Agenda Contents

Minutes
Cornwall City Council



    Meeting ID:2009-10
    Meeting Date:Mon April 27, 2009 07:00 PM
    Location:Council Chambers
    Chair:CN=Bob Kilger/OU=CITYHALL/O=CityCornwall
    Prepared By:Denise Labelle-Gelinas, City Clerk


      
    Attendance Committee Members:Attendance Staff:
    Bob Kilger, Mayor
    Denis Carr, Councillor
    Mark MacDonald, Councillor
    Elaine MacDonald, Councillor
    Glen Grant, Councillor
    Kim Baird, Councillor
    Bernadette Clément, Councillor
    André Rivette, Councillor
    Syd Gardiner, Councillor
    Mary Ann Hug, Councillor
    Paul W. Fitzpatrick, Chief Administrative Officer
    Denise Labelle-Gelinas, City Clerk
    Manon L. Poirier, Deputy Clerk
    Christine Lefebvre, Supervisor, Recreation Services
    Debora M. Daigle, Manager Social/Housing Services
    Mark A. Boileau, Manager Economic Dev.
    Maureen Adams, G.M.Financial Services
    Myles Cassidy, Manager Emergency Services
    Norm Levac, G.M., Infrastructure and Municipal Works
    Robert Menagh, Manager Human Resources
    Stephen Alexander, G.M. Planning , Parks and Recreation - Secretary of the Planning and Advisory and Hearing Committee

    Regrets:
    Denis Thibault, Councillor


    IN-CAMERA SESSION

    An In-Camera meeting was held at 5:00 p.m. to discuss matters that fell under the Municipal Act, 2001, c.23 s.239:
    - 2 (b) personal matters about an identifiable individual, including municipal or local board employees;
    - 2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board;
    - 2 (d) labour relations or employee negotiations;
    - 2 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
    - 3.1 (1) The meeting is held for the purpose of educating or training the members.


    ROLL CALL
    Mayor Bob Kilger called the meeting to order at 7:00 p.m.


    INVOCATION
    Pastor Brad Montsion


    NATIONAL ANTHEM
    Assembly


    ADDITIONS, DELETIONS OR AMENDMENTS
    All matters listed under General Consent, save and except “Delegations” are considered to be routine and will be enacted by one motion. Should a Council member wish an alternative action from the proposed recommendation, the Council member shall request that this matter be moved to “Communications” at this time.


    DISCLOSURE OF INTEREST
    There were no disclosures


    COMMITTEE OF THE WHOLE
    That Council go into Committee of the Whole and that all Minutes, Presentations, Delegations, Consent/Correspondence, Resolutions, Reports and By-laws 051 to 061 of 2009 shall be considered and referred to that Committee.


    GENERAL CONSENT


    PRESENTATIONS

    1 Ceremonial Presentation - Citizens of the Year Award 2008 - Tom and Gail Kaneb.
    Click for detail --> Ceremonial Presentation - Citizens of the Year Award 2008 - Tom and Gail Kaneb.
    Mayor Bob Kilger and Members of Council recognized Tom and Gail Kaneb for their outstanding community involvement as well as their recent Cornwall Chamber of Commerce 2008 Citizens of the Year Award. Mr. and Mrs. Kaneb thanked Members of Council as well as the community at large for the wonderful opportunity and warm embrace that they have received throughout their years in Cornwall. Mayor Kilger invited them to sign the City's Golden Book.


    ADOPTION OF MINUTES
    The following Minutes were presented for adoption. There being no corrections noted, the Minutes are approved as presented

    1 April 14, 2009 Cornwall City Council Meeting
    Click for detail --> April 14, 2009 Cornwall City Council Meeting

    2 April 16, 2009 Cornwall City Council Meeting
    Click for detail --> April 16, 2009 Cornwall City Council Meeting

    Motion to endorse the Minutes of Council as presented.

    Moved By: André Rivette, Councillor
    Seconded By: Kim Baird, Councillor
    MOTION CARRIED


    PASSING OF THE BY-LAWS - FIRST AND SECOND READINGS
    The following By-laws were presented to Council for passing and it was recommended that By-laws 051 to 061 of 2009 inclusive be read a first time and be considered as read a second time.


    2009-051 A Bylaw to enter into a Tenancy Agreement with 854528 Ontario Inc. for a five (5) year Lease Agreement within the Town of Alexandria - Social Services.
    Click for detail --> A Bylaw to enter into a Tenancy Agreement with 854528 Ontario Inc. for a five (5) year Lease Agreement within the Town of Alexandria - Social Services.


    2009-052 A Bylaw authorizing The Corporation of the City of Cornwall to enter into an Agreement with the Province of Ontario under an application to the Eastern Ontario Development Fund Program (Optimum Drive construction)
    Click for detail --> A Bylaw authorizing The Corporation of the City of Cornwall to enter into an Agreement with the Province of Ontario under an application to the Eastern Ontario Development Fund Program (Optimum Drive construction)


    2009-053 A Bylaw to postpone a first mortgage to The Corporation of the City of Cornwall from Williamsburg Non-profit Housing Corporation in favour of MCAP Financial Corporation.
    Click for detail --> A Bylaw to postpone a first mortgage to The Corporation of the City of Cornwall from Williamsburg Non-profit Housing Corporation in favour of MCAP Financial Corporation.


    2009-054 A Bylaw to enter into a Renewal of Lease Agreement with Employment and Education Resource Centre of Cornwall and District Inc. for space at 144 Pitt Street.
    Click for detail --> A Bylaw to enter into a Renewal of Lease Agreement with Employment and Education Resource Centre of Cornwall and District Inc. for space at 144 Pitt Street.


    2009-055 A By-law to further amend By-law No. 751-1969, the Zoning By-law as Amended of The Corporation of the City of Cornwall, being a By-law respecting the use of land and the use and location of buildings for lands municipally known as 3304 Second Street East
    Click for detail --> A By-law to further amend By-law No. 751-1969, the Zoning By-law as Amended of The Corporation of the City of Cornwall, being a By-law respecting the use of land and the use and location of buildings for lands municipally known as 3304 Second Street East


    Exp-055 Albert Morin Enterprise Ltd. - 3304 Second Street East
    Click for detail --> Albert Morin Enterprise Ltd. - 3304 Second Street East


    2009-056 A By-law to set the tax ratio for the year 2009
    Click for detail --> A By-law to set the tax ratio for the year 2009


    Exp-056 Explanation of Purpose and Effect of By-law Nos. 056 - 058, 2009, Tax Related By-laws
    Click for detail --> Explanation of Purpose and Effect of By-law Nos. 056 - 058, 2009, Tax Related By-laws


    2009-057 A By-law to establish tax capping options for properties in the Commercial, Industrial and Multi-Residential Tax Classes
    Click for detail --> A By-law to establish tax capping options for properties in the Commercial, Industrial and Multi-Residential Tax Classes


    2009-058 A By-law to set the 2009 tax rates and to levy taxes for the year 2009
    Click for detail --> A By-law to set the 2009 tax rates and to levy taxes for the year 2009


    2009-059 A By-law to authorize the execution of an extension agreement pursuant to section 378 of the Municipal Act, 2001
    Click for detail --> A By-law to authorize the execution of an extension agreement pursuant to section 378 of the Municipal Act, 2001


    Exp-059 Explanation of Purpose and Effect of By-law No. 2009-059, Tax Extension Agreement
    Click for detail --> Explanation of Purpose and Effect of By-law No. 2009-059, Tax Extension Agreement


    2009-060 A By-law authorizing The City of Cornwall to enter into various Heart of the City (HOTC) Program 2: Building Restoration and Improvement Program Funding Agreements
    Click for detail --> A By-law authorizing The City of Cornwall to enter into various Heart of the City (HOTC) Program 2: Building Restoration and Improvement  Program Funding Agreements


    Exp-060 Explanation of Purpose and Effect of Bylaw 2009-060 , for HOTC Applications approved on April 20, 2009 PAC
    Click for detail --> Explanation of Purpose and Effect of Bylaw 2009-060 , for HOTC Applications approved on April 20, 2009 PAC


    2009-061 By-law to further amend By-law 751-1969, the Zoning By-law as Amended of The Corporation of the City of Cornwall, being a By-law respecting the use of land and the use and location of buildings for vacant lands situated south of McKenzie Street West and west of Pitt Street, legally described as part of Lots 23, 24 and 25 on Registered Plan 182.
    Click for detail --> By-law to further amend By-law 751-1969, the Zoning By-law as Amended of The Corporation of the City of Cornwall, being a By-law respecting the use of land and the use and location of buildings for vacant lands situated south of McKenzie Street West and west of Pitt Street, legally described as part of Lots 23, 24 and 25 on Registered Plan 182.

    Exp-061 Robert Campeau - Vacant lands at Pitt and McKenzie Streets, being Part of Lots 23, 24 and 25 on Registered Plan 182
    Click for detail --> Robert Campeau - Vacant lands at Pitt and McKenzie Streets, being Part of Lots 23, 24 and 25 on Registered Plan 182



    CONSENT/CORRESPONDENCE


    1 Paramedic Replacement
    Click for detail --> Paramedic Replacement

    Action Recommended
    That Council approve the replacement of two full time Paramedics


    2 PAC Report #12-2009, Cornwall Planning Programs Evaluation Committee (CPPEC) Funding Allocations/Approvals
    Click for detail --> PAC Report #12-2009, Cornwall Planning Programs Evaluation Committee (CPPEC) Funding Allocations/Approvals (Consent Agenda)

    Action Recommended
    That Council endorse the following PAC recommendations:

    (a) File BR #01-07 (Addendum) - 1150 Montreal Rd - 962101 Ontario Inc., applicant
    That BR #01-07 - 1150 Montreal Rd request be approved as follows:
    Program 2 - Project Feasibility Study Grant - $250.00

    (b) File HOTC #02-09 (Addendum) - 168 Montreal Rd, Michelle & Simon Lavictoire applicant
    That HOTC #02-09 168 Montreal Rd request be approved as follows:
    Program 8 - Energy Conservation Grant - $3,775.00

    (c) File HOTC #08-06 (Addendum) - 1150 Montreal Rd - 962101 Ontario Inc., applicant
    That HOTC #08-06 - 1150 Montreal Rd request be approved as follows:
    Program 2 - Building Restoration and Improvement Program - $10,755.64
    Program 3 - Project Feasibility Study Grant - $5,000
    Program 5 - Municipal Planning / Development Fees Grant Program - actual
    Program 6 - Discretionary Municipal Tipping Fees Grant - Actual
    Program 8 - Energy Conservation Grant - $10,000 (on waiting list for Prog. 8)
    Conditions:
    To provide updated quotes for all interior renovations
    To provide a second quote for the furnace system

    (d) File HOTC #15-08 (Addendum) - 506 First St East - Boys & Girls Club of Cornwall SD&G, applicant
    That HOTC #15-08 - 506 First St East request be approved as follows:
    Program 2 - Building Restoration and Improvement Program - $30,000.00

    (e) File HOTC #05-09 (New) - 146B Chevrier - Centre Charles-Emile Claude, applicant

    That HOTC #05-09 - 146B Chevrier request be approved as follows:
    Program 2 - Building Restoration and Improvement Program - $2,500
    Program 3 - Project Feasibility Study Grant - $2,000
    Program 4 - Facade Improvement and Heritage Sign Grant - $12,000
    (Facade - $10,000, Sign - $2,000)
    Program 5 - Municipal Planning / Development Fees Grant Program - actual
    Program 6 - Discretionary Municipal Tipping Fees Grant - Actual
    Program 8 - Energy Conservation Grant - $2,550
    Program 9 - parking and Landscape Enhancement - $5,015

    Conditions:
    To consult with Heritage Cornwall on applicable design items for any Heritage Designation.
    Site must comply with Zoning and Signs Bylaws Standards
    To provide energy efficiency rating for new doors and second quote for signage.

    (f) File HOTC #06-09 (New) - 2 Belmont - Aultsville Hall, applicant

    That HOTC #06-09 - 2 Belmont, be denied, the application did not meet the program criteria.

    (g) File HOTC #07-09 (New) -1236 Brookdale Ave - 6834949 Canada Limited, applicant

    That HOTC #07-09 - 1236 Brookdale Ave, be denied, as it is located outside the area of the HOTC CIP.

    (h) File BR #01-09 (New) - 1236 Brookdale Ave - 6834949 Canada Limited, applicant

    That BR #01-09 - 1236 Brookdale Ave request be approved as follows:
    Program 1 - City of Cornwall Rehabilitation (TIG) - Future
    Program 2 - Environmental Site Assessment (ESA) Grant - $15,000
    Program 2 - Project Feasibility Study Grant - $7,500
    Program 5 - Municipal Planning / Development Fees Grant Program - $26,500+
    Program 6 - Discretionary Municipal Tipping Fees Grant - Actual

    It was recommended by CPPEC that the cost of demolition and the remaining 50% of Tipping Fees be included in Program 1 Tax Increment Grant, and that the Phase ll of the Environmental Assessment fees be included, even though the work was started prior to this approval.


    3 PAC Report No. 1 - Albert Morin Enterprise Ltd. - Zoning Amendment - Temporary Use By-law to Permit Business and Professional Offices for a Period of Three (3) Years
    Click for detail --> PAC Report No. 1 - Albert Morin Enterprise Ltd. - Zoning Amendment - Temporary Use By-law to Permit Business and Professional Offices for a Period of Three (3) Years

    Action Recommended
    THAT the subject lands be amended to permit business and professional office(s) at 3304 Second Street East, limited to a three (3) year temporary use provision on 5,000 square feet in gross leasable area.

    4 PAC Report No. 2 - April 2009 - City Initiated Application (Robert Campeau - landowner) Vacant Lands Located West of Pitt Street and South of McKenzie Street
    Click for detail --> PAC Report No. 2  - April 2009 - City Initiated Application (Robert Campeau - landowner)  Vacant Lands Located  West of  Pitt Street and South of McKenzie Street

    Action Recommended
    THAT the subject lands be rezoned from Residential 15 (RES 15) and Residential 20 (RES 20) to Residential 20 with a Holding (H) category so as to protect against premature development of these lands. This Holding (H) category on the zoning shall only be removed upon receipt of subdivision development plans to the satisfaction of the Planning and Engineering Divisions.


    5 PAC Report No. 4 - April 2009 - 2008 Annual Report on Costs of Building Code Enforcement
    Click for detail --> PAC Report No. 4 - April 2009 - 2008 Annual Report on Costs of Building Code Enforcement (Moved to Communication for Discussion)


    6 Involvement in Local Employment Service Redesign Tables
    Click for detail --> Involvement in Local Employment Service Redesign Tables

    Action Recommended
    That Council support the Manitoulin-Sudbury District Services Board's Resolution requesting that the Minister of Training, Colleges and Universities systemically partner with municipalities, Consolidated Municipal Service Managers and support the recommendations indicated within AMO President Peter Hume's letter to Minister John Milloy on the involvement in local employment service redesign tables.


    7 Emergency Preparedness Week May 3-9, 2009 Request for Proclamation
    Click for detail --> Emergency Preparedness Week May 3-9, 2009 Request for Proclamation

    Action Recommended
    That Council approve May 3-9, 2009 as Emergency Preparedness Week.


    8 Emergency Medical Services Week 17-23 May 2009 Request for Proclamation
    Click for detail --> Emergency Medical Services Week 17-23 May 2009 Request for Proclamation

    Action Recommended
    That Council approve the week of May 17-23, 2009 as Emergency Medical Services Week.


    GENERAL CONSENT
    CONSENTEMENT GÉNÉRAL

    Motion that all items listed under the General Consent portion of this Agenda be adopted as presented.

    Moved By: Glen Grant, Councillor
    Seconded By: Syd Gardiner, Councillor
    MOTION CARRIED



    RESOLUTIONS / BUSINESS ARISING FROM NOTICE OF MOTION


    2009-16 Parks, Facilities and Street Naming Policy Cl 06-03
    Click for detail --> Parks, Facilities and Street Naming Policy Cl 06-03

    WHEREAS Policy Cl 06-03, namely Parks, Facilities and Street Naming, does not include an option for recognition for a major financial contribution to a new facility; and

    WHEREAS the new Sports Complex Fund-raising Committee could utilize this option to raise funds to offset the overall cost of the new facility.

    NOW THEREFORE BE IT RESOLVED That :
    a) Policy Cl 06-03 not be applied to the naming rights for various components of our new Sportsplex and
    b) that City Council give the Fund-raising Committee approval to utilize the naming of the various components, including the main facility, for their fund-raising initiatives.

    Motion to approve the recommendation as presented.

    Moved By: Glen Grant, Councillor
    Seconded By: Kim Baird, Councillor

    It was then proposed that Item (c) be added to the Resolution as follows:

    c) that City Council provide final approval on the naming of various components and the naming of the main facility.

    Moved by: Glen Grant, Councillor
    Seconded By: Kim Baird, Councillor

    It was further proposed that item (b) be amended to remove the words: including the main facility.

    After considerable debate on this matter, it was moved to postpone any decision on this subject matter, until a meeting be held with the Fund-raising Committee to determine their capabilities of raising funds should this component be removed.
    MOTION TO POSTPONE CARRIED


    2009-17 Association of Municipalities of Ontario (AMO) Board of Directors
    Click for detail --> Association of Municipalities of Ontario (AMO) Board of Directors

    WHEREAS the Association of Municipalities of Ontario (AMO) is seeking nominations to the 2009 - 2010 AMO Board of Directors; and

    WHEREAS Mayor Bob Kilger wishes to forward his name as a qualified individuals to sit on this Board.

    NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the City of Cornwall endorse Mayor Bob Kilger's nomination as a Director (Small Urban Caucus) to the Board of the Association of Municipalities of Ontario for a one year term 2009 -2010.


    Approve

    Moved By: Syd Gardiner, Councillor
    Seconded By: Elaine MacDonald, Councillor

    MOTION CARRIED



    2009-18 Construction of a Multi-Sport Facility in the City of Cornwall
    Click for detail --> Construction of a Multi-Sport Facility in the City of Cornwall

    WHEREAS The Council of The Corporation of the City of Cornwall have endorsed, and support the development of a new Multi Sport Recreational Facility within the City of Cornwall; and

    WHEREAS the proposed facility is intended to replace old, unreliable and inefficient existing arenas and soccer bubble, and

    WHEREAS without the financial assistance of the Federal and Provincial governments, the construction of this Recreational Facility is not financially feasible for the ratepayers of the City of Cornwall; and

    WHEREAS in order to provide residents in and around Cornwall an opportunity to have a new Recreational facility, this project and application is to be submitted to the Building Canada Fund, Communities Component under Intake Two for eligible funding; and

    WHEREAS it is necessary, through the various funding applications and subsequent agreements, prior to final approval of funding from the Federal and Provincial Ministers responsible for Infrastructure that the Council publicly approve these projects and its municipal financial contribution.

    NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF CORNWALL ENACTS AS FOLLOWS:

    1. That the Council of The Corporation of the City of Cornwall support the construction of a new Multi Sport Recreational Facility within the City of Cornwall and further support the application to the Building Canada Fund Community's Component Intake Two, all of which is to move this necessary project forward.

    2. And the City of Cornwall confirms that it has the necessary financial capacity for its portion of construction funding.

    Motion to approve the recommendation as presented.

    Moved By: Glen Grant, Councillor
    Seconded By: André Rivette, Councillor

    A recorded vote on this matter resulted as follows:

    Votes For = 9
    Bob Kilger, Mayor
    Denis Carr, Councillor
    Elaine MacDonald, Councillor
    Glen Grant, Councillor
    Kim Baird, Councillor
    Bernadette Clément, Councillor
    André Rivette, Councillor
    Syd Gardiner, Councillor
    Mary Ann Hug, Councillor

    Votes Against = 1
    Mark MacDonald, Councillor
    MOTION CARRIED



    2009-19 Infrastructure Stimulus Projects - City of Cornwall (410)
    Click for detail --> Infrastructure Stimulus Projects - City of Cornwall (410)

    WHEREAS The Federal and Provincial governments have established the Infrastructure Stimulus Fund to accelerate infrastructure investments to foster a competitive advantage that attracts businesses and creates jobs for today and the future; and

    WHEREAS municipalities with populations under 100,000 are entitled to submit up to three (3) projects under the Program; and

    WHEREAS The Council of The Corporation of the City of Cornwall endorse, and support the construction and development of three major projects within the City of Cornwall; and

    WHEREAS without the financial assistance of the Federal and Provincial governments, the construction and/or development of these three identified projects would not be financially feasible for the ratepayers of the City of Cornwall before 2011; and

    WHEREAS in order to provide residents in and around Cornwall the opportunity for advanced economic development opportunity, these identified projects and application are being submitted to the Infrastructure Stimulus Funding Program; and

    WHEREAS it is necessary, through the various funding applications and subsequent agreements, prior to final approval of funding from the Federal and Provincial Ministers responsible for Infrastructure that the Council publicly approve these projects and its municipal financial contribution.

    NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF CORNWALL ENACTS AS FOLLOWS:

    1. That the Council of The Corporation of the City of Cornwall support the construction and development of the following three major projects:
    a) Watermain Construction on Brookdale Avenue from Tollgate Road to Cornwall Centre Road;
    b) Installation of Water Meters for all Residential Buildings; and
    c) Construction of new Emergency Medical Services Building

    2. And further that the Council support the municipal financial contribution necessary to move these projects forward as required under the Infrastructure Stimulus Fund Program.

    Motion to approve the recommendation as presented.

    Moved By: Denis Carr, Councillor
    Seconded By: Syd Gardiner, Councillor

    MOTION CARRIED


    REPORTS FROM UNFINISHED BUSINESS


    1 Procurement Practices
    Click for detail --> Procurement Practices

    Action Recommended
    That Council receive this report and continue to follow the existing Purchasing policies and procedures set out in awarding contracts to the best bid received.


    It was requested by Councillor Elaine MacDonald that this motion be separated into two motions for discussion.

    1. That Council receive the Procurement Practices Report.

    Moved By: Denis Carr, Councillor
    Seconded By: Syd Gardiner, Councillor
    MOTION CARRIED

    2. That Administration continue to follow the existing Purchasing policies and procedures set out in awarding contracts to the best bid received.

    Moved By: Elaine MacDonald, Councillor
    Seconded By: André Rivette, Councillor
    MOTION DEFEATED


    3. That any decision on this matter be postponed until further information is provided to Council for assessment.

    Moved By: Glen Grant, Councillor
    Seconded By: Denis Carr, Councillor
    MOTION DEFEATED

    4.
    That Council direct Administration to undertake a study of other purchasing practice alternatives, one of which is single to triple bottom line purchasing and that a report be provided within a six (6) month period to Council and that the status quo on the current purchasing practices be maintained.

    Moved By: Elaine MacDonald, Councillor
    Seconded By: André Rivette, Councillor

    A recorded vote on this matter resulted as follows:

    Votes For = 9
    Bob Kilger, Mayor
    Mark MacDonald, Councillor
    Elaine MacDonald, Councillor
    Glen Grant, Councillor
    Kim Baird, Councillor
    Bernadette Clément, Councillor
    André Rivette, Councillor
    Syd Gardiner, Councillor
    Mary Ann Hug, Councillor

    Votes Against = 1
    Denis Carr, Councillor
    MOTION CARRIED



    2 By-Law No. 113-2004 - A By-law to regulate and prohibit fireworks within the Limits of the City of Cornwall
    Click for detail --> By-Law N0. 113-2004 - A By-law to regulate and prohibit fireworks within the Limits of the City of Cornwall

    Action Recommended
    That By-Law 113-2004 continues in force.

    Motion to approve the recommendation as presented.

    Moved By: Glen Grant, Councillor
    Seconded By: Kim Baird, Councillor
    MOTION CARRIED


    COMMUNICATIONS / REPORTS


    1 Amendments to Municipal Grants Policy
    Click for detail --> Amendments to Municipal Grants Policy

    Action Recommended
    That Council endorse the amending requirements to Municipal Grants Policy FI.adm08-01 to include the following requirements under "Application":

    7. Listing of the current Board of Directors, including addresses and phone numbers.
    8. Copy of the minutes taken at the most recent Annual General Meeting.

    Motion to approve the recommendation as presented.

    Moved By: Glen Grant, Councillor
    Seconded By: Mary Ann Hug, Councillor
    MOTION CARRIED


    2 Elected Officials Expense Statement for the period January 1 to March 31, 2009
    Click for detail --> Elected Officials Expense Statement for the period January 1 to March 31, 2009

    Action Recommended

    That Council approve the Statement of Expenses for Elected Officials for the period January 1 to March 31, 2009.

    Motion to approve the recommendation as presented.

    Moved By: Glen Grant, Councillor
    Seconded By: Mary Ann Hug, Councillor
    MOTION CARRIED



    3 New Policy - Protection of Privacy Personal Information
    Click for detail --> New Policy - Protection of Privacy Personal Information

    Action Recommended
    That Council approve Policy Cl 09-01 Privacy Personal Information.

    Motion to approve the recommendation as presented.

    Moved By: Glen Grant, Councillor
    Seconded By: Kim Baird, Councillor
    MOTION CARRIED


    4 Environmental Review and General Status Update on Multi-Sport Facility
    Click for detail --> Environmental Review and General Status Update on Multi-Sport Facility

    Action Recommended
    That Council receive the report.

    Motion to approve the recommendation as presented.

    Moved By: Glen Grant, Councillor
    Seconded By: Kim Baird, Councillor
    MOTION CARRIED


    5 User Fee Policy Review
    Click for detail --> User Fee Policy Review

    Action Recommended
    That Council approve the following recommendations concerning the User Fee Policy for the period of 2009-2011 as recommended by the User Fee Review Committee:

    1. The 2009-2011 user fees be adopted as per the cost analysis completed by the Recreation Staff with the implementation date of September 2009 and phased in over three years.

    2. That a CPI (Consumer Price Index) percentage of 2.5 be added to the fees for the period of 2010-2011 effective September 2010.

    3. The subsidy level for Minor Sports remain at 40% for the duration of the policy period of 2009-2011.

    4. A 20% non-resident fee surcharge continue to be added to the regular fee for all municipal recreation programs with the exception of aquatic programs held at the Aquatic Centre for residents of the Townships of South Stormont and South Glengarry.

    5. Continue with a 20% discount for the non prime time rates during week days until 3 p.m.

    6. That Council approve the same rate of admission to the Cornwall Aquatic Centre and the Outdoor Pools for persons with a disability or living on a disability pension as those for seniors/students and that the rate be discounted by 5%.

    7. A tiered fee schedule be established for the rental of Community Parks such as Lamoureux Park and Guindon Park for such events as weddings, non profit groups, corporate picnics as recommended in this report.

    8. That the User Fee Review Committee reconvene in 2009-2010 to begin an extensive review of the policy with public input prior to the opening of the proposed Multi-Sport/Arena Facility.

    Motion to approve the recommendation as presented.

    Moved By: Syd Gardiner, Councillor
    Seconded By: Glen Grant, Councillor

    Motion that Section 6 of this report be postponed, pending a report from Administration defining the actual cost per visit for swimming at outdoor pools.


    Moved By: Denis Carr, Councillor
    Seconded By: André Rivette, Councillor

    MOTION TO POSTPONE CARRIED

    6. PAC Report No. 4 - April 2009 - 2008 Annual Report on Costs of Building Code Enforcement
    Click for detail --> PAC Report No. 4 - April 2009 - 2008 Annual Report on Costs of Building Code Enforcement (Moved to Communication for Discussion)

    Action Recommended
    That Council approve the report as information.

    Motion to approve the recommendation as presented.

    Moved By: Bernadette Clément, Councillor
    Seconded By: Mary Ann Hug, Councillor
    MOTION CARRIED


    TENDERS AND REQUESTS FROM PROPOSAL


    1 Tender No. 09-T25 Boulevard Grass Cutting and Trimming
    Click for detail --> Tender No. 09-T25  Boulevard Grass Cutting and Trimming

    Action Recommended
    That Tender 09-T25 be awarded to C-Mac Services, Maxville, Ontario, at the total bid price of $62,115.90 (net cost to the Corporation - $59,158.00) being the best bid meeting the tender specifications.

    Motion to approve the recommendation as presented.

    Moved By: Glen Grant, Councillor
    Seconded By: Bernadette Clément, Councillor
    MOTION CARRIED


    2 Tender No. 09-T22 Supply of an Equipped Crew for Catchbasin Cleaning
    Click for detail --> Tender No. 09-T22 Supply of an Equipped Crew for Catchbasin Cleaning

    Action Recommended
    That Tender 09-T22 be awarded to Clean Water Works Inc., Ottawa, Ontario at the total bid price of $20,973.75 (net cost to the Corporation - $19,975.00) being the best bid meeting the tender specifications.

    Motion to approve the recommendation as presented.

    Moved By: Mary Ann Hug, Councillor
    Seconded By: Glen Grant, Councillor
    MOTION CARRIED


    3 Tender No. 09-T30 Supply & Delivery of Swimming Pool Chemicals
    Click for detail --> Tender No. 09-T30  Supply & Delivery of Swimming Pool Chemicals

    Action Recommended
    That Tender 09-T30 be awarded as follows:

    Items 1, 2, 3 4, 5, 7, 8, 9, 10, 11, 12, 13 and 14 to Water and Ice, Guelph, Ontario at the total bid price of $16,915.41 and Items 6 and 15 to Roy's L.B.R. Ltd., Cornwall, Ontario at the total bid price of $1,540.12 (net cost to the Corporation - $17,638.91) being the best bid meeting the tender specifications.

    Motion to approve the recommendation as presented.

    Moved By: Kim Baird, Councillor
    Seconded By: Bernadette Clément, Councillor
    MOTION CARRIED


    4 Tender No. 09-T26 Parks Equipment Rentals - Weed and Mowing
    Click for detail --> Tender No. 09-T26 Parks Equipment Rentals - Weed and Mowing

    Action Recommended
    That Tender 09-T26 be awarded as follows:
    Items 1, 2, 3, 5, 6, 7, 9 and 12 to C-Mac Lawn Services, Maxville, Ontario
    Items 4 and 11 to D.M.R. Lawn Care, Cornwall, Ontario
    Item 8 and 10 to M.D.R. Grass Cutting Inc., Bainsville, Ontario being the best bids meeting the tender specifications.

    Motion to approve the recommendation as presented.

    Moved By: Elaine MacDonald, Councillor
    Seconded By: Syd Gardiner, Councillor
    MOTION CARRIED


    5 Tender No. 09-T12 Supply of Equipment & Manpower for Placing of Hot Mix Asphalt
    Click for detail --> Tender No. 09-T12  Supply of Equipment & Manpower for Placing of Hot Mix Asphalt

    Action Recommended
    That Tender 09-T12 be awarded to Spooner Paving, Cornwall, Ontario, at the total bid price of $164,062.50 (net cost to the Corporation - $156,250.00) being the best bid meeting the tender specifications.

    Motion to approve the recommendation as presented.

    Moved By: Mary Ann Hug, Councillor
    Seconded By: Glen Grant, Councillor
    MOTION CARRIED


    6 Tender No. 09-T20 Boulevard Turf Repairs
    Click for detail --> Tender No. 09-T20 Boulevard Turf Repairs

    Action Recommended
    That Tender 09-T20 be awarded to Wayne Summers, Newington, Ontario, at the total hourly price of $84.00(net cost to the Corporation - $80.00/hr.) being the best bid meeting the tender specifications.

    Motion to approve the recommendation as presented.

    Moved By: Kim Baird, Councillor
    Seconded By: Syd Gardiner, Councillor
    MOTION CARRIED


    7 Tender No. 09 -T19 Supply and Delivery of Ferric Sulphate
    Click for detail --> Tender No. 09 -T19 Supply and Delivery of Ferric Sulphate

    Action Recommended
    That Tender 09-T19 be awarded to Kemira Water Solutions Canada Inc., Varennes, Quebec for a two year period including the rental of the temporary tank if required being the only bid received.

    Motion to approve the recommendation as presented.

    Moved By: Glen Grant, Councillor
    Seconded By: Mark MacDonald, Councillor
    MOTION CARRIED


    8 Tender No. 09-T34 Material Testing on 2009 Capital Projects
    Click for detail --> Tender No. 09-T34 Material Testing on 2009 Capital Projects

    Action Recommended
    That Tender 09-T34 be awarded to St. Lawrence Testing & Inspection Co. Ltd., Cornwall, Ontario, at the total bid price of $71,925.00(net cost to the Corporation - $68,500.00) being the best bid meeting the tender specifications.

    Motion to approve the recommendation as presented.

    Moved By: Mark MacDonald, Councillor
    Seconded By: André Rivette, Councillor
    MOTION CARRIED


    DELEGATIONS


    1 Delegation - Cornwall Minor Football Association - Mr. Kirby Camplain
    Click for detail --> Delegation - Cornwall Minor Football Association - Mr. Kirby Camplain

    City Council Presentation Football.pptx

    Mr. Camplain provided Members of Council with an overview of the Cornwall Wildcats Football Club and the growth experienced over the last five years. This organization teaches young athletes the fundamentals of football as well as promoting discipline and volunteerism to their athletes. The organization also have cheerleaders who represent Cornwall in their many competitions outside of the city. Over the past five years, this organization has grown to almost 500 football players and over 45 cheerleaders. They maintain a compliment of over 90 coaches and 100 volunteers who help throughout their eight month program.

    In conclusion, Mr. Camplain offered a partnership with the city in that their proposal to help along side other minor sports organizations in the planning and building of the new Multisports complex. They have outgrown their present home at Joe St. Denis Field . Their proposal is that the City build an outdoor artificial surface field and two adjacent grass practice fields for the community. The CMFA are also requesting a clubhouse be built alongside the three pad arena complex for storage of their equipment. The CMFA is committed and prepared to allocate $100,000 to this project.

    Following a question and answer period, it was that the information provided by this delegation be forwarded to Administration for a report.

    Moved By: Mark MacDonald, Councillor
    Seconded By: André Rivette, Councillor
    MOTION CARRIED


    2 86400 The Movie - Mr. John Earle
    Click for detail --> 86400 The Movie - Mr. John Earle


    NEW BUSINESS


    1 Provincial Harmonized Sales Tax
    Click for detail --> Provincial Harmonized Sales Tax

    WHEREAS the Provincial Government has recently announced the harmonization of the 5% GST and the 8% PST; and

    WHEREAS, the Harmonized Sales Tax will negatively impact the registration costs for minor sports by an increase in facility rental fees and registration fees; and

    WHEREAS these increased costs will prevent some youth from participating in sporting activities; and

    THEREFORE BE IT RESOLVED, that we, City Council, send an appeal to the Provincial Government to exempt items related to the rental of recreation facilities and registration fees for minor sports to ensure that all youth are able to afford to participate; and

    BE IT FURTHER RESOLVED that we, City Council, request to have AMO and our local MPP, Mr. Jim Brownell to lobby the Provincial Government on our behalf; and that a copy of this Resolution be sent to all municipalities in Ontario requesting their support.

    Motion to approve the recommendation as presented.

    Moved By: Glen Grant, Councillor
    Seconded By: Kim Baird, Councillor
    MOTION CARRIED


    PASSING OF BY-LAWS - THIRD AND FINAL READING
    That By-laws 051 to 061 of 2009 inclusive, listed on the Agenda for third reading is taken as read a third time and finally passed.

    Motion to approve the recommendation as presented.

    Moved By: Bernadette Clément, Councillor
    Seconded By: Denis Carr, Councillor

    MOTION CARRIED



    REPORTS FROM AD HOC COMMITTEES OF COUNCIL


    NOTICES OF MOTION

    1. Procurement Practices

    WHEREAS it is requested that at each Council meeting, a report be submitted on one (1) Tender report showing Council what the comparative impact of a Triple Bottom Line recommendation would be; and

    WHEREAS This comparison could be in the form of a footnote or parenthesis; and

    WHEREAS This practice would enable all Members of Council to get an education on the effect of Triple Bottom Line together.

    Moved By: Elaine MacDonald, Councillor
    Seconded By: André Rivette, Councillor


    UNFINISHED BUSINESS LISTING

    The Unfinished Business Listing was presented and no discussion ensued.

    1 Unfinished Business Listing - April 27, 2009
    Click for detail --> Unfinished Business Listing - April 27, 2009


    CONFIRMING BY-LAW
    FIRST, SECOND AND THIRD READINGS

    That By-law 062-2009, being a By-law to confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meeting held on Monday, April 27, 2009, having been read a first, second and third time, be now taken as read and passed.

    1 A By-law to adopt, ratify and confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meetings held on Monday April 27, 2009
    Click for detail --> A By-law to adopt, ratify and confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meetings held on Monday April 27, 2009

    Motion to endorse

    Moved By: André Rivette, Councillor
    Seconded By: Glen Grant, Councillor
    MOTION CARRIED



    ADJOURNMENT

    Motion to adjourn the Regular Council Meeting of Monday, April 27 , 2009, at 9:25 p.m.

    Moved By: André Rivette, Councillor
    Seconded By: Mary Ann Hug, Councillor
    MOTION CARRIED


    NEXT REGULAR MEETING OF COUNCIL to be held Monday May 11, 2009



    __________________________________ ____________________________________
    DENISE LABELLE-GELINAS BOB KILGER
    CITY CLERK MAYOR



    Motion to endorse the Minutes of Council as presented.

    Moved By: Elaine MacDonald, Councillor
    Seconded By: Kim Baird, Councillor

    MOTION CARRIED