Agenda Contents

Minutes
Cornwall City Council



    Meeting ID:2009-20
    Meeting Date:Mon September 14, 2009 07:00 PM
    Location:Council Chambers
    Chair:CN=Bob Kilger/OU=CITYHALL/O=CityCornwall
    Prepared By:Denise Labelle-Gelinas, City Clerk


      
    Attendance Committee Members:Attendance Staff:
    Bob Kilger, Mayor
    Denis Thibault, Councillor
    Mark MacDonald, Councillor
    Elaine MacDonald, Councillor
    Glen Grant, Councillor
    Kim Baird, Councillor
    Bernadette Clément, Councillor
    André Rivette, Councillor
    Syd Gardiner, Councillor
    Mary Ann Hug, Councillor
    Paul W. Fitzpatrick, Chief Administrative Officer
    Denise Labelle-Gelinas, City Clerk
    Maureen Adams, G.M.Financial Services
    Norm Levac, G.M., Infrastructure and Municipal Works
    Richard Bourdeau, Supervisor Facilities and Operations
    Stephen Alexander, G.M. Planning , Parks and Recreation - Secretary of the Planning and Advisory and Hearing Committee
    Doris MacLean, Division Manager
    Bob Peters, Senior Development Officer
    Christine Lefebvre, Supervisor, Recreation Services
    Anne-Marie Fobert-Poirier, Program Coordinator/Social Housing

    Regrets:
    Denis Carr, Councillor


    ROLL CALL
    Mayor Bob Kilger called the meeting to order at 7:05 p.m.


    INVOCATION
    Pastor Larry Blaikie


    NATIONAL ANTHEM


    ADDITIONS, DELETIONS OR AMENDMENTS
    All matters listed under General Consent, save and except “Delegations” are considered to be routine and will be enacted by one motion. Should a Council member wish an alternative action from the proposed recommendation, the Council member shall request that this matter be moved to “Communications” at this time.

    Councillor Bernadette clement requested that Consent Items #4 and #6 be moved to Communication for discussion.


    DISCLOSURE OF INTEREST
    There were no disclosures

    Councillor Bernadette Clement declared an interest on Communication #3, citing that she is a Board Member for the Family Counselling Centre and deals with the program in question, as well as the Legal Clinic, to which she is an employee, deals with this matter.


    COMMITTEE OF THE WHOLE
    That Council go into Committee of the Whole and that all Minutes, Presentations, Delegations, Consent/Correspondence, Resolutions, Reports and By-laws 130 to 147 of 2009 shall be considered and referred to that Committee.


    GENERAL CONSENT

    Motion that all items listed under the General Consent portion of this Agenda with the exception of Items #4 and #6 that have been moved to Communication for discussion, be adopted as presented.

    Moved By: Syd Gardiner, Councillor
    Seconded By: Bob Kilger, Mayor
    MOTION CARRIED


    ADOPTION OF MINUTES

    The following Minutes were presented for adoption. There being no corrections noted, the Minutes were recommended for approval..

    1 Monday August 10, 2009 Cornwall City Council Meeting
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    Motion to approve the recommendation as presented.

    Moved By: Kim Baird, Councillor
    Seconded By: André Rivette, Councillor
    MOTION CARRIED


    PRESENTATIONS


    1 Presentation - Canadian Senior League Champions - Cornwall Black Sox
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    Mayor Bob Kilger and Members of Council recognized the Cornwall Black Sox players as Canadian Senior League Champions and invited them to sign the Golden Book. Members of the Team are as follows: Coaches, Mark St. Denis and Rob Shaw; Players, Josh Filion, Leo McLean, Cam Shaw, Dillon Casselman, Dillon Prendergast, James Shaw, Mike Saucier, James Amelotte, Ryan Daigle, Erin Seguin, Shaw Hickey, Jay Flannigan. Absent were players Nolan St. Denis and Alain Daigle.

    PASSING OF THE BY-LAWS - FIRST AND SECOND READINGS
    The following By-laws were presented to Council for passing and it was recommended that By-laws 130 to 147 of 2009 inclusive be read a first time and be considered as read a second time.

    2009-130 A By-law to enter into a Plan of Condominium and Agreement with William Lang, on Part of Lot 12, North Side of First Street, and municipally knowns as 117 Sydney Street, City of Cornwall.
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    Exp.-130 Explanation of Purpose and Effect of Bylaw
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    2009-131 A Bylaw authorizing the temporary closure of a portion of Boundary Road, Tollgate Road, Power Dam Drive and Cornwall Centre Road for the improvement and maintenance of CN Railway crossings.
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    2009-132 A By-law to lift a one-foot reserve on Twelfth Street East.
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    Exp-132 Explanatory Note - Bylaw to Lift a One-Foot Reserve on Twelfth St E.
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    2009-133 A By-law to amend the Traffic & Parking by-law. Schedule XXIX. Community Safety Zone
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    2009-134 A By-law to enter into an Agreement of Heritage Property Tax Relief (Rebate) Program (H.P.T.R.P.) participation with Mr. Danny Loiseau and Ms. Jacqueline Faulkner and the City of Cornwall on Part of Lot 13, North Side of Fourth Street with Instrument No. 164718 and municipally known as 39 Fourth Street East, Cornwall
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    2009-135 A By-law to authorize the Corporation of the City of Cornwall to enter into a Mortgage and Assignment of Rents agreements with Cornwall & Area Housing Corporation for 222 Sixth Street East, Cornwall, Ontario.
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    Exp-135 Explanatory Note.
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    2009-136 A By-law to authorize The Corporation of the City of Cornwall to enter into an Agreement with the Canadian National Railway Company (CN) for Multi-Sport Arena Public Entrance Crossing.
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    2009-137 A By-law to authorize The Corporation of the City of Cornwall to release its interests in the restrictions placed the Agreement with J.F. Markell Homes Ltd. In Trust and J.F. Markell Homes Ltd. placed on lands municipally known as the former Entwistle property on Water Street
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    2009-138 A By-law to appoint Frank Leroux as Parking Enforcement Officer for the Cornwall Square and that Bylaw 007-2007 be hereby repealed.
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    2009-139 A By-law to authorize The Corporation of the City of Cornwall to enter into a Contribution Agreement for Infrastructure Projects - Intake 2 with Her Majesty the Queen in right of the Province of Ontario as represented by the Minister of Agriculture, Food and Rural Affairs for funding under the 'Building Canada Fund - Communities Component (BCF-CC) Program 2007-2017
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    2009-140 A By-law to authorize The Corporation of the City of Cornwall to enter into a Grant Agreement with the Province of Ontario, Ministry of Municipal Affairs and Housing to disburse the Rent Bank Funding and to enter into a new Agreement with the Family Counselling Centre of Cornwall & United Counties for the delivery of the funds for the Rent Bank (Tenant Assistance Program)
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    2009-141 A By-law to authorize the extension of a Concession/Vending Agreement with Brown's Fine Foods Inc. at the Si Miller Arena.
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    Exp-141 Explanatory Note to Bylaw 2009-141 - Si Miller Concession Agreement
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    2009-142 A By-law to authorize The Corporation of the City of Cornwall to enter into an Infrastructure Stimulus Fund Contribution Agreement with Her Majesty the Queen in right of the Province of Ontario as represented by the Minister of Agriculture, Food and Rural Affairs
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    2009-143 A Bylaw authorizing The Corporation of the City of Cornwall to register a lien and to provide and subsequently administer municipal funds to the identified home owners under the Renaissance Housing Renovations Program.
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    Exp-143 Explanation of Purpose and Effect
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    2009-144 A Bylaw to authorize a Renewal Lease Agreement between the City of Cornwall acting for Cornwall,Stormont, Dundas and Glengarry Emergency Medical Services and L and B Properties for land and building used for Ambulance Station in Morrisburg.
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    Exp-144 Explanatory Note Lease Agreement EMS - Morrisburg
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    2009-145 By-law to appoint Lance Leger as By-law Enforcement Officer / Building Inspector for The Corporation of the City of Cornwall
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    Exp-145 Explanatory Note Appointment By-law
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    2009-146 A By-law to further amend By-law 751-1969, the Zoning By-law as amended by The Corporation of the City of Cornwall, being a By-law to remove the 'Hold' for lands municipally known as a portion of the former Domtar Wood Yard and Parking lot, and is legally described as Part of Lots 13 and 14, Concession 1, City of Cornwall
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    Exp-146 Explanation of Purpose and Effect of By-law 2009-146
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    2009-147 A By-law to enter into an Agreement with Mr. Raymond Leclair, the Raisin Region Conservation Authority and the City of Cornwall as a result of a Committee of Adjustment Decision (File A-39-09) on lands municipally known as 111 Tollgate Road West.
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    Exp-147 Explanation of Purpose and Effect of By-law 2009-147
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    CONSENT/CORRESPONDENCE


    1 Staff Replacement - Water Distribution Operator, Class 1
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    Action Recommended
    That Council approve the hiring of a Class 1, Water Distribution Operator for the Municipal Works Division.


    2 Staff Replacement - Waste Water Collection Operator, Class 1
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    Action Recommended
    That Council approve the hiring of a Class 1, Waste Water Collection Operator for the Municipal Works Division.


    3 Staff Replacement - Full Time Transit Operator
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    Action Recommended
    That Council approve the replacement of one (1) Full-Time Cornwall Transit operator effective October 1, 2009.


    4 (moved to Communication #8 for discussion) An Application for Funding Participation by Danny Loiseau and Jacqueline Faulkner

    5 Proclamations and Flag Raising
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    Action Recommended
    That Council support the following requests:

    1. That the United Way flag be flown at the Justice Building during the month of October in support of the United Way Campaign within the S.D.&G. area.
    2. That Council encourage families within its community to enjoy a meal together and proclaim Thursday, September 17, 2009, as “Family Dinner Night” within the City of Cornwall.
    3. That November 15th to November 22nd, inclusive be proclaimed as "Restorative Justice Week 2009".

    6 (moved to Communication #9 for discussion) Staffing request: Contract position for Enhanced Employment Services for Vulnerable Persons


    RESOLUTIONS / BUSINESS ARISING FROM NOTICE OF MOTION


    2009-29 Police and Fire Arbitration Outcomes
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    WHEREAS The Council of the Corporation of the City of Cornwall urge the Ministry of Labour and the Ontario Police Arbitration Commission to review the arbitration procedures and processes for Fire and Police Services and direct arbitrators to give due consideration to all legislated criteria for determining arbitrated outcomes.

    NOW THEREFORE BE IT RESOLVED THAT the Ministry of Labour and the Ontario Police Arbitration Commission give due consideration for economic factors affecting Eastern Ontario and the increasing problems associated with awards more suited for large urban areas in southwestern Ontario; and

    BE IT FURTHER RESOLVED That further consultation take place on this subject with the Mayors and their representatives from Eastern Ontario

    Motion to approve the recommendation as presented.

    Moved By: Mary Ann Hug, Councillor
    Seconded By: Kim Baird, Councillor

    MOTION CARRIED


    2009-30 Creative Communities Prosperity Fund
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    WHEREAS the department of Economic Development wish to make application to the Ontario Ministry of Culture's Creative Communities Prosperity Fund - Stream 1, Municipalities; and

    WHEREAS this program focuses on strengthening culture's role in building vibrant, liveable communities by increasing their local capacity for Municipal Cultural Planning (MCP) and community economic development; and

    WHEREAS examples of eligible projects under Stream 1 include: developing community engagement strategies; mapping of local cultural resources; hiring of expertise to guide Municipal Cultural Planning process; training of municipal staff in Municipal Cultural Planning; research and evaluation; and

    WHEREAS this program meets the goals of the City's Economic Development Strategic Plan, in terms of diversifying its economy and in creating and retaining/expanding cultural businesses within the community.

    NOW THEREFORE BE IT RESOLVED THAT THE COUNCIL OF THE CORPORATION OF THE CITY OF CORNWALL ENACTS AS FOLLOWS:

    That The Corporation of the City of Cornwall undertake the Municipal Planning process and make application to the Creative Communities Prosperity Fund - Stream 1, Municipalities .

    Motion to approve the recommendation as presented.

    Moved By: Glen Grant, Councillor
    Seconded By: André Rivette, Councillor
    MOTION CARRIED


    REPORTS FROM UNFINISHED BUSINESS


    COMMUNICATIONS / REPORTS


    1 Economic Development Bi-Monthly Report June and July 2009
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    Action Recommended
    That Council receive this report.

    Motion to approve the recommendation as presented.

    Moved By: Glen Grant, Councillor
    Seconded By: André Rivette, Councillor
    MOTION CARRIED


    2 Gazebo/ Lamoureux Park
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    Action Recommended
    That Council receive this report for information purposes and direct staff to coordinate with Home Depot as necessary.

    Motion to approve the recommendation as presented.

    Moved By: André Rivette, Councillor
    Seconded By: Mary Ann Hug, Councillor
    MOTION CARRIED

    Having previously declared an interest on this matter, Councillor Clement did not participate on discussions to this matter.

    3 Rent Bank “Tenant Assistance Program” - Bylaw 2009-140
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    Action Recommended
    1) That Council approve the eligibility guidelines provided for the “Tenant Assistance Program” as outlined in Appendix 1;

    2) That Council authorize the Mayor and Clerk to enter into a Grant Agreement with the Province of Ontario, Ministry of Municipal Affairs and Housing (MMAH) to disburse the Rent Bank funding;

    3) That Council authorize the Mayor and Clerk to enter into a Service Agreement with Family Counselling Centre of Cornwall and United Counties of Stormont, Dundas & Glengarry, for administration of the program, outlining conditions for receipt of funding, and reporting requirements as specified by the Ministry of Municipal Affairs & Housing.

    Motion to approve the recommendation as presented.

    Moved By: Mark MacDonald, Councillor
    Seconded By: Glen Grant, Councillor
    MOTION CARRIED


    4 Elected Officials Expense Report for the period ending August 31, 2009
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    Action Recommended

    That Council approve the Statement of Expenses for Elected Officials for the period ending
    August 31, 2009.

    Motion to approve the recommendation as presented.

    Moved By: André Rivette, Councillor
    Seconded By: Kim Baird, Councillor
    MOTION CARRIED


    5 Parking Lot - Northwest corner of Pitt and First St
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    Action Recommended
    That Council approve funding for 8 parking spots through the Heart of the City Reserve to support and enhance the parking lot project at the rear of Pitt Street from 100 to 144 Pitt Street.

    Motion to approve the recommendation as presented.

    Moved By: Denis Thibault, Councillor
    Seconded By: André Rivette, Councillor
    MOTION CARRIED


    6 Regional Water Supply - North Glengarry and South Glengarry
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    Action Recommended
    That Council receive this report and and the Council be consulted as discussions proceed on a potential Water Supply Agreement with the Townships of North and South Glengarry.

    Motion to approve the recommendation as presented.

    Moved By: Glen Grant, Councillor
    Seconded By: Syd Gardiner, Councillor
    MOTION CARRIED


    7 Intake team - Ontario Works Division
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    Action Recommended
    That Council support the continuation of the Intake Team for the Ontario Works Program by approving the conversion of three existing contract Case Manager positions to full time positions within CUPE 3251.

    Motion to approve the recommendation as presented.

    Moved By: Syd Gardiner, Councillor
    Seconded By: Mary Ann Hug, Councillor
    MOTION CARRIED

    8 (moved from Consent #4) An Application for Funding Participation by Danny Loiseau and Jacqueline Faulkner Under the City's Heritage Property Tax Relief (Rebate) Program having File # H.P.T.R.P. 01-2009, 39 Fourth Street East, Cornwall, the Designated Former Grammar School Building
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    Action Recommended
    To approve the H.P.T.R.P. Review Committee recommendation supporting the funding request by the owners of 39 Fourth Street East and, subsequently, have the Mayor and Clerk execute the subject Funding Agreement on behalf of the City, through authorizing Bylaw 134, 2009, which is to be registered on title by the Municipal Solicitor.

    Motion to approve the recommendation as presented.

    Moved By: Bernadette Clément, Councillor
    Seconded By: André Rivette, Councillor
    MOTION CARRIED

    9 (moved from Consent #6 for discussion) Staffing request: Contract position for Enhanced Employment Services for Vulnerable Persons
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    Action Recommended
    That Council approve the hiring of one additional Employment Support Worker in the Ontario Works Division for a 24 month contract funded by the "Enhanced Employment Services for Vulnerable Persons Program".

    Motion to approve the recommendation as presented.

    Moved By: Mary Ann Hug, Councillor
    Seconded By: Bernadette Clément, Councillor
    MOTION CARRIED


    TENDERS AND REQUESTS FROM PROPOSAL

    1 RFP No. 09-R25 Waste Management - Program Optimization
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    Action Recommended
    That RFP No. 09-R25 be awarded to Stantec Consulting, Burlington, Ontario at the total bid price of $41,944.48(net cost to the Corporation - $39,947.13) being the best bid meeting the specifications.

    Motion to approve the recommendation as presented.

    Moved By: André Rivette, Councillor
    Seconded By: Denis Thibault, Councillor
    MOTION CARRIED


    2 Tender No. 09-T55 Replacement of Domestic Hot Water Tanks
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    Action Recommended
    That Tender 09-T55 be awarded to Oscar Ladouceur & Sons Ltd., Cornwall, Ont., at the total bid price of $52,059.00 (net cost to the Corporation - $49,580.00) being the best bid meeting the tender specifications.

    Motion to approve the recommendation as presented.

    Moved By: Mary Ann Hug, Councillor
    Seconded By: Syd Gardiner, Councillor
    MOTION CARRIED


    3 RFP No. 09-R15 Automated Next Stop Announcement System for Transit Buses
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    Action Recommended
    That RFP 09-R15 be awarded to Strategic Mapping Inc. from Toronto, Ontario, at the total bid price of $190,857.00 (net cost to the Corporation - $182,412.00) being the best bid meeting the specifications.

    Motion to approve the recommendation as presented.

    Moved By: Glen Grant, Councillor
    Seconded By: Kim Baird, Councillor
    MOTION CARRIED


    4 RFP No. 09-R27 Bicycle & Pedestrian Master Plan
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    Action Recommended
    That RFP 09-R27 be awarded to IBI Group, Toronto, Ontario at the total bid price of $89,332.95 (net cost to the Corporation - $85,079.00) being the best bid meeting the specifications.

    Motion to approve the recommendation as presented.

    Moved By: Elaine MacDonald, Councillor
    Seconded By: Glen Grant, Councillor
    MOTION CARRIED


    5 RFP No. 09-R28 Design Services for a Splash Pad - St. Theresa Park Pool.
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    Action Recommended
    That RFP 09-R28 be awarded to The Thompson Rosemount Group Inc, Cornwall, Ontario, at the total bid price of $25,725.00 (net cost to the Corporation - $24,500.00) being the best bid meeting the specifications.

    Motion to approve the recommendation as presented.

    Moved By: André Rivette, Councillor
    Seconded By: Syd Gardiner, Councillor
    MOTION CARRIED


    6 Tender No. 09-T57 Purchase of a Baler and Conveyor
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    Action Recommended
    That Tender 09-T57 be awarded to Excel Mfg., St. Charles, Minnesota at the total net bid price of $367,041.00 US funds being the best bid meeting the tender specifications. The City will remit the applicable taxes.

    Motion to approve the recommendation as presented.

    Moved By: Denis Thibault, Councillor
    Seconded By: Glen Grant, Councillor
    MOTION CARRIED


    7 Tender 09-T63 Multisport Centre (Former Domtar Wood Lot) Site Preparation
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    Action Recommended
    That Tender 09-T63 be awarded to Louis Bray Construction Ltd., St. Andrews West, Ontario, at the total bid price of $948,470.25 (net cost to the Corporation - $903,305.00) pending acquisition of the land on September 18, 2009 being the best bid meeting the tender specifications.

    Motion to approve the recommendation as presented.

    Moved By: Glen Grant, Councillor
    Seconded By: Kim Baird, Councillor
    MOTION CARRIED


    DELEGATIONS


    1 Off-Leash Dog Park
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    An additional five minutes was awarded to Mr. Sloan by unanimous consent

    Mr. Bob Sloan, Co-Chair of the Cornwall Dog Park Executive Committee provided the Council with a presentation submitting the Committee's goal in ensuring that a safe, clean and environmentally friendly fenced; off-leash Dog Park is established in the City of Cornwall for the benefit of residents and visitors. Their second goal is to contribute to public awareness and community values by promoting responsible dog ownership and compliance with the City of Cornwall Bylaws and finally to contribute to the health needs of both the canine community and the environment.

    The Delegation's written submission was presented to all of Council and Members of the Administration.

    Following a lengthy discussion on this matter, a motion was brought forward to refer this matter to Administration for review, investigation and that a report be submitted to Council for discussion.

    Moved By: Glen Grant, Councillor
    Seconded By: Bernadette Clément, Councillor
    MOTION CARRIED


    2 Richmond Drive - Heavy Trucks - Mr Wyatt Walsh
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    Mr. Walsh, resident of Richmond Drive appealed to the Council to investigate concerns brought forward by himself and other residents of Richmond Drive in reference to heavy trucks travelling the roadway and the damage being caused by this traffic. Mr. Walsh indicated that this matter has been brought up to both the City and Township of South Stormont for a solution and cites that it is a Health and Safety issue for all those who reside in the area.

    In conclusion to the discussion,
    Motion to refer to Administration for review and report by the meeting of September 28, 2009.

    Moved By: André Rivette, Councillor
    Seconded By: Syd Gardiner, Councillor
    MOTION CARRIED


    NEW BUSINESS


    PASSING OF BY-LAWS - THIRD AND FINAL READING
    That By-laws 130 to 147 of 2009 inclusive, listed on the Agenda for third reading is taken as read a third time and finally passed.

    Motion to approve the recommendation as presented.

    Moved By: André Rivette, Councillor
    Seconded By: Kim Baird, Councillor
    MOTION CARRIED


    REPORTS FROM AD HOC COMMITTEES OF COUNCIL

    Councillor Syd Gardiner reported on the Play Structure installed at Riverdale Park.
    Councillor Bernadette Clement reported on the recent 225th Anniversary Celebration of the City of Cornwall; and
    Councillor Syd Gardiner further reported on the upcoming Aultsville Theatre show on Wednesday September 16.09.


    NOTICES OF MOTION

    Population Growth - Ad-Hoc Committee
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    WHEREAS the population of Cornwall has been around the 46,000 mark for such a long time; and

    WHEREAS our population growth is used as a "benchmark" for people when they talk about Cornwall, and this growth is a necessary vehicle for economic development and total community enrichment.

    NOW THEREFORE BE IT RESOLVED THAT AN "Ad-Hoc Committee" of Council be formed to come up with some ways to increase our population; and

    BE IT FURTHER RESOLVED THAT this Committee be made of a "cross section" of our community.

    Presented by Councillor Mark MacDonald and Seconded by Councillor Mary Ann Hug


    PENDING BUSINESS LISTING

    The Pending Business Listing was presented and no discussion ensued.

    1 Pending Business Listing for September 14, 2009
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    CONFIRMING BY-LAW
    FIRST, SECOND AND THIRD READINGS

    That By-law 148-2009, being a By-law to confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meeting held on Monday, /, 2009, having been read a first, second and third time, be now taken as read and passed.


    1 A By-law to adopt, ratify and confirm the proceedings of the Council of The Corporation of the City of Cornwall at its meetings held on Monday August 10th and Thursday August 13th, 2009
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    ADJOURNMENT

    Motion to Adjourn the Regular Council meeting of Monday, September 14, 2009, at 8:35 p.m.

    Moved By: André Rivette, Councillor
    Seconded By: Denis Thibault, Councillor
    MOTION CARRIED


    NEXT REGULAR MEETING OF COUNCIL to be held Monday, September 28, 2009



    __________________________________ ____________________________________
    DENISE LABELLE-GELINAS BOB KILGER
    CITY CLERK MAYOR