender 09-T27 be awarded for a two(2) year period as follows:

Item 1 to Wayne Summers, Newington, Ontario
Items 2, 3, 4, 5,6,7,8 to CMAC Lawn Services, Maxville, Ontario
Item 9 to MDR Grass Cutting Inc., Bainsville, Ontario
plus applicable GST.


6 Tender No. 09-T18 Remove and Replace Roof at Three City Buildings
Click for detail --> Tender No. 09-T18 Remove and Replace Roof at Three City Buildings (page 18)

Action Recommended
That Tender 09-T18 be awarded to John Gordon Construction, Cornwall, Ontario, at the total bid price of $331,808.40(net cost to the Corporation - $316,008.00) being the best bid meeting the tender specifications.


7 RFP No. 09-R07 Handler & Dog For Goose Control at Lamoureux Park
Click for detail --> RFP No. 09-R07  Handler & Dog For Goose Control at Lamoureux Park (page 81)

Action Recommended
That RFP 09-R07 be awarded to Heather Williams, Operating As Boarder Control Bird Dogs, Stirling, Ontario at the total hourly rate of $94.50(net cost to the Corporation - $90.00/hr.) being the best bid meeting the specifications.


8 RFP No. 09-R02 Supply of Emergency Services Clothing
Click for detail --> RFP No. 09-R02 Supply of Emergency Services Clothing (page 83)

Action Recommended
That RFP 09-R02 be awarded for a one year period to Imagewear by Mark's Work Wearhouse, Cornwall, Ontario with an option to renew for an additional year.


9 Tender No. 09-T16 Construction of New Road on Former Courtaulds Corridor, From Second Street to Marleau Avenue
Click for detail --> Tender No. 09-T16  Construction of New Road on Former Courtaulds Corridor, From Second Street to Marleau Avenue (page 86)

Action Recommended
That Tender 09-T16 be awarded to Malyon Excavation Ltd., Cornwall, Ontario, at the total bid price of $2,434,321.05 (net cost to the Corporation - $2,318,401.00) being the best bid meeting the tender specifications.


PRESENTATIONS
PRÉSENTATIONS


DELEGATIONS
DÉLEGATIONS


NEW BUSINESS
NOUVELLES AFFAIRES


PASSING OF BY-LAWS - THIRD AND FINAL READING
PASSAGE DE RÈGLEMENTS MUNICIPAUX - TROISIÈME ET DERNIÈRE LECTURE
That By-laws 063 to 075 of 2009 inclusive, listed on the Agenda for third reading be taken as read a third time and finally passed.


REPORTS FROM AD HOC COMMITTEES OF COUNCIL
RAPPORTS DES COMITÉS DU CONSEIL


NOTICES OF MOTION
AVIS DE MOTION


UNFINISHED BUSINESS LISTING
LISTE DES AFFAIRES INCOMPLETS


1 Unfinished Business Listing for May 11, 2009
Click for detail --> Unfinished Business Listing for May 11, 2009 (page 56)


CONFIRMING BY-LAW
FIRST, SECOND AND THIRD READINGS
RÈGLEMENT MUNICIPAL DE RATIFICATION - PREMIÈRE, DEUXIÈME ET TROIXIÈME LECTURES
That By-law 076 of 2009 being a By-law to confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meeting held on Monday May 11, 2009, having been read a first, second and third time, be now taken as read and passed.


1 A By-law to adopt, ratify and confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meetings held on May 11, 2009
Click for detail --> A By-law to adopt, ratify and confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meetings held on May 11, 2009


ADJOURNMENT
AJOURNEMENT


NEXT REGULAR MEETING OF COUNCIL to be held Monday May 27, 2009