Cornwall City Council 
 

DEPARTMENT:
Purchasing
REPORT NUMBER:
2009-31
PREPARED BY: CN=Paulette Heard/OU=PURCHASING/O=CityCornwall 
REPORT DATE: 04/28/2009
MEETING DATE: May 11, 2009 07:00 PM
 
SUBJECT:Tender No. 09-T28 Trimming & Litter Pick-Up of Drainage Ditches


 



PURPOSE

To obtain costing for the trimming and litter pick-up of drainage ditches.

RECOMMENDATION

That Tender 09-T28 be awarded as follows:

Item 1 to D.M.R., Cornwall, Ontario at the total bid price of $20,849.85
Item 2 to Wayne Summers, Newington, Ontario at the total bid price of $3,780.00(net cost to the Corporation - $23,457.00) being the best bid meeting the tender specifications.



FINANCIAL IMPLICATIONS

The Corporation has budgeted a total of $28,000.00 in the 2009 Budget for this service. The actual amount is usually a factor of length of season, rainfall, etc. The department will not exceed the total budgeted amount unless unusual seasonal conditions are experienced.



BACKGROUND / DISCUSSION

1. The Contractor will provide equipped crews for litter pick-up and trimming of weeds and brush comprising of three crews of two men, complete with truck and commercial trimmers for July and August, 2009 based on 300 +/- total man hours.

2. Ditch on west side of Boundary Road - three person crew with trimmers and maintenance tools to trim and remove clippings in ditch area from May to October, 2009 based on 6 +/- months.

The special committee for the opening of tenders met on Tuesday, April 21, 2009, with the following members present: Mayor Bob Kilger, Denise Labelle-Gelinas, City Clerk, and Paulette Heard, Purchasing Agent.

The following tenders were received and opened.

D.M.R., Cornwall, Ontario

Item 1 $19,857.00 (66.19/hr.)
Item 2 3,955.81(659.30/trimming cycle)
Bid Price: 23,812.80
GST: 1,190.64
Total Bid Price: $25,003.44

Wayne Summers, Newington, Ontario

Item 1 $20,850.00(69.50/hr.)
Item 2 3,600.00(600.00/trimming cycle)
Bid Price: $24,450.00
GST: 1,222.50
Total Bid Price: $25,672.50



















Approval

April 29, 2009 03:39 PM
Paulette Heard
Purchasing Agent
April 30, 2009 07:15 AM
Stephen Alexander
G.M. Planning , Parks and Recreation - Secretary of the Planning and Advisory and Hearing Committee
April 30, 2009 09:41 AM
Maureen Adams
G.M.Financial Services
April 30, 2009 10:37 AMPaul W. Fitzpatrick
Chief Administrative Officer





 



Motion to approve the recommendation as presented.

Moved By: Bernadette Clément, Councillor
Seconded By: Glen Grant, Councillor

MOTION CARRIED