Cornwall City Council 

PREPARED BY: CN=Paulette Heard/OU=PURCHASING/O=CityCornwall 
REPORT DATE: 04/28/2009
MEETING DATE: May 11, 2009 07:00 PM
SUBJECT:Tender No. 09-T28 Trimming & Litter Pick-Up of Drainage Ditches



To obtain costing for the trimming and litter pick-up of drainage ditches.


That Tender 09-T28 be awarded as follows:

Item 1 to D.M.R., Cornwall, Ontario at the total bid price of $20,849.85
Item 2 to Wayne Summers, Newington, Ontario at the total bid price of $3,780.00(net cost to the Corporation - $23,457.00) being the best bid meeting the tender specifications.


The Corporation has budgeted a total of $28,000.00 in the 2009 Budget for this service. The actual amount is usually a factor of length of season, rainfall, etc. The department will not exceed the total budgeted amount unless unusual seasonal conditions are experienced.


1. The Contractor will provide equipped crews for litter pick-up and trimming of weeds and brush comprising of three crews of two men, complete with truck and commercial trimmers for July and August, 2009 based on 300 +/- total man hours.

2. Ditch on west side of Boundary Road - three person crew with trimmers and maintenance tools to trim and remove clippings in ditch area from May to October, 2009 based on 6 +/- months.

The special committee for the opening of tenders met on Tuesday, April 21, 2009, with the following members present: Mayor Bob Kilger, Denise Labelle-Gelinas, City Clerk, and Paulette Heard, Purchasing Agent.

The following tenders were received and opened.

D.M.R., Cornwall, Ontario

Item 1 $19,857.00 (66.19/hr.)
Item 2 3,955.81(659.30/trimming cycle)
Bid Price: 23,812.80
GST: 1,190.64
Total Bid Price: $25,003.44

Wayne Summers, Newington, Ontario

Item 1 $20,850.00(69.50/hr.)
Item 2 3,600.00(600.00/trimming cycle)
Bid Price: $24,450.00
GST: 1,222.50
Total Bid Price: $25,672.50


April 29, 2009 03:39 PM
Paulette Heard
Purchasing Agent
April 30, 2009 07:15 AM
Stephen Alexander
G.M. Planning , Parks and Recreation - Secretary of the Planning and Advisory and Hearing Committee
April 30, 2009 09:41 AM
Maureen Adams
G.M.Financial Services
April 30, 2009 10:37 AMPaul W. Fitzpatrick
Chief Administrative Officer


Motion to approve the recommendation as presented.

Moved By: Bernadette Clément, Councillor
Seconded By: Glen Grant, Councillor