Cornwall City Council 
 

DEPARTMENT:
Purchasing
REPORT NUMBER:
2009-35
PREPARED BY: CN=Paulette Heard/OU=PURCHASING/O=CityCornwall 
REPORT DATE: 05/06/2009
MEETING DATE: May 11, 2009 07:00 PM
 
SUBJECT:RFP No. 09-R07 Handler & Dog For Goose Control at Lamoureux Park


 



PURPOSE

To obtain costing on an hourly rate for a handler and dog for goose control.

RECOMMENDATION

That RFP 09-R07 be awarded to Heather Williams, Operating As Boarder Control Bird Dogs, Stirling, Ontario at the total hourly rate of $94.50(net cost to the Corporation - $90.00/hr.) being the best bid meeting the specifications.



FINANCIAL IMPLICATIONS

The Corporation has budgeted $30,000.00 in the 2009 Budget for this service. The balance of the funds are to remain in the account to be used for other methods of clean up in the Park after the droppings. Tender savings if any, will be allocated at the end of the contract.



BACKGROUND / DISCUSSION

The Corporation of the City of Cornwall invited proposals for the supply of a handler and dog to gently chase geese away at Lamoureux Park, Water Street, Cornwall. This technique is known as hazing. The contract with the successful bidder shall be from approximately May 5, 2009 to June 12, 2009. The hazing will stop during the molt period and will start again from July 1, 2009, to September 15, 2009.

Proposed Schedule: (estimate of hours of hazing)

1. Spring – 5 weeks (approximately May 5 – June 12)

      2 hrs / day x 4 days/ week x 5 weeks
      1 park visit for 2 hours, 4 times per week @ 8 hrs x 5 weeks = 40 hours

2. Summer – 9 weeks (approximately July 1 – August 31)
2 x 2 hrs x 62 days
2 park visits for 2 hours each visit, 4 hours daily x 62 days = 248 hours

3. Fall – 2 weeks (approximately September 1 to September 15)
2 hrs / day x 4 days / week x 2 weeks
1 Park visit for 2 hours, 4 times per week for 2 weeks = 16 hours

4. Special Events – additional 20 hours to be scheduled, as required.

An evaluation of the two low bidders with their dog was held on April 23, 2009.
The following Requests for Proposals were received and opened by the Purchasing Agent.

Heather Williams, O/A Boarder Control Bird Dogs, Stirling, Ontario

Bid Price $ 29,160.00 ($90.00/hr.)

In fact, the total bid price will be reduced slightly because of the date of the award report going to Council.

Falkon Environmental Services, Alexandria, Ontario

Bid Price $30,780.00 ($95.00/hr.)

Integrated Goose Management and Technician, Ottawa, Ontario

Bid Price $52,440.00 ($95.00/hr. weekdays, $190.00/hr. weekends) plus applicable GST.

There was another bidder that submitted a proposal but he withdrew because of the cost and procedures required to obtain WSIB coverage.


















Approval

May 07, 2009 08:44 AM
Paulette Heard
Purchasing Agent
May 07, 2009 08:44 AM
Stephen Alexander
G.M. Planning , Parks and Recreation - Secretary of the Planning and Advisory and Hearing Committee
May 07, 2009 08:44 AM
Maureen Adams
G.M.Financial Services
May 07, 2009 08:44 AMPaul W. Fitzpatrick
Chief Administrative Officer





 



Motion to approve the recommendation as presented.

Moved By: Syd Gardiner, Councillor
Seconded By: Denis Thibault, Councillor

MOTION CARRIED

Motion to postpone the RFP No.09-R07 to the meeting of Monday May 25th, allowing Administration to provide a report on Dogs in the Park Bylaw and how this could be incorporated to the use of Lamoureux Park.

Moved By: Glen Grant, Councillor
Seconded By: Mark MacDonald, Councillor

MOTION DEFEATED