Cornwall City Council 
 

DEPARTMENT:
Purchasing
REPORT NUMBER:
2009-33
PREPARED BY: CN=Paulette Heard/OU=PURCHASING/O=CityCornwall 
REPORT DATE: 04/28/2009
MEETING DATE: May 11, 2009 07:00 PM
 
SUBJECT:Tender No. 09-T27 Grass Cutting and Trimming


 



PURPOSE

To obtain costing for grass cutting and trimming for various city properties.

RECOMMENDATION

That Tender 09-T27 be awarded for a two(2) year period as follows:

Item 1 to Wayne Summers, Newington, Ontario
Items 2, 3, 4, 5,6,7,8 to CMAC Lawn Services, Maxville, Ontario
Item 9 to MDR Grass Cutting Inc., Bainsville, Ontario
plus applicable GST.



FINANCIAL IMPLICATIONS

The Corporation has budgeted a total of $86,900.00 in the various departmental 2009 Budget for this and several other grass cutting contracts. The actual amount is usually a factor of length of season, rainfall, etc. The departments will not exceed the total budgeted amount unless unusual seasonal conditions are experienced.



BACKGROUND / DISCUSSION

This tender is to provide labour and equipment for the purpose of mowing and trimming grass for one or/and two years on the following items:

Item 1 Parks and Boulevard Trimming (2,000 trimming hours)
Item 2 Brookdale Ave & Water St. Boulevards, Mediums and Traffic Circle
Item 3 Boulevards and Circles
Item 4 Glen Stor Dun Lodge
Item 5 Boundary Road Reservoir, Tollgate Road Reservoir
Item 6 Water Purification Plant
Item 7 Transit Building
Item 8 Legion Ballfields
Item 9 Land Ambulance

The special committee for the opening of tenders met on Tuesday, April 21, 2009, with the following members present: Mayor Bob Kilger, Denise Labelle-Gelinas, City Clerk, and Paulette Heard, Purchasing Agent.

The following tenders were received and opened.

Wayne Summers, Newington, Ontario

Year 1 Year 2

Item 1 $ 22.98 $ 24.48/hr.
Item 2 1,340.00 1,340.00/per mowing
Item 3 1,450.00 1,450.00/per mowing
Item 4 360.00 360.00/per mowing
Item 5 350.00 350.00/per mowing
Item 6 285.00 285.00/per mowing
Item 7 175.00 175.00/per mowing
Item 8 1,000.00 1,000.00/per mowing
Item 9 150.00 150.00/per mowing

CMAC Lawn Services, Maxville, Ontario

Year 1 Year 2

Item 2 849.00 $889.00/per mowing
Item 3 489.00 535.30/per mowing
Item 4 198.00 220.59/per mowing
Item 5 89.00 94.12/per mowing
Item 6 59.00 61.77/per mowing
Item 7 59.00 61.18/per mowing
Item 8 594.00 611.77/per mowing
Item 9 49.00 52.00/per mowing

D.M.R., Cornwall, Ontario

Year 1 Year 2

Item 1 $ 27.00 $ 27.00/hr.
Item 2 2,149.00 2,149.00/per mowing
Item 3 1,260.00 1,260.00/per mowing
Item 4 432.50 432.50/per mowing
Item 5 140.00 140.00/per mowing
Item 6 119.50 119.50/per mowing
Item 7 119.50 119.50/per mowing
Item 8 1,972.30 1,972.30/per mowing
Item 9 119.50 119.50/per mowing

MDR Grass Cutting Inc., Bainsville, Ontario

Year 1 Year 2

Item 2 954.50 987.40/per mowing
Item 3 697.00 747.00/per mowing
Item 4 248.19 256.00/per mowing
Item 5 189.44 194.00/per mowing
Item 6 139.10 145.00/per mowing
Item 7 59.60 64.50/per mowing
Item 9 41.76 47.00/per mowing

D.C.L. Lawn Care, Berwick, Ontario

Year 1 Year 2

Item 5 95.00 100.00/per mowing
Item 6 75.00 80.00/per mowing
Item 7 60.00 63.00/per mowing
Item 8 960.00 1,000.00/per mowing
Item 9 50.00 53.00/per mowing

plus applicable GST



















Approval

April 29, 2009 03:38 PM
Paulette Heard
Purchasing Agent
April 30, 2009 09:44 AM
Stephen Alexander
G.M. Planning , Parks and Recreation - Secretary of the Planning and Advisory and Hearing Committee
April 30, 2009 09:47 AM
Maureen Adams
G.M.Financial Services
April 30, 2009 10:40 AMPaul W. Fitzpatrick
Chief Administrative Officer





 



Motion to approve the recommendation as presented.

Moved By: Glen Grant, Councillor
Seconded By: Bob Kilger, Mayor

MOTION CARRIED